RES-2007-076RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM
APPROVING THE RECORDS RETENTION SCHEDULE FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT
WHEREAS, Section 34090 et seq. of the Government Code of the State of California (the
"Statute provides for the retention and destruction of certain records, documents,
instruments, books and papers (collectively, "Records and
WHEREAS, in accordance with the provisions of the Statute, a Records Retention Schedule
for the Community Development Department was previously approved by the City Council;
and
WHEREAS, staff for Community Development recommended, and the Records Policy
Committee of the City of Anaheim concurred with the recommendation, that the City Council
adopt that certain revised Records Retention Schedule for the Community Development
Department which is attached hereto as Exhibit A and incorporated herein by this reference
(the "Revised Community Development Records Retention Schedule
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ANAHEIM DOES
HEREBY RESOLVE AS FOLLOWS:
The City Council hereby approves the Revised Community Development Records Retention
Schedule.
THE FOREGOING RESOLUTION IS PASSED, APPROVED AND ADOPTED BY
THE CITY COUNCIL OF THE CITY OF ANAHEIM THIS FIFTH (5TH) DAY OF
JUNE, 2007, BY THE FOLLOWING ROLL CALL VOTE:
AYES:
NOES: NONE
ABSTAIN: N
ABSENT: NONE
65638.1
RESOLUTION NO. 2007 -076
Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
YOR
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EXHIBIT A
Retain final year -end report
24 CFR 576.65 (a)
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24 CFR 576.65 (a)
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24 CFR 576.65 (a)
24 CFR 92.508 (7) (c)
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24 CFR 92.508 (7) (c)
24 CFR 92.508 (7) (c)
24 CFR 92.508 (7) (c)
GC 34090
24 CFR570.502
24 CFR241.85.42
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Emergency Shelter Grants (ESG)
Administrative
Emergency Shelter Grants (ESG)
Correspondence, Analysis, Publications
Emergency Shelter Grants (ESG)
Environmental
Emergency Shelter Grants (ESG)
Monthly Management Report
Emergency Shelter Grants (ESG)
Subrecipients
HOME Investment Partnership Program
(HOME) Administration
HOME Investment Partnership Program
(HOME) Correspondence, Analysis,
Publications
HOME Investment Partnership Program
(HOME) Displacement/Acquisition
HOME Investment Partnership Program
(HOME) Environmental
HOME Investment Partnership Program
(HOME) Homeownership Project
HOME Investment Partnership Program
(HOME) Information, Labor Standards
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PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
Mainstream, Family Unif., Fair
Share, FSS Coord.
Based on a Citizenship Related
Issue
VITAL RECORD
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24 CFR 982.158 (e) (8)
24 CFR 5.514
24 CFR 982.158 (e) (8)
24 CFR 982.158
24 CFR 982.158 (e) (8)
24 CFR 982.158 (e)
24 CFR 982.158 (e) (8)
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Housing Choice Voucher Program
(Section -8) Correspondence, Analysis,
Publications
Housing Choice Voucher Program
(Section -8) Funding Applications
Housing Choice Voucher Program
(Section -8) Informal Hearing Cases
Housing Choice Voucher Program
(Section -8) Public Housing Agency Plans
Housing Choice Voucher Program
(Section -8) Quarterly Voucher
Management System (VMS) Report
Housing Choice Voucher Program
(Section -8) Tenant, Split
Housing Choice Voucher Program
(Section -8) Tenant, Terminated
Housing Choice Voucher Program
(Section -8) Tenant, Transfer
Housing Choice Voucher Program
(Section -8) Year -End Settlement
Annual Report
Housing, Affordable Developers
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PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
VITAL RECORD
VITAL RECORD
STATE GRANT PROGRAMS
Record Copy of Agreement:
City Clerk
29 CFR 97.42
OMB Circular A -133
29 CFR 97.42
OMB Circular A -133
29 CFR 97.42
OMB Circular A -133
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29USC 436
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Case Files
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Case Files
Minutes, Tapes
Agendas
Case Files
Case Files
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Other
Correspondence
Workforce Development, Participants
Workforce Development, Procurement
Records
Workforce Development, Property
Inventory
Workforce Investment Board
Agreements, State Homebuyer Loan
Programs (HELP, Ca1HOME, BEGIN)
Housing, Affordable Buyer Agreements
Housing, Density Bonus
Housing, Moderate Rehabilitation Owner
Housing, Senior Ordinance Projects
Neighborhood Preservation,
Development Guides/Manuals
Neighborhood Preservation, Deferred
Payment Program
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Workforce Development, Moni
PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
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PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
VITAL RECORD; Annual
Financial Transaction Report
CITY PROGRAMS
Record Copy of Agreement:
City Clerk
Record Copy of Agreement:
City Clerk
VITAL RECORD; Life
payoff of debt
VITAL RECORD
VITAL RECORD; Life end
of plan
Record Copy of Agreement:
City Clerk
Record Copy of Agreement:
City Clerk
Record Copy of Agreement:
City Clerk
Record Copy of Agreement:
City Clerk
Record Copy of Agr
City Clerk
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CCP 337, 337.1(A),
337.15 GC34090
CFR8 -4.703
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24 CFR 85.42
[PT Agreement]
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Case Files
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Case Files
Case Files
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State Controller's Report Redevelopment
Agency
Agreements, Cooperation
Agreements, Disposition Development
Agreements, Economic Development
Payments
Agreements, General Depository
Agreements, Pass Through Payments
Agreements, Professional Services
Agreements, Public Works
Agreements, Right of Entry
Economic Development Agreements
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Neighborhood Preservatic
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PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
VITAL RECORD
VITAL RECORD
VITAL RECORD
VITAL RECORD
ADMINISTRATIVE RECORDS
Record Copy: Finance
Personnel
Record Copy: CMO
VITAL RECORD;
Independent Audit Report; Also
available in Finance
VITAL RECORD; Also
available in Finance
Includes Questionnaire/Misc
Single Audit Documents.
Record Copy: Finance
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Economic Development Resources Data
Bank
General Plan Housing Element Update
Project Areas, Adoption
Real Property, Acquisitions
Real Property, Condemnation
Real Property, Relocation
Accounting Transaction Forms (JV's)
Attendance Statistical Series
Audit Lead Schedules
I Audit Reports, City Internal
Audit Reports, Redevelopment Agency
Audit Reports, Single Audit
Audit Reports, Single Audit Risk
Assessment
Award Applications (non monetary)
Bank Reconciliations
PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
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PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
Limited Access. Includes
performance reviews, MAPS
Limited Access; create as
needed.
Limited Access; create as
needed.
Record Copy: Finance
Also available in Housing
Services Agency
VITAL RECORD; Also
available with Department
Property Acquisition Services
Including handwritten;
not reflecting relevant r
history.
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GC 34090
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Reports
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Other
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Orange County Auditor Controller
I Organization Charts
I Payroll
I Personnel Records
Personnel Records, Grievance
Personnel Records, Workers
Compensation
1 Petty Cash Requests, Smart Data
Purchasing Card
I Policies, Procedures Departmental
Promissory Notes
Property Acquisitions (Land Held for
Resale)
Property Tax Increment
Records /Assessed Valuations
Public Records Requests
Purchase Orders
ORDS
Notes
PREVIOUS RESOLUTION NO. 2006-079
DATE APPROVED: 05/09/2006
EXHIBIT A
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