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RES-2011-083RESOLUTION NO. 2011- 083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records ") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Director of Public Works of the City of Anaheim ( "custodian of records ") are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof, and WHEREAS, the custodian ofrecords of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination ofthe custodian ofrecords and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 14th day of June , 2011, by the following roll call vote: AYES: Mayor Tait, Council Members Sidhu, Eastman, Galloway and Murray NOES: None ABSENT: None ABSTAIN: None ATTES CITY CLERK OF THE CITY O ANAHEIM APP4VED: ... C . �— CITY ATTORNEY OF THE CITY OF ANAHEIM 78447.1 CITY EIM BY MAYOR OF THE CITY OF ANAHEIM Exhibit "A" Class Records Series Description Year Retention Code The following are Inspection Capital Projects Working File Well No. 45 Site Improvements 2002 CY +4 Working File Acacia Street Pavement Rehab. 2005 CY +4 Working File Direct Buried Cable Phase IV 2005 CY +4 Working File City Hall West Underground Fuel 2005 CY +4 Storage Tank Repair Working File 200 KW Fuel Cell @ Police 2005 CY +4 Department East Station Working File Construction of a new Fairmont 2005 CY +4 Electrical Substation Working File Downtown Community Center 2005 CY +4 Parking Lot Working File East Street Pavement 2005 CY +4 Rehabilitation Santa Ana Street & Vermont Avenue Working File Harbor Boulevard Water Main 2005 CY +4 Relining From Broadway to Vermont Avenue Working File Lakeview Avenue Intelligent 2005 CY +4 Transportation System Project - La Palma Avenue to Santa Ana Canyon Road Working File Landscape Improvements from 2005 CY +4 Anaheim Blvd. to S/O Cerritos Avenue and South of Anaheim Working File Lewis Street & Orangewood 2005 CY +4 Signal Installation Working File Lewis Substation Underground 2005 CY +4 Fuel Storage Tank Replacement Exhibit " A " Class Records Series Description Year Retention Code The following are Inspection Capital Proiects Working File Lincoln Avenue & Brookhurst 2005 CY +4 Street Intersection Improvements Working File Londerry Lane Water Main 2005 CY +4 Replacement Tumbleweek Road & Londerry Lane Working File Maxwell Parking Lot 2005 CY +4 Improvements Working File Nohl Ranch Road Pavement 2005 CY +4 Rehabilitation from 200' East Of Stage Coach Road to Anaheim Hills Road Working File Removal and Replacement of the 2005 CY +4 Fuel Storage Tanks and Emergency Generator Working File Schweitzer Park Block Wall 2005 CY +4 Improvement Working File South Street Improvements 2005 CY +4 From OCTA Rail Road Crossing to Anaheim Blvd. Working File South Street Rehabilitation Project 2005 CY +4 State College Blvd. to East Street Working File State College Median Island 2005 CY +4 Improvements Phase III Working File Upgrade Fuel Storage Tanks 2005 CY +4 At Fire Station No. 9 Working File Underground District #46 - 2005 CY +4 Santa Ana Street Between Claudina Street and West Of Harbor Boulevard Exhibit " A " Class Records Series Description Year Retention Code The following are Contracts Federal Projects Contracts State College Blvd at SR -91 2003 CY +7 Contracts Anaheim Blvd — Vermont to 2003 CY +7 Santa Ana St Contracts Weir Canyon — Santa Ana Canyon 2003 CY +7 to Manchester Contracts Lincoln Ave — Loara St to Euclid St 2003 CY +7 Contracts Santa Ana Canyon — Anaheim Hills Rd 2003 CY +7 to Imperial Hwy Contracts Weir Canyon — Santa Ana Canyon to 2003 CY +7 Monte Vista Contracts Highways /Streets /Landscape 2003 CY +7 272 - 412 -K851 -7892 275- 412 -K851 -7892 203 - 412 -K851 -7892 470 - 412 -K851 -7892 STPLER The following are Contracts Capital Projects Contracts Lincoln Ave Median Improvements 2003 CY +7 and Beautification Phase II & IV Contracts Lincoln Ave Phase II from I -5 to Illinois St 2003 CY +7 Contracts 2205 Katella Ave and 900 -916 Harbor Blvd 2003 CY +7 Demolition and Roll Fencing Contracts Ball Road — Western to West City Limits 2003 CY +7 Contracts Vermont and Citron Irrigation Improvement 2003 CY +7 Contracts Linda Vista Reservoir 2003 CY +7 Contracts Sidewalk Restoration Program — 2003 CY +7 East Anaheim, Colony, Walnut, North Anaheim Exhibit " A " Class Records Series Description Year Retention Code The following are Contracts Capital Proiects Contracts Dale Ave — Lincoln Ave to Broadway 2003 CY +7 Contracts Pressure Regulation Station #6 2003 CY +7 Contracts Raymond Retarding Basin Perimeter 2003 CY +7 Contracts Harbor Blvd /Manchester Ave Intersection 2003 CY +7 and Beautification Contracts Well #33 Destruction and Site Demo 2003 CY +7 Well Head Facility Contracts Orange Ave — Beach Blvd to Western Ave 2003 CY +7 Contracts Orangethorpe Ave — Kraemer Blvd to 2003 CY +7 Burlington S.F.R.R. Contracts Columbine to La Palma Ave Traffic 2003 CY +7 Signal Installation Contracts Underground District #42 State College 2003 CY +7 Contracts Ball Road — Flore (West St) to Walnut Ave 2003 CY +7 Contracts La Palma Ave — East City Limits to 2003 CY +7 Yorba Linda City Limits Contracts La Palma Ave — Tustin Ave to Walnut 2003 CY +7 Contracts Orangewood Ave — State College Blvd 2003 CY +7 to Anaheim Way Contracts Katella — Parkway Tree Replacement 2003 CY +7 Contracts Katella Substation Landscape /Hardscape 2003 CY +7 Contracts Anaheim Resort Street Light/Signage 2003 CY +7 Contracts Disney Way Beautification from Anaheim 2003 CY +7 Blvd to Clementine St Contracts Destruction of Well 6, 7, 19 and 35 2003 CY +7 Exhibit "A" Class Records Series Description Year Retention Code The following are Contracts Capital Proiects Contracts Westport Generator at Convention Center 2003 CY +7 Contracts Nohl Ranch Blvd — Imperial Hwy to 2003 CY +7 Rolling Hills Contracts Broadway at Gilbert St 2003 CY +7 Contracts Anaheim Blvd ITS — La Palma 2003 CY +7 To Broadway Contracts Brookhurst St — Sequoia Ave to 2003 CY +7 Lincoln Ave Contracts State College Blvd — Cerritos Ave 2003 CY +7 to Katella Ave Contracts Well # 51 — Ductile Iron Pipeline 2003 CY +7 Contracts Claudina St Main Relining 2003 CY +7 Contracts Direct Buried Cable Replacement 2003 CY +7 Contracts Disney Switching Station #9 2003 CY +7 Contracts Hidden Canyon Pump Station and 2003 CY +7 Discharge Piping Modifications Contracts Hidden Canyon Pump Station and 2003 CY +7 Reservoir Modifications Contracts Electrical Overhead Sub - Transmission 2003 CY +7 and Distribution Contracts Pressure Regulation Station No. 66 2003 CY +7 Contracts Resh St Water Main Replacement 2003 CY +7 Contracts Street Light Improvement — Colony 2003 CY +7 Neighborhood and East Anaheim Area 4 Contracts Well Destruction No. 6, 7 and 35 2003 CY +7 Exhibit "A" Class Records Series Description Year Retention Code The following are Contracts Capital Proiects Contracts Well No. 45 Wellhead Facilities Demo 2003 CY +7 Contracts West St Replacement — Lincoln Ave to 2003 CY +7 North St and under Carbon Creek Channel Contracts Underground District 42 Phase I — State 2003 CY +7 College Blvd — Vermont to SR 91 and La Palma at State College Contracts 2000 Electrical Master Agreement 2003 CY +7 Contracts Community Facilities Dist. No. 1989 -3 2003 CY +7 (The Summit) Special Tax Bonds Contracts Euclid and Crescent 2003 CY +7 Contracts Hidden Canyon Pump Station and 2003 CY +7 Discharge Piping Contracts Hidden Canyon Pump Station and 2003 CY +7 Reservoir Modification Contracts Fire Headquarter 2 nd Floor Kitchen 2003 CY +7 Contracts Downtown Disney — CA Adventure 2003 CY +7 Tower of Terror Contracts Police Department Main Station 2003 CY +7 Contracts Micro Turbine Generator -PW Operations 2003 CY +7 Contracts West Anaheim Presidential Tract/ Walnut 01/02 CDBG Improvement 2003 CY +7 Contracts Master Agreement Electrical Service 2003 CY +7 Contracts Lincoln Phase I — Gilbert St/Euclid St 2003 CY +7 Median Island Contracts Light Emitting Diode - Pedestrian 2003 CY +7 Traffic Signal Exhibit " A " Class_ Records Series Description Year Retention Code The following are Contracts Capital Projects Contracts Claudina St Water Main Relining 2003 CY +7 Contracts Center St Parking Structure 2003 CY +7 Contracts Orangewood Ave — Euclid Ave to Ninth St 2003 CY +7 Contracts Water Well No. 39, 40, 41, 46 and 47 2003 CY +7 Disinfection Facilities Contracts West St Water Main Replacement 2003 CY +7 Contracts Well No. 51 Improvement and 2003 CY +7 Water Main Contracts Fire Station No. 2 U/G Fuel Tank 2003 CY +7 Contracts Kraemer Blvd — North City Limits 2003 CY +7 to Miraloma Contracts East St — La Palma Ave to Cypress St 2003 CY +7 Contracts State College Blvd to Anaheim Blvd 2003 CY +7 Contracts Ball Rd and Knott Ave Improvements 2003 CY +7 Contracts Orangewood Ave — State College Blvd 2003 CY +7 to East City Limits Contracts Lincoln Ave Phase II —1 -5 to Illinois St 2003 CY +7 The following are Non - Federal Real Property Proiects Case Files Lincoln Ave and Brookhurst St 2005 CY +5 Intersection Improvements Case Files ACQ 2002 - 00035 -00039 and 2005 CY +5 2003 -00137 & 00139 /Orozco Case Files LLA- 0000563 2005 CY +5 Case Files LLA- 0000565 2005 CY +5 , /err,.,,, , Cornerstone Records Management 1( �*� � 'O I�1E"r ne 16201 Stagg St • Van Nuys, CA 91406 '''�` "' "� "�� '�' �'�' (818) 341 -1333 • Fax (818) 933 -0006 Thursday, August 04, 2011 Plant Scheduled Ticket # 5012835 City of Anaheim* Directions Routine Instructions 200 S. Anaheim Blvd. 2nd Floor Ste 276 PLEASE ASK FOR ELLEN AT FRONT DESK I !COPY OF WORK ORDER Public Works SIGNATURE OF CONTACT Anaheim, CA 92805 ; ! !!REQUIRED!! ' Contacts: -- - — Jennifer Perales (714)765-5179 Special Instructions l Room Description Service Item Qty Pick Up Drop Off 30 Boxes (count) Boxes (count) 30.00 13 .2.— I I Time in Time Out Driver Quantit + /- Service / Comments DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. X e A k 1 k ./ misil RN C ertmcate of oestructipn •AID Cornerstone Records Management hereby confirms that the documents, records, files, and products as supplied to Cornerstone Records Management have been permanently destroyed. ENVIRONMENTAL " �ry 00' 0 ,, t STATEMENT 1 . _1 ', < - , = u ' ' i C Cornerstone Records Management is f ' :. committed to a clean and safe -'w environment. All shredded material that We Recycle is recyclable is taken to a paper mill to By: — • be processed into new products. Building Stop 00 11321226 Page 1 "Our Interest is keeping Your Interests Private"