RES-2007-025RESOLUTION NO. R- 2007 -025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Office of the
City Treasurer of the City of Anaheim "custodian of records are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 27 thday of February 2007, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Galloway, Sidhu, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
CITY ERK OF THE CI ANAHEIM
APPROVED:
2
CITY 1' EY OF THE C OF ANAHEIM
646.1
CITY OF EIM
BY
MAYOR OF THE C Y ANAHEIM
RECORDS SERIES DESCRIPTION
YEAR
RETENTION CODE
Bank Monthly Reconciliation
07/03 -06/04
A +2Y
Bank of America Merchant Services Contracts Closed 1998
1998
L +3Y
Banking RFP 1991 1994
1991 -1994
L +3Y
Calendar Logs for Mary Turner, 1987, 88
1987 1988
CY +2
Calendar Logs for Olethea Meadows, 1984, 85, 86
1984 1986
CY +2
Cantor Fitzgerald Securities Corp. Contract File
Closed 2000
L +3Y
Cash Bonds Letter of Credit Deposit Cert.
01/87 -12/01
L +4Y
Community Bank Contact File
Closed 1996
L +3Y
Custodial Safekeeping Bank Statements
01/00 -12/03
A +2Y
Daily Cash Receipts
1/04 -06/04
A +2Y
Deferred Comp Participant Folders Zero Balance
1976 9/2002
CL +4Y
Deferred Comp Summary MPS 450A
2003
A
Deferred Comp Summary MPS450A
2004
A
Deferred Comp Wire /Ach Receipt Confirmations
2003
A +2Y
Deferred Compensation Termination Reports (Box 19)
1988 -1989
CY +3
Disbursement Check Images on CD
7/99 -12/00
A +5Y
Disqualified/Closed Brokers/Dealers
1997 -2003
CL +2 Y
F/T Biweekly Excess Sick Leave MPS420H
12/97 —12/98
1/00 12/00
CY +3
Inactive Investments Folders
2001- 6/2003
L +3Y
Journal Vouchers Mello Roos
1/03 6/02
CY +2
Kidder Peabody Co. Contract File
1984
L +3Y
Miscellaneous Journal Entries
2001 -2002
Generic CY +3
Payroll Summary Reports/ Misc. Payroll Reports
2004 -2005
Generic CY +2
Security Safekeeping Statements (Cash Bonds)
2001 -2002
L +4Y
Terminated Employees:
Ruth Redepenning Term 1984
Marguerite Stoner Term 1988
Deborah Shapiro Term 1995
Eric Van Holsbeck Term 1989
Nicolas Villacreses Term 1993
Doreen Gonzalez Term 1997
Clarita Guinto Term 1984
Ellen Giffin Term 2000
Richard McCoy Term 1990
Nancy Galicinao Transfer 1996
Lucinda Ferguson Term 1989
Oletha Meadows Term 1987
Gloria Cortez Term. 2000
Mary Kazungu Transfer 2000
Sharon Hemat Transfer 2000
2000
T +5Y
Treasurer's Miscellaneous Correspondence
2003
CY +2
Union Federal Savings Bank, Police Dept Vice Acct.
1991
L +3Y
Utility Users Tax
1991 -1996
CY +2Y
Well Fargo Bank Contract Acct. #2740015802
2003
L +3Y
EXHIBIT "A"
CITY TREASURER'S OFFICE RECORDS
DESTRUCTION 2007