RES-2011-057RESOLUTION NO. 2011- 057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Finance Director
of the City of Anaheim ( "custodian of records ") are more than two years old and are documents
which are authorized for destruction under the provisions of said Sections 34090 et seq., of the
Government Code without making a copy thereof, and
WHEREAS, the custodian ofrecords of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination ofthe custodian ofrecords
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A ", of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 3rd day of May , 2011, by the following roll call vote:
AYES: Mayor Tait, Council Members Sidhu, Eastman, Galloway and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
BY:
MAYOR OF THE CITY OF ANAHEIM
ATTEST
— ;" - 6,7,n
CITY CLERK OF THE CITY Oj ANAHEIM
APPROVED:
CRISTINA L. TALLEY, CITY ATTORNEY
By:
Aaron C. Harp
Sr. Assistant City Attorney
81947
2
Exhibit A
Record Series Ret Code Years to Destroy
Checks, Accounts Payable (copies) A +4 FY 2005 and prior
Financial Records CY +3 FY 2007 and prior
Taxes, Federal and State A +4 FY 2005 and prior
0 %—Waft,
Cornerstone'
RECORY), M . 1 1 ,% (", I,"
Thu Jun 2, 2011 1 next: F9 — 01 - 1
Cornerstone Records Management
16201 Stagg St • Van Nuys, CA 9�%6 15 p I- 11
(818) 341-1333 - Fax (818) 933-0
Mobile Scheduled
CLER"
Tic k'#SofM�
City of Anaheim* Directions Routine Instructions
. ...... ... . ... .....
200 S. Anaheim Blvd., 6th Floor !M-WK2-F
FINANCE DEPT.
FINANCE DEPT. (PROVIDE TWO COPIES OF WORK ORDER i i25 min
Anaheim, CA 92805-3820 SIGNATURE OF CONTACT
Contacts:
Esther Robles (714)785-5195 . Special .h i.struc.tioas. .......
(doom Description Service Item Pick Up Drop Oft'
150 Boxes (count) Boxes (count) 213.00
Time In: Time Out: Driver: �
Service I Comments
DESTRUCTION STATEMENT- On the date shown, designated confidential material was shredded
and destroyed as per our instructions.
EN
-AL0
0%�,,Vft ff=Wm
Ulm
�� of stru
Cornerstone Records Management hereby confirms that the documents, records, files, and products
as supplied to Cornerstone Records Management have been permanently destroyed.
ENVIRONMENTAL
Aw STATEMENT
Ire
Cornerstone Records Management is
171 77 We Recycle Committed to a clean and sate
'
environment. A ll shredded maierial that
is reevelable is taken to a paper mill to
De processed into new products.
3 Stop 04 "Our Interest is keep 4a922rour Interests Private Page 1
91 t�--
aft —
ftft -
mv Cornerstone
ON REICORI)S N 1ANA(.,.17N''1F'.Ni
Thu Jun 2, 2011 next:6
City of Anaheim*
200 S. Anaheim Blvd., 6th Floor
FINANCE DEPT.
Anaheim, CA 92805-3820
Contacts:
Esther Robles (714)785-5195
Cornerstone Records Management
16201 Stagg St - Van Nuys, CA 91406,
" - - 'iff E D
(818) 341-1333 - Fax (818) 933-0006
7PH IN Is P 1: 1 1
Mobile Scheduled
Directions
"IANCE DEPT.
IPROVIDE TWO COPIES OF WORK ORDER
Special Instructions
Ticke # 5010922
:.Rou MIS
125 min
,SIGNATURE OF CONTACT
REQUIREM
Room Description Service Item Qty Pick Up Drop Off
150 Boxes (count) Boxes (count) 150.00
Time In: Time Out: Driver: Quantity:
Service I Comments
DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded
and destroyed as per our instructions.
r
All
ro/Y �1-11 �
MSU 1 Stop 00 11321226 Page 1