RES-2011-031RESOLUTION NO. 2011 -031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Planning
Director of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A ", "B ", and "C ", of the City of
Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under her charge, as more particularly described in Exhibits
"A ", "B ", and "C" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 22nd day of March , 2011, by the following roll call vote:
AYES: Mayor Tait, Council Members Sidhu, Eastman, Galloway, Murray
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
CITY OF ANA IM
BY:
MAYOR OF T E CITY OF ANAHEIM
ATTEST:
CITY CLERK OF TA CITY OF NAHEIM
APPROVED:
CRISTINA L. TALLEY, CITY ATTORNEY
By: `TnaAk ��C!Aa J` _
Mark S. Gordon
Assistant City Attorney
81947. v 1 /M Gordon
2
EXHIBIT A
RECORDS DESTRUCTION 2011
PLANNING DEPARTMENT — BUILDING DIVISION
YEAR
NAME OF RECORD SERIES
REC. RET.
CODE
2006 -2008
Accounting files (invoices, CORs, daily balance sheets, receipts)
CY +3Y
2000 -2008
Acoustical Reports
L +2Y
2005 -2008
Daily Inspector Reports
CY +2Y
2006 -2008
Electrical, Plumbing, Mechanical replacement/repair Permits
CY +2Y
2006 -2008
General correspondence
CY +2Y
2005 -2006
NSF, Non Sufficient Funds Records
CY +4Y
2005 -2009
Public Records Requests
CY +1 Y
2005 -2008
Purchase Orders
CY +2Y
2005 -2008
Smart Data/Credit Card Statements
CY +2Y
2005 -2008
Soils Reports (Alpha by streets)
L +2Y
Historical-
1999
Structural Calculations, High Rise (4 +stories)
CY +10Y
1999 -2008
Structural Calculations, Low Rise /single family
CY +2Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the BUILDING Division of the Planning
Department's office records.
Date:
GERA CARAIG
ASSISTANT BUILDING OFFICIAL
EXHIBIT B
RECORDS DESTRUCTION 2011
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION
YEAR(S)
NAME OF RECORD SERIES
REC. "T. ' COPE
2008
Public Record Requests
CY +1 Y
2007
Pre -File Cases
CY +2Y
2004 -2007
Special Circumstance Waivers
CY +2Y
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
r
Date: OZ/ZZ1 1 I
CJ A TRUP
i
PLANNING SER W ES MANGER
EXHIBIT C
RECORDS DESTRUCTION 2011
PLANNING DEPARTMENT
COMMUNITY PRESERVATION & LICENSING DIVISION
YEARS)
NAME OF RECORD SERIES
REC. RET. CODE
2007
Commercial Signs
CY + 2
2007
Corres ondence Reports
CY + 2
2007
Criminal Complaints/Citations
CY + 2
2009
Daily Inspection Los
CY
2007
Employee Tele hone Bills
CY + 2
2006
Expense Files
CY + 3
2005
Fortune Tellers
T + 4Y
2006
Graffiti Consent Files
CY + 3
2007
Graffiti Los
CY + 2
2007
Hold Harmless A reement
CY + 2
2006
Internal Financial Records (Monthly Balancin
CY + 3
2007
Neighborhood Improvement Cards
CY + 2
2006
Operators Files
CY + 3
2004
Personnel Files
T + 5Y
2007
Photograph Negatives
CY + 2
2007
Regulatory Permit Files
L + 2Y
2007
Report of Investigations
CY + 2
2007
Report of Investigations — Business License
CY + 2
2007
Report of Investigations — Scavengers
CY + 2
2007
Residential/Commercial Complaints — Complied
CY + 2
2007
Service Questionnaires
CY + 2
2007
Timesheets
CY + 2
2005
Transient Occupancy Tax (TOT) Case files
L + 4Y
2005
Transient Occu anc Tax (TOT) Tax Receipts (LIC 49)
CY + 4
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION & LICENSING DIVISION of the Planning Department's office
records.
SANDRA SA RT
COMMUNITY PRESERVATION MANAGER
Date: �� �/
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City of Anaheim* Direction211 JUL 28 P 2: 58 Routine Instructions
200 S. Anaheim Blvd., 1st Floor PLANNING DEPT./CONTACT NAMES IN THE ORDER M-WK2-F
PLANNING DEPT ABOVE ni i.j: CI I Y CLERK
Anaheim, CA 92805-3820 CITY OF ANAHEIM 25 MIN/SIGNATURE OF
CONTACT REQUIRED!!
Contacts:
(1)Jose Lopez/(2)Candy Morris Special Instructions
(714)756-5153x5864
(3)Tish Hurtado (714)756-5153x5765
Room Description Service Item Qty Pick Up Drop Off
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