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Comm Serv 2011/04/14City Hall Council ChamberCommunity Services Board 200 S. Anaheim BoulevardThursday, April 14, 2011 Anaheim, CA 928055:30p.m. *M I N U T E S* Board Members PresentStaff Present Robert Currie, ChairJoe Perez, Community Services Superintendent Lynn CuddBeth Lapkowski, Senior Secretary Susan Faessel Grant Henninger Earl Kelso Patricia Pina Anca Trifa Julia Wright Board MembersAbsent Ashleigh Aitken, Vice-Chair Natalie Rubalcava John Santoianni CALL TO ORDER: 1.The Community Services Board meeting was called to order at 5:33 p.m. by ChairCurrie. PLEDGE OF ALLEGIANCE: 2.Board Member Trifaled the Boardin reciting the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION 3. A.Scheduled Public Communication:Judy Dickinson from Acacia Adult Day Services appeared before the Board to update them on their services provided to Anaheim residents this fiscal year. B.Unscheduled Public Communication:None. CORRESPONDENCE 5. A.Incoming:None. B.Outgoing:Letter to Agencies -Joe reported that the letter to the agencies invitingthem to make appearances before the Board to update theiraccomplishments for the yearwas sent in February. APPROVAL OF THEMINUTES: 6.Board MemberHenningermade a motion to approve the minutesfor the February 10, 2011meeting; Board Member Kelsoseconded the motionand it passedwith sevenayes and two abstentions. NEW BUSINESS: 7.None. UNFINISHED BUSINESS 8. A.FY 2010/11 Public Service Funding Process 1.Liaison Update: Board Member Santoianni reported that he made a visit to ACCESS California Services and received a tour of the facilities. He noted that the scope of their activities and the facility was larger than heexpected. He plans to go back to sit in on some of the classes and will report back furtherobservations. Community Services Board March 10, 2011 Page 2 B.FY 2011/12Public Service FundingProcess: 1.City Council Meeting Update –Chair Currie reported that City Council had the CDBG budget on the agenda on March 8th, and Eli Home pulled their application and declined tobe considered for funding. As a result, Mayor Pro-Tem Sidhu motionedthatthe $15,000 be re-allocated to the Boys & Girls Club, which was approved by City Council. Joe Perez apologized to the Board for not notifying them of the Council meeting. He also explained that the Federal Government still has not notified the City of the total CDBG funding allocation,thus the approved CDBG allocation to the non-profits could be altered if the funding allocation to the City changes. C.FY 2012/13 Public Service Funding Process: 1.Review 2012/13 Application & Instructions -Chair Currie asked for any comments on the application and instructions. Board Member Santoianni asked whether a determination had been made about combining multiple applications from a single agency to save administrative resources.Joe indicated that he has not received an answer to that question from Community Development. Board Member Santoianni also inquired about what actions will be taken to encourage new agencies to apply for funding. Joe explained that he will continue to advertise the availability of CDBG funds via letters to non-profit agenciesandplacean advertisement in the local newspaper as we have done in the past. Chair Currie asked Joe if we had received any indication that Community Development wants the minimum amount for grants increased to help limit administrative costs. Joe again indicated that Community Development hasn’t provided afinalresponse to that question. Board Member Cudd inquired about the portionof the instructionsthat indicated that the grants are intended to help agencies become self-sufficient, butnotedthat doesn’t appear to be happening. Joe responded that the theory is that non-profit agencieswill use the money to leverage other funding sources, but it doesn’t always occur in a timely fashion.On Page D, Board Member Santoianni asked about automating the application process.Joe explained that it may be difficult for some of the smaller agenciessince they may or may not have the appropriate computer software available to open and read materialsbut indicated that he could take a poll of them this year to see ifthey would be able to comply. Joe also noted that he will be asking agencies to provide the application copied back-to-back to save paper. Vice-Chair Aitken asked about receiving it in a PDF formatand Joe indicated he will look into providing that to her inthe future. Board Member Rubalcava stated she felt the individual programs should have separate applications because each one may or may not be funded. Joe indicated that the question he posed to Community Development related to the boilerplate material that is the same for the agency as a whole and whether they need to repeat that portion for each separate application. Board Member Santoianni asked if it would be possible to state the questions so as to limit the lengthof the answers. For instance, ask for bullet points instead of narratives. After discussion, the Board decided they would like to limit narrative answers to 250 words. Joe indicated he would like to offer a workshop to non-profit agency staff applying for funding again this year if the Board felt it was appropriateand they agreed. D.CSB Meeting Schedule:Chair Currie noted the additions to the 2011 Meeting Scheduleand Joe stated there are still three agencies that have not yet scheduled their presentations to the Board. Community Services Board March 10, 2011 Page 3 INFORMATIONALITEMS 9.:Board Member Wright reported that the Nixon Library will be open free to the public on Sunday from 11 a.m.to 3 p.m.; approximately 1500 girl scouts will also be present. Board Member Henninger announcedthat he may not be able to attend the meeting in August due to the pending arrival of his first child. th Board Member Santoianni reported that he attended the Ponderosa School dedication on March 4and received a th grade students. He announced he is starting a book drive to help stock their library. tourofthe school by5 Board Member Kelso announced that the Richard Nixon Post of the American Legion is in the process of starting a military banner program in the City of Yorba Linda. Joe Perez invitedBoard Members to attend the Volunteer Luncheon tobe held at the City National Grove of th . Anaheim on Thursday, March 24 ADJOURNMENT 10.:At 6:20p.m.,Chair Currie adjourned the meetingtoApril 14, 2011at 5:30 p.m.