97-213WHEREAS, Section 34090, et seq., of the Government Code of the
State of California provides for the retention and destruction of certain records,
documents, instruments, books and papers (hereinafter "records and
WHEREAS, in accordance with the provisions of Section 34090 a
Records Retention Schedule was previously approved by the City Council for the
list of Generic Records Series; and
WHEREAS, changes have been recommended to the Records Retention
Schedule for the Generic Records Series; and
WHEREAS, the Records Policy Committee of the City of Anaheim
concurs in these changes; and
WHEREAS, the City Council concurs in these recommended changes to
the Records Retention Schedule for the Generic Records Series.
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the Records Retention Schedule for the Generic Records
Series, as amended, and as more particularly described in Exhibit "A" pages 1 -8
attached hereto and incorporated herein by this reference is hereby approved.
THE FOREGOING RESOLUTION is hereby approved and adopted by
the City Council of the City of Anaheim this 18th day of November, 1997.
CITY CLERK OF THE CITY OF ANAHEIM
RESOLUTION NO. 97R -213
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM APPROVING THE
RECORDS RETENTION SCHEDULE,
LABELED "GENERIC" FOR USE BY ALL CITY
DEPARTMENTS.
MAY S R OF THE CIT OF ANAHE
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AGENCY: GENERIC SERIES
AGENCY NO:
(A) LA employee and
supervisor(s) and for
management review for
promotion. Refers to records
kept within department and
not the file in HRD. (See
attached guidelines)
1 *Official record with the City
Clerk. CY +3Y onsite 15
yrs additional. Available in
Laserfiche.
Keep on site as long as
software is used.
RET CODE RET CODE
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a
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A) Personnel file (each staff
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needed)
See attached guideline for a) b) c)
Request for work forms
Request for delivery forms
I Staff meeting minutes
Staff reports to City Council*
Software Licenses
I Telephone Use Reports
Telephone Message Logs
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AGENCY: GENERIC SERIES
AGENCY NO:
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STATE OF CALIFORNIA
COUNTY OF ORANGE ss.
CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 97R -213 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 18th day of November, 1997, by the following vote of the
members thereof:
AYES: MAYOR /COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly
NOES: MAYOR /COUNCIL MEMBERS: None
ABSENT: MAYOR /COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 97R -213 on the 18th day of November, 1997.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of Anaheim this 18th day of November, 1997.
(SEAL)
CITY CLERK OF THE CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 97R -213 was duly passed and adopted by the City Council of
the City of Anaheim on November 18th, 1997.
CITY CLERK OF THE CITY OF ANAHEIM