RES-2007-044RESOLUTION NO. R- 2007 -044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of the
Planning Department of the City of Anaheim "custodian of records are more than two years old
and are documents which are authorized for destruction under the provisions of said Sections 34090
et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A "B "C" and "D" of the City
of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more particularly described in Exhibit
"A" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 17th day of April 2007, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
CI CLERK OF THE C
APP'
NAHEIM
CITY A, TO 'a OF THE CITY NAHEIM
64337.1
BY
CITY OF HEIM
MAYOR OF THE CITY F ANAHEIM
YEAR(S)
NAME OF RECORD SERIES
REC. RET. CODE
4/2003 7/2005
Inspectors Daily Activity Summaries
CY +2Y
2004
Correspondence General
CY +2Y
2004
Phone Summaries
CY +2Y
2004
Building Division Timesheets
CY +2Y
2003
Building Division Monthly Receipts
CY +3Y
1992 -2003
Internal Financial Records
CY +3Y
2002 -2003
Building Permits, Structural Calculations, Single Family
CY +2Y
EXHIBIT A
RECORDS DESTRUCTION 2007
PLANNING DEPARTMENT
BUILDING DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the BUILDING
Division of the Planning Department's office records.
Ltd a. ,haits
JU SEAY,
BUILDING OFFICIAL
Date: 7
YEAR(S)
NAME OF RECORD SERIES
REC. RET. CODE
1945 -2003
Correspondence General
CY +2Y
1999
Specific Plans
CY +4Y
1998 -2002
Reclassifications
CY +4Y
1960 -2002
Variances
CY +4Y
1998 -2002
Conditional Use Permits
CY +4Y
1985 -2002
Tentative Parcel Maps
CY +4Y
2002
Tentative Tract Maps
CY +4Y
1996 -2002
General Plan Amendments
CY +4Y
1999 -2000
Administrative Adjustments
CY +4Y
2003 -2004
Pre -File Cases
CY +2Y
2004
Planning Comm. Meeting tapes
CY +2Y
2004
Zoning Admin. Meeting tapes
CY +2Y
1990 -1999
Policies and Procedures
CY +5
1985 -2000
Personnel
T +5
2000 -2003
Budget Reports
CY +3
2000 -2004
Telephone Use Reports
CY +2
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the PLANNING SERVICES DIVISION of the
Planning Department's office records.
SHERI VANDER DUSSEN
PLANNING DIRECTOR
EXHIBIT B
RECORDS DESTRUCTION 2007
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION
Date:
fi?1/o7
YEAR(S)
NAME OF RECORD SERIES
REC. RET. CODE
2004
Commercial Signs
CY 2
1999 -2004
Correspondence Reports
CY 2
2001 -2004
Criminal Complaints /Citations
CY 2
2003 -2005
Daily Inspection Logs
CY
2004
Employee Telephone Bills
CY 2
(it )1-2003
Expense Files
CY 3
2002
Fortune Tellers
T 4Y
1991 -1998
Graffiti Consent Files
CY 3
2003 -2004
Graffiti Logs
CY 2
2004
Hold Harmless Agreement
CY 2
2003
Internal Financial Records (Monthly Balancing)
Neighborhood Improvement Cards
CY 3
CY 2
2004
2003
Operators Files
CY 3
2001
Personnel Files
T 5Y
2002 -2003
Photograph Negatives
CY 2
2004
Regulatory Permit Files
L 2Y
1992 -2003
Report of Investigations
CY 2
2005
Report of Investigations Business License
Report of Investigations Scavengers
CY
CY 3
1999 -2003
2004
Residential /Commercial Complaints Complied /Pending
CY 2
2004
Service Questionnaires
CY 2
2003 -2004
Timesheets
CY 2
EXHIBIT C
RECORDS DESTRUCTION 2007
PLANNING DEPARTMENT
COMMUNITY PRESERVATION LICENSING DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION LICENSING DIVISION of the Planning Department's office
records.
WILLIAM A. SELL
COMMUNITY PRESERVATION MANAGER
Date: 1/13/0 7
YEAR(S)
NAME OF RECORD SERIES
REC. RET. CODE
1997 -2001
Personnel Records of Past Employees
T +5Y
1995 -2003
Internal (department) Financial Records
CY +2Y
2001 -2003
Time Reports (Employee Time Sheets)
CY +2Y
2001
Time Reports (Payroll)
CYO
FY 2003 -2004
Daily Deposits
CY +3Y
qiiviukOcundku
SHERI VANDER DUSSEN
PLANNING DIRECTOR
EXHIBIT D
RECORDS DESTRUCTION 2007
PLANNING DEPARTMENT
ADMINISTRATION DIVISION
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the Planning Department's office records.
Date: 1i /01
1 E
CERTIFICATE OF DESTR
- _ -
: ;7Y CLER
Issued By: EIM
SAFESHRED
5928 S. Malt Avenue
Commerce, CA 90040
(323)721-4300
For Client:
CITY OF ANAHEIM
PLANNING DEPARTMENT
200 S. ANAHEIM BLVD.
. 40.]
ANAHEIM, CA 92805
WORK ORDER NO: 72210
SERVICE DATE: 04/25/07
SHREDDING DATE: 04/26/07
TYPE OF MATERIAL: Documents
2-Att;TA
THIS IS TO CERTIFY THAT ALL MATERIAL RECEIVED AS SPECIFIED ABOVE
HAS BEEN DESTROYED UTILIZING A SECURED SHREDDING PROCESS. IT IS
FURTHER STATED THAT THE MATERIAL RECEIVED FROM THIS PROJECT
HAS NOT BEEN EXCESSIVELY HANDLED, READ NOR TAMPERED WITH BY
ANYONE AND A CONSISTENT CHAIN-OF-CUSTODY HAS BEEN MAINTAINED
THROUGHOUT THE DESTRUCTION PROCESS IN IT S ENTIRETY.
Date: 14 /VI C) 7 Authorized Signature: 1/1tA.A'
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