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2001-081RESOLUTION NO. 2001R- 81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the City Attorney of the City of Anaheim (hereinafter "custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 17th day of April , 2001. ATTEST: CfTf CLERK OF THE CITY OF ANAHEIM APPROVED AS TO FORM: BY .... OT~C~.'--Z: WHITE, CZT~ATTORNEY Box No. Box 1 Box 2 Box 3 Box 4 Box 5 Box 6 Box 7 Exhibit "A" Files of the Anaheim City Attorney for Destruction Description 1998 1998 1998 1998 1997 Payroll Register Pending Orders/Afram Numbers Open & Blanket Purchase Orders Request for Delivery Forms Payroll Reports 1998 1998 1998 93-98 1998 1998 1998 1998 Support Staff Time Sheets Office Sign In Sheet Request for Time Off Forms Statistical Balance Payroll Forms Library Log Sheet Hand Delivery Log In Sheet Conference Room Appointment Calendar Request for Delivery Forms - Office Depot 1994 1995 1997 1998 Telephone Usage Reports Telephone Usage Reports Telephone Usage Reports Telephone Usage Reports 1998 Civil & Prosecution Timesheets 1998 1998 1997 Payroll Records Budget Workpapers Correspondence (Angela Stephens) 1997 - 1999 Correspondence (Angela Stephens) 1995 1996 1994/96 Orange County Bankruptcy FCC Rulemaking Telecommunications - Requests for Proposals (notes, memos, misc.) Exhibit A Page 2 LIST OF CIVIL FILES OFFSITE TO BE DESTROYED Box No. 225 through 228 230 through 234 391 through 397 398 through 403 408 through 415 416 through 418 420 through 424 434 through 440 441 through 445 682 684 742 through 746 811 856 through 861 1164& 1165 1278 through 1281 1289 & 1290 1294 through 1297 Description Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Agreements Agreements 1991 Chron Files 1990 General Files 1991 General Files 1994 Claims 1997 Council Agendas 1995 Claims Staff Minutes, RFD's, Brown Act forms, Minutes, Misc. Year Sent Off-Site 1988 1988 1990 1990 1990 1990 1990 1990 1991 1993 1993 1994 1994 1995 1998 1999 1999 1999 Exhibit A Page 3 Box No. Description Year Sent Off Site 1422 through 1429 1998 Council Agendas 1998 Planning Commission Agendas 2000 LIST OF PROSECUTION FILES OFFSITE TO BE DESTROYED P-250 through 256 P-262 through 266 P-275 through 281 P-283 through 284 P-287through 288 P-290through 294 P-296 through 297 P-300 through 301 P-303through 305 P-307 through 308 P-310 through 311 P-g69through 873 P-888 P-1117 Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Terminal Dispos Terminal Dispos Misc. Reports 1990 1990 1990 1990 1990 1990 1990 1990 1990 1991 1991 1996 1996 1998 Exhibit A Page 4 Box No. Description P-1146 through 1148 Misc. Reports 1998 P- 1157 Misc. Reports 1998 P- 1169 Misc. Reports 1999 Year Sent Off-Site The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedule of the City Attorney's records. Dated: April t,{, 2001 ,j~K L' WHITE, CITY ATTORNEY STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2001R-81 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 17th day of April, 2001, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly NOES: MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS: None C THE CITY OF ANAHEIM (SEAL)