RES-2007-089RESOLUTION NO. R- 2007 -089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of
Finance Department of the City of Anaheim "custodian of records are more than two years old and
are documents which are authorized for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
65609.1
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 1 9th day of June 2007, by the following roll call vote:
AYES:
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
CITY LERK OF THE CI
APPROVED:
Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
F ANAHEIM
t C
CITY ATTORNEY OF THE CITY OF
65609.1 /bgranato
AHEIM
BY
CITY OF NAHEIM
MAYOR OF THE 0 ANAHEIM
Exhibit A
Record Series Ret Code Years to Destroy
Accounts Receivable A+4 FY 2002 and prior
Billing Charges, Interdepartmental CY +2 FY 2004 and prior
Calendars, diaries CY +2 FY 2004 and prior
Checks A +5 FY 2001 and prior
Checks, Accounts Payable (copies) A +4 FY 2002 and prior
Collection Officer Receipts, Originals CY +2 FY 2004 and prior
COR's- Reports A +1 FY 2005 and prior
COR' s- Receipts A +5 FY 2001 and prior
Contracts, Vendor L +5 FY 2001 and prior
Control Worksheets CY +2 FY 2004 and prior
Copies DI varies
Correspondence, external, internal CY +2 FY 2004 and prior
Data Processing- Computer Network CY +2 FY 2004 and prior
Data Proc. Attend. Stat. Series CY FY 2004 and prior
Data Proc. Downtime CY +2 FY 2004 and prior
Data Proc. 5 Yr. Plan WC varies
Delivery Requests CY +2 FY 2004 and prior
Depositor Trust Fund L +5 FY 2001 and prior
Deposits, Receipts A+4 FY 2002 and prior
Direct Deposit (ACH) CY +4 FY 2003 and prior
Division Staff Meetings, Daily CY +9 FY 1996 and prior
Equipment Manuals WC varies
Expense Claims CY +3 FY 2004 and prior
Finance Accounting Operations A +5 FY 2001 and prior
Financial Records CY +3 FY 2003 and prior
Financial, Annual A +7 FY 1999 and prior
Fixed Assets A +2 FY 2004 and prior
Fixed Assets, Inventory A +4 FY 2002 and prior
Information Management System CY +2 FY 2004 and prior
Interdepartmental Charges CY +3 FY 2003 and prior
Inventories CY +3 FY 2003 and prior
Invoices CY +2 FY 2004 and prior
IRS W -2 Returned CY+4 FY 2002 and prior
IRS Withholding Cert. W-4 CY +4 FY 2002 and prior
Itineraries CY +2 FY 2004 and prior
Notices to bill CY +2 FY 2004 and prior
Organization Charts CY +2 FY 2004 and prior
Payroll CY FY 2004 and prior
Payroll adjustments A +4 FY 2002 and prior
Payroll, Flexible Comp. Auth. CY FY 2004 and prior
Payroll, Salary Records T +3 FY 2003 and prior
Personnel, MAPS CV +5 FY 2001 and prior
Personnel, Medical Records T +2 FY 2004 and prior
Policies, Procedures, Departmental WC +5 FY 2001 and prior
Printing Requisitions CY +3 FY 2003 and prior
PERS Contribution CY +3 FY 2003 and prior
PERS Deduction T +4 FY 2002 and prior
PERS Policy CY+4 FY 2002 and prior
1
Reconciliations, Bank/Cash A +5 FY 2001 and prior
Request for Delivery CY +2 FY 2004 and prior
Request for work CY +2 FY 2004 and prior
Staff Meeting (department) CY +3 FY 2003 and prior
Staff Reports to City Council CY +2 FY 2004 and prior
Taxes, Federal and State A +4 FY 2002 and prior
Technical Manuals, Vendor CV varies
Telephone Messages CY +2 FY 2004 and prior
Telephone Usage CY +2 FY 2004 and prior
Time Reports (staff hours worked) CY +2 FY 2004 and prior
Time Reports, Regular Signed A FY 2004 and prior
Time Sheets A +6 FY 2000 and prior
Time Sheets, Event A +2 FY 2004 and prior
Utility Refunds A +6 FY 2000 and prior
Variances (Budget) CY +2 FY 2004 and prior
Vendors, General CY +2 FY 2004 and prior
Verbal Orders A +3 FY 2003 and prior
Vouchers A +4 FY 2002 and prior
Work Requests CY +2 FY 2004 and prior
2