RES-2008-028RESOLUTION NO. R -2008- 0 2 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of the
Planning Department of the City of Anaheim "custodian of records are more than two years old
and are documents which are authorized for destruction under the provisions of said Sections 34090
et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A "B and "C of the City of
Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under her charge, as more particularly described in Exhibits
"A "B and "C" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 8th day of April 2008, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST
CIT CLERK OF THE CITY OF ANAHEIM
CITY ATTORNEY OF THE CITY ANAHEIM
68468.1
CITY O# AHE J
BY
MAYOR OF TH CITY OF ANAHEIM
YEAR
NAME OF RECORD SERIES
REC. RET. CODE
1997 -2004
Correspondence General
CY +2Y
2001 -2005
Internal Financial Records
CY +2Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the BUILDING Division of the Planning
Department's office records.
E SEAY
BUILDING OFFICIAL
EXHIBIT A
RECORDS DESTRUCTION 2007
PLANNING DEPARTMENT BUILDING DIVISION
Date: /,91,4/ /b7
1
EXHIBIT B
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
I
STRUP
ING SERVICES MANAGER
Date: 1 Z -2 -2
2002 -2004
Correspondence General
CY +2Y
1998 -2002
Personnel records (department set)
T +5Y
2001 -2003
Time Reports (staff hours worked)
CY +2Y
2004
Telephone Use Reports 2004
CY +2Y
2001 -2003
Invoices
CY +3Y
2004
Budget work papers
CY +3Y
2003 -2004
AFRAM accounting reports
CY +2Y
2004
Staff Reports to City Council
CY +2Y
EXHIBIT B
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
I
STRUP
ING SERVICES MANAGER
Date: 1 Z -2 -2
2005
Commercial Signs
CY 2
2005
Correspondence Reports
CY 2
2005
Criminal Complaints /Citations
CY 2
2006
Daily Inspection Logs
CY
2005
Employee Telephone Bills
CY 2
2001 -2004
Expense Files
CY 3
2003
Fortune Tellers
T 4Y
2004
Graffiti Consent Files
CY 3
2005
Graffiti Logs
CY 2
2005
Hold Harmless Agreement
CY 2
2004
Internal Financial Records (Monthly Balancing)
CY 3
2005
Neighborhood Improvement Cards
CY 2
2004
Operators Files
CY 3
2002
Personnel Files
T 5Y
2005
Photograph Negatives
CY 2
2000 -2005
Regulatory Permit Files
L 2Y
1996 -2005
Report of Investigations
CY 2
2005
Report of Investigations Business License
CY 2
2005
Report of Investigations Scavengers
CY 2
2005
Residential/Commercial Complaints Complied
CY 2
2005
Service Questionnaires
CY 2
2004 -2005
Timesheets
CY 2
1997 -2003
Transient Occupancy Tax (TOT) Case files
L 4Y
1999 -2003
Transient Occupancy Tax (TOT) Tax Receipts (LIC 49)
CY 4
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT
COMMUNITY PRESERVATION LICENSING DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION LICENSING DIVISION of the Planning Department's office
records.
EXHIBIT C
WILLIAM A. SELL
COMMUNITY PRESERVATION MANAGER
H:\Admin\.SSEATOMRecords Retention\Destruction List08.doc
Date: 11- 1L