RES-2008-010RESOLUTION NO. 2008 -010
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books
and papers (hereinafter "records of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the City Clerk
of the City of Anaheim are more than two years old and are documents which are
authorized for destruction under the provisions of said Sections 34090 et seq., of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval for
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of
Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under the custodian's charge, as more
particularly described in Exhibit "A" attached hereto and incorporated herein by this
reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records,
a certificate of destruction shall be executed and the original thereof filed in the office
of the City Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim the 12 day of February, 2008.
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
CI LERK OF TH CITY OF ANAHEIM
CITY O ANAHE
MAYOR OF THE CI ANAHEIM
Records Series Description
Years Covered
Retention Period
Cash Receipts ledger;
Treasurer's ledger
1930 -1956
2 Years
CFD- 1989 -2 Ballots
2005
2 Years
Campaign Statements,
Closed
1976 -79; 1993 -96
Election 5 Years
Audio recordings, MP3
2005
2 Years
Economic Interest
Statements
1999 -2003
CY 5 Years
Nomination Papers,
Unsuccessful candidates
2000
CY 7 Years
Closed Claims against the
City
1929 -2003
Closed 5 Years
Contracts /agreements (non-
public works)
1969 -1998
Terminated 10 Years
Contracts /agreements,
Redevelopment
1969 -1983
Terminated 10 Years
Index Cards, Council
Actions
1970 -80
2 Years
Insurance Certificates (NO
contract)
2006
2 Years
Payroll Registers
1980 -82
CY 2 Years
Public Records Requests
2004 -05
2 Years
Rejected Bids
2005 -06
2 Years
Staff Reports
1995 -2006
2 Years
Summons (copies)
1995 -2005
CY 2 Years
Time Reports
1974 -76
2 Years
Video Recordings (Council
Meetings)
2005
2 Years
EXHIBIT A
CITY CLERK RECORDS