RES-2009-046RESOLUTION NO. 2009- 0 4 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney. provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Human
Resources Director of the City of Anaheim "custodian of records are more than two years old and
are documents which are authorized for destruction under the provisions of said Sections 34090 et
seq.. of the Government Code without making a copy thereof; and
WHEREAS. the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS. the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE. BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby. authorized to destroy immediately, in a lawful manner and without making any copies
thereof. the records under her charge. as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 31 st day of March 2009, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
CITY CLERK OF THE CITY
APPROVED:
72268. l 3 -09
ANAHEIM
BY
CRSTINA L. TALLEY, ACTING CITY ATTORNEY
CITY OF AN HEIM
MAYOR OF THE CIT
F A AHEIM
APPLICATIONS /COMPUTER LOANS: Files
Date range: January December 2005
Retention: CY 3 years
BENEFITS, EMPLOYEE: Case Files
Date range: all documents up to and including December 31, 2003
Retention: L 2 years
CLASSICATION COMPENSATION: Reports
Date range: 1979 1986
Retention: CY 10 years
COBRA PARTICIPANT: Case Files
Date range: all documents up to and including 2005
Retention: T 3 years
FINANCIAL RECORDS (Departmental): Files
Date range: all documents up to and including 2006
Retention: CY 3 years
FLEXIBLE SPENDING ACCOUNTS: Files
Date range: 2003 2005
Retention: CY 3 years
INVOICES: Files
Date range: 2005 2006
Retention: CY 3 years
LITIGATION FILES: Case Files
Date range: January 2001
Retention: T 7 years
RECRUITMENTS, CLOSED: Case Files
Date range: 1996 2006
Retention: CY 3 years
EXHIBIT "A"
Human Resources documents for destruction
STAFF REPORTS TO CITY COUNCIL:
Date Range: all documents up to and including 2006
Retention: CY 2 years
TIME REPORTS (staff hours worked): Reports
Date range: all documents up to and including 2006
Retention: CY 2 years
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