RES-2009-042RESOLUTION NO. 2009- 042
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City of Anaheim "City upon approval of the legislative body of the
City and with the written consent of the Acting City Attorney, provided that said records do not fall
within certain specified categories; and
WHEREAS, the following described records under the charge of the Public Utilities
General Manager of the City of Anaheim (hereinafter "Custodian of Records are more than two
years old and are documents which are authorized for destruction under the provisions of said
Sections 34090 et seq., of the Government Code without making a copy thereof; and
WHEREAS, the Custodian of Records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS. the City Council concurs in the determination of the Custodian of
Records and finds that said records are no longer needed or required; and
WHEREAS. the Acting City Attorney of the City of Anaheim does by the approval
of this resolution hereby give written consent for the destruction of the listed records.
NOW. THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the Custodian of Records of the described records in Exhibit "A" of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under her charge, as more particularly described on Exhibit
"A" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 1 Oth day of March 2009.
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
CRISTINA L. TALI EY, ACTING CITY ATTORNEY
I c l
By Alison M. Kott
Assistant City Attorney
7 2104.2/bo anaro /2 -10 -09
MAYOR OF THE CITYOF ANAHEIM
File Description
Year
Retention
Destruction
1 Home Incentive Programs Customer Rebate Applications
2003
CY +2Y
2/2009
2 Home Incentive Programs Customer Rebate Applications
2002
CY +2Y
2/2009
3 Home Incentive Programs Customer Rebate Applications
2004
CY +2Y
2/2009
4 Home Incentive Programs Customer Rebate Applications
2005
CY +2Y
2/2009
5 Customer Rebate Checks (Copies)
2003
CY +2Y
2/2009
6 Energy Audits
1998-
2006
CY +2Y
2/2009
7 Time Sheets (Joint Services)
2000
CY +3Y
2/2009
8 Time Sheets (Joint Services)
2003
CY +3Y
2/2009
9 Payroll Reports
2001
CY +3Y
2/2009
10 Payroll Reports
2001
CY +3Y
2/2009
11 Payroll Reports
2001
CY +3Y
2/2009
12 Payroll Reports
2001
CY +3Y
2/2009
13 Payroll Reports
2001
CY +3Y
2/2009
14 Payroll Reports
2004-
2005
CY +3Y
2/2009
15 Payroll Reports
2002
CY +3Y
2/2009
16 Payroll Reports
2002
CY +3Y
2/2009
17 Payroll Reports
2002
CY +3Y
2/2009
18 Payroll Reports
2002
CY +3Y
2/2009
19 Payroll Reports
2002
CY +3Y
2/2009
20 Payroll Reports
2002
CY +3Y
2/2009
21 Payroll Reports
2002
CY +3Y
2/2009
22 Payroll Reports
2002
CY +3Y
2/2009
23 Payroll Reports
2002
CY +3Y
2/2009
Agency 521, Org. 6114
The above records are no longer needed in the normal course of business and the timing of
destruction is in accordance with the adopted retention schedules for the Utilities Administration
Division records. There are no extraordinary events such as litigation to cause them to be
removed from the destruction cycle.
Mariann S. Long
Assistant General Manager Joint Services
Exhibit A: Page 1 of 1
Act.Dest. Date
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