Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2001-120
RESOLUTION NO. 2001R- 120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Public Utilities General Manager of the City of Anaheim (hereinafter "custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed or required; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to destroy inunediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 15th day of May, 2001. ATTEST- MA~O[ OF THE CITY ~ ANAHEIM CI~f CLER~ OF THE CITY OF ANAHEIM AP PROVED AS TO FORM' //"- JACK.}%. -WHITE,/ C i TY~~TORNEY 39949.1/lmoses/May 3, 2001 Agency 521, Org. 0614 Exhibit A: Page I of 14 EXHIBIT A: Boxes Eligible for Destruction- Utilities Finance & Administration File Reft: File Name Date Ret. Dest. 100.05 Communications System Study Proposals (Unsuccessful) 1989 CY+2 2001 100.05 Evaluation of the South Texas Project by Booz, Allen, Hamilton, 1984 CY+2 2001 Inc 100.05 City of Anaheim - Citizen Survey 1990 CY+2 2001 100.05 Integrated Resource Plan (Duplicate Copy) 1992 CY+2/5 2001 100.05 Urban Water Management Plan (Duplicate Copy) 1992 CY+2/5 2001 100.05 Public Utilities - Strategic Plan (1988/89 to 1992/93) 1992/93 CY+2/5 2001 100.05 Strategic Planning Workshop - Notebook 1993 CY+2/3 2001 100.05 Water Meter Shop Privatization (Working File- Strategic Planning 1993 CY+2 2001 Analyst) 100.05 Bonneville Power Authority - Business Plan/Strategic Plan 1994 CY+2/5 2001 100.05 SCPPA - Long Term Goals & Objectives (Draft) 1994 CY+5 2001 100.10 IBEW Negotiations Notebook (Ed Alario) 1992/93 L+4 2001 100.10 M.O.U. IBEW (Duplicate Copies) 1995/97 L+4 2001 100.20 American Management Associations Notebook - Writing Reports 1967 CY+2 2001 100.20 American Management Associations Notebook- Writing Reports 1977 CY+2 2001 100.20 Employee Survey(Marketing Consortium) - Anaheim Public 1988 CY+2 2001 Utilities Department 100.20 Customer Survey - An Update of Customer's Knowledge, 1988 CY+2/5 2001 Attitudes & Behavior toward Water & Electric 100.20 Management Intern Projects- Working Files 1989/90 CY+2 2001 100.20 American Management Associations - Notebook 1991 CY+2 2001 100.20 Administrative Regulations-Notebook 1991 CY+2 2001 100.20 Assistant General Manager - Finance & Administration Expense FY 1991/92 CY+2 2001 Claims 100.20 Assistant General Manager- Finance & Administration Expense FY 1992/93 CY+2 2001 Claims 100.20 Electrical Engineering Project Status Report 1992 CY+2 2001 100.20 Electrical Engineering- East Anaheim Work Plan 1992 CY+2 2001 100.20 Personnel Re-Assignment 1992/93 CY+3 2001 100.20 City Hall West - Building/Parking Issues 1992-94 CY+3 2001 100.20 Associate Engineer B - Recruitment 1992 CY+3 2001 100.20 Principal Electric Engineer - Recruitment 1992 CY+3 2001 100.20 Administrative Assistant - Recruitment 1993 CY+3 2001 100.20 Management Intern Projects - Working Files 1993 CY+2 2001 Agency 521, Org. 0614 Exhibit A: Page 2 of 14 100.20 Assistant General Manager- Finance & Administration Expense 1993 CY+2 2001 Day M inder 100.20 Management Intern - Recruitment 1993 CY+3 2001 100.20 PERS - Enrollment of Part-time Employees - Memo 1994 CY+2 2001 100.20 Public Utilities Department - Organizational Chart ! 994 CV+2 2001 100.20 Photo Identification - Proposal(s) 1994 CY+2 2001 100.20 Standby Pay - Management 1994/95 CY+2 2001 100.20 Closed Position Recruitment - 1994/95 CY+3 2001 100.20 Utilities General Manager - Travel Expense Claim Notebook FY 1994/95 CY+2 2001 100.20 Assistant General Manager Recruitment Water Services 1995 CY+3 2001 100.20 Integrated Resource Manager Recruitment 1995 CY+3 2001 100.20 Administrative Services Supervisor - Recruitment 1995 CY+3 2001 100.20 Public Utilities Regulatory/Program Specialist - Recruitment 1995 CY+3 2001 100.20 Apprentice Operator - Recruitment 1995 CY+3 2001 100.20 Office Supervisor - Recruitment 1995 CY+3 2001 100.20 Part-time Administrative Intern Communications - Recruitment 1995 CY+3 2001 100.20 Power Resource Planner - Recruitment 1995 CY+3 2001 100.20 Personnel Re-Assignments 1995/96 CY+3 2001 100.20 Utilities General Manager - Travel Expense Claim Notebook FY 1995/96 CY+2 2001 100.20 Assistant General Manager- Water Services Reference Notebook 1995/96 CY+2 2001 100.20 Executive Secretary Water Services - Recruitment 1996 CY+3 2001 100.20 Managelnent Intern - Recruitment 1996 CY+3 2001 100.20 Office Specialist - Recruitment 1996 CY+3 2001 100.20 Part-time Senior Office Specialist - Recruitment 1996 CY+3 2001 100.20 Assistant General Manager Electrical Services - Recruitment 1996 CY+3 2001 100.20 Water Operations Manager - Recruitment 1996 CY+3 2001 100.20 Customer Service Manager - Recruitment 1996 CY+3 2001 100.20 Water Engineering Manager - Recruitment 1996 CY+3 2001 100.20 Senior Communications Assistant - Recruitment 1996 CY+3 2001 100.20 Senior Secretary - Recruitment 1996 CY+3 2001 100.20 Strategic Planning Analyst - Recruitment 1997 CY+3 2001 100.20 Telecommunications Project Coordinator - Recruitment 1997 CY+3 2001 100.20 Staff Analyst - Recruitment 1997 CY+3 2001 100.20 Telecommunications Project Coordinator - Recruitment 1997 CY+3 2001 100.20 Rate Analyst - Recruitment 1997 CY+3 2001 100.20 Management Intern - Recruitment 1997 CY+3 2001 100.20 Management Intern - Recruitment 1997 CY+3 2001 100.20 Administrative Assistant - Recruitment 1997 CY+3 2001 100.20 Senior Communications Assistant - Recruitment 1997 CY+3 2001 100.20 Management Intern - Recruitment 1997 CY+3 2001 100.20 Utility Education Course Notebook - Communications 1997 CY+2 2001 Infrastructure 100.20 Operations Analysis Managers - Reading/Working File 1998 CY+2 2001 100.20 Reassignment of Work Order Functions 1993 CY+2 2001 100.20 Engineering Fellowship Program Support Materials (2 files) 1993 CY+3 2001 100.25 City Hall West Task Force Meeting Minutes (Working File- 1992 CY+2 2001 Strategic Planning Analyst) Agency 521, Org. 0614 Exhibit A: Page 3 of 14 100.25 Anaheim Public Library - Steering Committee Notebook 1996 CY+2 2001 100.25 North Net Fire Communications - Meeting Notebook 1996 CY+2 2001 100.25 Senior Management Information Center Notebook 1996 CY+2 2001 100.25 Electric Group Staff Meetings 1993 CY+3 2001 100.25 AFRAM Planning & Development Committee 1993 L+3Y 2001 100.30 Daily Water System Reports 1993 CY+3 2001 100.30 Weekly Water System Report 1993 CY+3 2001 100.30 Monthly & Annual Water System Repo~s 1993 CY+3 2001 100.30 Morning Repo~s 1993 CY+3 2001 100.30 Budget Variance Repo~ 1993 CY+2/5 2001 100.30 Fire Inspection Repoa USC/Lewis 1993 CY+2 2001 100.30 Safety Inspection Repo~s - At work site 1993 CY+2 2001 100.30 Affirmative Action Repoa 1994 CY+2 2001 100.30 City of Anaheim - Affirmative Action Repoa 1995 CY+2 2001 100.45 Electrical Transient Investigation for Data Processing Depaament 1990 CY+2/5 2001 ; 100~$0 RECO~S ~~GE~~ } ~ O~~ ~ }~ 100.50 Association of Records Administrators and Managers File(ARMA) 1993 CY+2 2001 100.50 Records Commi~ee Meetings 1994 CY+3 2001 100.50 Records Management Correspondence 1994 CY+3 2001 100.50 Records Commi~ee Meetings 1995 CY+3 2001 100.50 Master Files Invoices/TransmiRals 1995 CY+3 2001 100.50 Association of Records Managers & Administrators (ARMA)- Old 1995/96 CY+2 2001 Publications 100.50 Records Automation 1995/1996 CY+2 2001 100.50 Personnel Sign-out File 1996 CY+2 2001 100.50 Records Management Plan 1996 CY+2 2001 100.50 Public Records Request(s) 1996 CY+2 2001 100.50 Central Files Notebook 1996 CY+3 2001 i00;~'0 SAFE~g ~ : ' ~;;; ~ O~~ } }~ ~:.:.:~:.:.:.:.[q;:. :.~;;~;::q:.~;~ ~:: ~ :: ~:.::[~:: :: ~ ~ :.:.:.:::~ :.; ~:.~:: ~ : ...... ; ;; ;;;; ;; ;; ; ; ~ .... ~; ;;;~ ~;;;::;:;;;;;::;:.;~;~;::::~;:;:;:;:::?:?:::.:~ ................................................... 100.60 Water Safety Committee Meetings 1993 CY+6 2001 100.60 Prqiect Safety Manual (Nielsen Dillingham Builders) 1993 CY+2/5 2001 100.60 Electric SafeW Committee Meetings 1993 CY+6 2001 100.70 Safety Commi~ee Meetings 1991 CY+6 2001 100.70 Report of Employee Injury 1991 CY+3 2001 100.70 Safety Meeting Memorandums (Safety Administrator) 199 ! CY+6 2001 100.70 Old Accident Prevention Binders & Coversheet's - No Contents 1993 CY+3 2001 100.70 Old Accident Prevention Binders & Coversheet's - No Contents 1993 CY+3 2001 Agency 521, Org. 0614 Exhibit A: Page 4 of 14 100.75 Organizational Development/Team Building Survey 1993 CY+5 2001 100.75 APPA - Communications Infrastructure Workshop 1997 CY+2 2001 100.75 APPA - The ChaLlenge of Competition - A Basic Guide for 1988 CY+2 2001 Responding to buyout and sellout a~empts 100.75 APPA -Competition & Restructuring in the Electric Utility 1996 CY+2 2001 Industry 100.75 Morgan Stanley Seminar- Managing Competition in the 21st 1996 CY+2 2001 Century 100.75 WAPA - Innovative Rate Design (PuUing the pieces together) 1992 CY+2 2001 100.75 CMUA - Symposium on Emerging Utility issues 1993 CY+2 2001 ~ ~;~ ~ 5 :.~:. :::~ ~ ~ . ~:: ~::~ :-~ :::-~5:- ~ :-~:- ~ ~ ~ ~ ::~ :::::::::::::::::::::::::::::::::::::: : : :~ ~:~:~ ~. ~::~::::~::~::~::::~::::~:~::::~::~::::~::~:.~::~:~:~::~:.~:~:~::~:~:~:.~:~~ 100.80 Presentation to Moody's Investor's Service by Anaheim Public 1990 CY+5 2001 Utilities Depa~ment ~00~00~ :~ RESOUR~EE~FICIEN~;~ ~; ~ 200.10 Ecowatts - The Clean Switch Using EIectricity to Save Energy & 1991 CY+2 2001 Cut Greenhouse Gases 200.65 Hazardous Waste Reduction: A Step by Step Guidebook for 1992 CY+2 2001 California Cities California Cities- California Envkonmental Protection Agency 200.10 Reclaim Program - Correspondence (Working File - Strategic 1993 CY+2 2001 Planning Analyst) 200.20 Business Retention Program File 1993 CY+2 2001 200.10 Emerging Technologies to Improve Energy Efficiency in the 1993 CY+2 2001 Residential & Commercial Sectors- ACE American Council for Energy Efficient Economy 200.05 Business Retention - Correspondence (Working File - Strategic 1993 CY+2 2001 Planning Analyst) 200.10 Electric Vehicles - Publications (Working File - Strategic Planning 1994 CY+2 2001 Analyst} 200.10 Alternative Fuels Publications (Working File - Strategic Planning 1994 CY+2 2001 Analyst} 200.10 Renewable Energy Production Incentive Program ~Working File- 1994 CY+2 2001 Strategic Planning Analyst) Co~espondence/Publications 200.10 Renewable Testimony - Correspondence (Working File - Strategic 1994 CY+2 2001 Planning Analyst) ;;;:~v;>::::::;; ;; ;;:; ; ;:']]':..:.. ;:::: :;: ;:.;;:. ;:.;r:.;; ; : ::::::::::::::::::::::::::::: ~:.~;:. ;::. : ;; ;; ;; ; ;:: ;::3:.::r:.::;;~;~;~; ;;;;;~;;;;~;;~;;::;;;;~;~;;::~;~::~;:.:.:.:::.:::.:.:::.~:::.:.:.:.:~:::.`:.~:::.:::.)~:.::~:::.:.~:.:::::.::~:.:::.~:.5:.:.~3~:.:::/::.~:.:.:.5:.:.5:.:.~9.:. 300.05 Rating Agency Presentation (Working File- Strategic Planning 1990 CY+5 2001 Analyst) Agency 521, Org. 06 ! 4 Exhibit A: Page 5 of 14 300.10 P.G. & E. Supplemental Report to the General Manager Report & 1989 CY+2 2001 Recommendation on Proposed Rate Actions concerning Rate Structure (Working File- Strategic Planning Analyst) 300.10 Cost of Service Study (Working File - Strategic Planning Analyst) 1991 CY+2 2001 300.10 Proposed Rate Changes (Working File- Strategic Planning 1991 CY+2 2001 Analyst) 300.10 Rate Revision Presentation (Working File- Strategic Planning 1991 CY+5 2001 Analyst) 300.10 Southern California Water Company Rate Comparison 1991 CY+2/5 2001 300.10 Rate Survey for City of Anaheim 1991 CY+2/5 2001 300.10 Water Rates - Presentation (Working File - Strategic Planning 1991 CY+5 2001 Analyst) 300.10 Water MUM (Working File - Strategic Planning Analyst) 1992 CY+2 2001 300.10 MUM - Electric (Working File- Strategic Planning Analyst) 1992 CY+2 2001 300.10 Miscellaneous Rate Information (Working File- Strategic Planning 1992 CY+2 2001 Analyst) 300.10 Southern California Edison Rates 1993 CY+2/5 2001 300.10 Southern California Water Rates 1993 CY+2/5 2001 300.20 Certificates of Insurance - Expired 1993 CY+2 2001 300.10 BCP- Rate Schedule- WAPA (Working File- Strategic Planning 1994 CY+2 2001 Analyst) 300.15 Budget Ca,overs FY 1989/90 CY+2/4 2001 300.15 Budget Items- Additional (~P-Resource Allocation Plan) FY 1989/90 CY+2/4 2001 300.15 MUM Repoffs (Municipal Utility Model) FY 1989/90 CY+2/5 2001 300.15 Budget Qua~erly Status Repoff FY 1990/91 CY+3 2001 300.15 Variance Repoffs/Variance Repo~ Waivers (Working File - 1990 CY+2/5 2001 Strategic Planning Analyst) 300.15 Electrical Engineering - Budget 1993 CY+3 2001 300.15 Budget Notebook (Assistant General Manager Water Services) FY 1993/94 CY+3 2001 300.15 Finance/Administration - Budget Work Papers 1994/95 CY+3 2001 300.15 Comprehensive Annual Repo~ Correspondence (Not Utility) 1996 CY+2 2001 300.15 Budget Manual - Staff Analyst Water Services (Duplicate Copy) 1997 CY+2 2001 300.15 Budget Notebook (Assistant General Manager Water Services) FY 1997/98 CY+3 2001 300.15 Budget Notebook (Assistant General Manager Water Services) FY 1996/97 CY+3 2001 300.15 Budget Notebook (Assistant General Manager Water Services) FY 1994/95 CY+3 2001 AFRAM Series- Monthly Reports 300.45 AFRAM Binder 1993 CY+2/3 2001 300.45 AFRAM Binder - Manual (Staff Analyst) 1993 CY+2/3 2001 300.45 AFRAM - User Manual - Crosswalk 1992 CY+2/5 2001 300.45 AF 3100 Trial Balance Distribution by Fund 01/1998 CY+2 2001 300.45 A614 Summaw Trial Balance by Fund 01/1998 CY+2 2001 300.45 Fl00 Balance Sheet 01/1998 CY+2 2001 300.45 Fl40 Revenue Expense Statement 01/1998 CY+2 2001 300.45 AF 3811 Labor Statement by Org. 01/1998 CY+2 2001 Agency 521, Org. 0614 Exhibit A: Page 6 of 14 AFRAM Series- Monthly Reports 300.45 AF 3820 Expense Statement by Org./Object 04/1998 CY+2 2001 300.45 A? 3930 Expense Statement by Fund 04/1998 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 05/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 05/1998 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 05/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 05/1998 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 05/1998 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 04/1998 CY+2 2001 300.4~5 AF 3810 Agency/Org. Expenditure Report 02/1998 CY+2 2001 300.45 AF 3811 Labor Statement by Org. 02/1998 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 05/1998 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 05/1998 CY+2 2001 300.45 AF 3801 Labor Statement by Fund 05/1998 CY+2 2001 300.45 AF 3810 Agency Org. Expenditure Report 05/1998 CY+2 2001 300.45 AF 3801 Labor Statement by Fund 02/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 03/1998 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 03/1998 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 03/1998 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 05/1998 CY+2 2001 300.45 AF 3821 Labor Statement bY Org./Obj. 05/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 05/1998 CY+2 2001 300.45 A 614 Summary Trial Balance by Fund 03/1998 CY+2 2001 300.45 F ! 00 Balance Sheet 03/1998 CY+2 2001 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. 03/1998 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 05/1998 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 03/1998 CY+2 2001 300.45 AF 381 ! Labor Statement by Org. 03/1998 CY+2 2001 300.45 AF 3810 Agency Org./Expenditure Report 03/1998 CY+2 2001 300.45 AF 383 ! Labor Statement by Org./Obj. 04/1998 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 04/1998 CY+2 2001 300.45 AF 3801 Labor Statement by Fund 04/1998 CY+2 2001 300.45 AF 3810 Agency/Org. Expenditure Report 04/1998 CY+2 2001 300.45 AF 3100 Trial B~lance Distribution by Fund 04/1998 CY+2 2001 300.45 A 614 Summary Trial Balance by Fund 04/1998 CY+2 2001 300.45 F 140 Revenue Expense Statement 05/1998 CY+2 2001 300.45 F 100 [lalance Sheet 05/1998 CY~-2 2001 300.45 AF 3930 Revenue by Agency/Org./Fund/Obj. 04/1998 CY+2 2001 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. 04/1998 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 04/1998 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 04/1998 CY+2 2001 300.45 F 140 Revenue Expense Statement 06/1998 CY+2 2001 300.45 F 100 Balance Sheet 06/1998 CY+2 2001 300.45 AF 3930 Revenue by Agency/Org./Fund/Obj. 05/1998 CY+2 2001 300.45 AF 3920 Revenue Statement by Fund/Org./Obj. 05/1998 CY+2 2001 300.45 AF 381 I Labor Statement by Org. 05/1998 CY+2 2001 300.45 AF 3810 Agency/Org. Expenditure Report 06/1998 CY+2 2001 300.45 A 614 Summary Trial Balance 06/1998 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 05/1998 CY+2 2001 Agency 52 I, Org. 0614 Exhibit A: Page 7 of 14 AFRAM Series - Monthly Reports 300.45 A 614 Summary Trial Balance by Fund 05/1998 CY+2 2001 300.45 AF 3920 Revenue Statement by Fund/Org./Obj. 01/1998 CY+2 2001 300.45 AF 3930 Revenue by Agency/Org./Fund/Obj. 01/1998 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 01/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 03/1998 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 02/1998 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 02/1998 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 01/1998 CY+2 2001 300.45 AF 3810 Agency/Org. Expenditure Report 01/1998 CY+2 2001 300.45 AF 3811 Labor s/atement by Org. 01/1998 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 01/1998 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 01/1998 CY+2 2001 300.45 F 100 Balance Sheet 02/1998 CY+2 2001 300.45 F 140 Revenue Expense Statement 06/1998 CY+2 2001 300.45 AF 3920 Revenue Statement by Fund/Org./Obj. 02/1998 CY+2 2001 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. 02/1998 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 02/1998 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 02/1998 CY+2 2001 300.45 A 614 Summary Trial Balance by Fund 02/1998 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 02/1998 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 01/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 03/1998 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 02/1998 CY+2 2001 300.45 F 100 Balance Sheet 01/1998 CY+2 2001 300.45 F 140 Revenue Expense Statement 02/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 03/1998 CY+2 2001 300.45 A 614 Summary Trial Balance by Fund 02/1998 CY+2 2001 300.45 A 614 Summary Trial Balance by Fund 01/1998 CY+2 2001 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. 02/1998 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 01/1998 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 03/1998 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 03/1998 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 03/1998 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Object 03/1998 CY+2 2001 300.45 Al: 3820 Expense Statement by Org,/Objcct 03/1998 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 01/1998 CY+2 2001 300.45 A614 Summary Trial Balance by Fund 12/1997 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Obj. 12/1997 CY+2 2001 300.45 AF 3821 Agency/Org. Expenditure Report 12/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 12/1997 CY+2 2001 300.45 AF 3106 Agency Org. Expense Statement by Fund 10/1997 CY+2 2001 300.45 FI00 Balance Sheet 12/1997 CY+2 2001 300.45 AF 3100 Trial Balance by Distribution Fund 10/1997 CY+2 2001 300.45 A614 Summary Trial Balance by Fund 10/1997 CY+2 2001 300.45 FI40 Revenue Expense Statement 11/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 08/1997 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 11/1997 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 11/1997 CY+2 2001 Agency 521, Org. 0614 Exhibit A: Page 8 of 14 AFRAM Series- Monthly Reports 300.45 F 100 Balance Sheet 11 / 1997 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 10/1997 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 11/1997 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. ! 1/1997 CY+2 2001 300.45 AF 3920 Revenue Statement by Fund 12/1997 CY+2 2001 300.45 AF 3930 Revenue Statement by Agency/Org./Fund/Obj. I2/1997 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Obj. 10/1997 CY+2 2001 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. 12/I997 CY+2 2001 300.45 AF 3810 Agency/Org. Expenditure Report 12/1997 CY+2 2001 300.45 AF 3811 Labor Statement by Org. 12/1997 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 12/1997 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 12/1997 CY+2 2001 300.45 AF 383 ! Labor Statement by Org./Obj. 12/1997 CY+2 2001 300.45 A614 Balance Sheet 11/1997 CY+2 2001 300.45 Fl40 Revenue Expense Statement 12/1997 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 11/1997 CY+2 2001 300.45 Fl00 Balance Sheets 11/1997 CY+2 2001 300.45 AF 3930 Revenue by Agency/Org./Fund/Obj. 10/I997 CY+2 2001 300.45 AF 3920 Revenue Statement by Fund 10/1997 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 10/1997 CY+2 2001 300.45 AF 3811 Labor Statement by Org. 10/1997 CY+2 2001 300.45 AF 3810 Revenue Statement by Fund/Org./Obj. 10/1997 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 10/1997 CY+2 2001 300.45 AF 3930 Revenue Statement by Agency/Org./Fund/Obj. 12/1997 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Obj. 07/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 09/1997 CY+2 2001 300.45 F 140 Revenue Expense Statement 09/! 997 CY+2 2001 300.45 A614 Summary Trial Balance 08/1997 CY+2 2001 300.45 AF 3930 Revenue by Agency/Org./Fund 08/1997 CY+2 2001 300.45 AF 3920 Revenue Statement by Fund/Org./Obj. 08/1997 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 07/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 09/1997 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 08/1997 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Object 08/1997 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 08/1997 CY+2 2001 300.45 AF 3810 Expenditure Report by Agency/Org. 08/1997 CY+2 2001 300.45 AF 380 ! Labor Statement by Fund 08/1997 CY+2 2001 300.45 AF 381 I Labor Statement by Org. 08/1997 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Obj. 08/1997 CY+2 2001 300.45 AF 3 I06 Agency Org./Expense Statement by Fund 08/1997 CY+2 2001 300.45 F 100 Balance Sheet 10/1997 CY+2 2001 300.45 FI40 Revenue Expense Statement 10/1997 CY+2 2001 300.45 A614 Summary Trial Balance 09/1997 CY+2 2001 300.45 AF 382I Labor Statement by Org./Obj. 09/1997 CY+2 2001 300.45 AF 3820 Expense Statement by Org./Obj. 09/1997 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 07/1997 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 07/1997 CY+2 2001 300.45 AF 3830 Expense Statement by Fund 09/1997 CY+2 2001 Agency 521, Org. 0614 Exhibit A: Page 9 of 14 AFRAM Series- Monthly Reports 300.45 AF 381 I Labor Statement by Org. 11/! 997 CY+2 2001 300.45 AF 3831 Labor Statement by Org./Obj. 09/I997 CY+2 2001 300.45 AF 3800 Expense Statement by Fund 09/1997 CY+2 2001 300.45 AF 3801 Labor Statement by Fund 09/1997 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 09/1997 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 05/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 09/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 04/1997 CY+2 2001 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. 09/I997 CY+2 2001 300.45 AF 3900 Expense Revenue Statement by Fund 08/1997 CY+2 2'0'01 300.45 AF 3910 Revenue Statement by Fund/Org./Obj. I 1/1997 CY+2 2001 300.45 AF 3821 Labor Statement by Org./Obj. 08/1997 CY+2 2001 300.45 AF 3810 Expenditure Report by Agency/Org. 11/1997 CY+2 2001 300.45 AF 3811 Labor Statement by Org. 11/1997 CY+2 2001 .... 300.45 AF 3900 Expense Revenue Statement by Fund 08/1997 CY+2 2001 300.45 AF 3900 Revenue Statement by Fund 11/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 12/1997 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund 11/1997 CY+2 2001 300.45 AF 3106 Agency/Org. Expense Statement by Fund I 1/1997 CY+2 2001 300.45 AF 3801 Labor Statement by Fund ! 1/1997 CY+2 2001 300.45 AF 3100 Trial Balance Distribution by Fund 11/1997 CY+2 2001 300.45 Work Order Exception Report/Work Order Status Report 1996 & CY+2 2001 1998 300.45 Work Order System Status Report 1998 CY+2 2001 300.45 MUM Reports 1993 CY+2/5 2001 300.45 Water MUM 1993 CY+2/5 2001 300.45 Electric MUM 1993 CY+2/5 2001 300.45 Request for Delivery 1993 CY+2 2001 300.45 Vehicle Purchase 1991 CY+3 2001 300.45 Work Order System Manual 1984 CY+3Y 2001 400.15 Airlines Litigation - Class Action Lawsuit (3-Files) 1993 L+4 2001 400.35 Notices to Bill for Damages 1993 CY+2/3 2001 400.45 Martha Halibi - Temporary Employee Complaint 1993 T+5 2001 400.45 Claims Against the City (Copies) & Responses to Claim (2 files) 1993 T+5 2001 500.00 Water Conservation Newspaper Clippings 1991 CY+2 2001 500.00 Water Conservation Working File 1991 CY+2 2001 500.00 Water Conservation Meeting Agenda's 1991 CY+2 2001 500.00 Water Conservation - Best Management Practices (BMP's) 1991 CY+2 2001 500.05 Customer Service - Strategic Plan 1991 CY+2/5 2001 500.05 Customer Service - Complaints/Response 1992 CY+2/5 2001 Agency 521, Org. 0614 Exhibit A' Page 10 of 14 500.05 Customer Service- Disputed Bills Correspondence 1993 CY+2/5 2001 500.05 Customer Service- Departmental Correspondence 1993 CY+2 2001 500.05 Customer Service- Information Services Status Report 1993 CY+5 2001 500.05 Customer Service - Audit/Study 1993 A+2/4 2001 500.05 Customer Service- Delinquent Accounts 1993 CY+2/2 2001 500.05 Customer Service- Status Report Telephone Center 1993 CY+2 2001 500.05 Customer Service - Customer Correspondence 1993 CY+2 2001 500.05 Customer Complaint - William Halus 1993 CY+2/5 2001 500.05 Claim(s) Against the City 1993 T+5Y 2001 500.05 Customer Complaint Correspondence 1993 CY+2/5 2001 500.05 Customer Service Information System Project - Vendor Eval. - 1993 L+4 2001 Micon 500.10 Minolta - Mini Car System File 1989 CY+2 2001 ..... 500.10 Furniture, Equipment, Supplies (Working File - Strategic Planning 1992 CY+2 2001 Analyst) 500.10 City Hall West Move Correspondence (Working File- Strategic 1992 CY+2 2001 Planning Analyst) 500.10 Telephone Directou Changes 1993 CY+2 2001 500.10 Equipment, Supplies & Services 1993 CY+3 2001 ~$00~i~~ ~:~EMERG~eiE8 : :. O:~Oi ~ ~ ~ :::::::::::::::::::::::::::::: .................... ~:~::~;:;:;:;:;:~:~;~ ~ .... , ..... :::::: ...... :::::::: : : . .... : ~.:~ ~; ;~ ~ ~ ~; :: ~ ~ : ~ :: : ~ ~ ~ ~ ~ ~:~::~::~::~::~::~:: ~::;~:~ .............. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 500.15 Contingency Plan - Duplicate Copy (Assistant General Manager 1989 & CY+2/5 2001 Water Services) 1993 500.15 Incident Command System Used in the Emergency Operations 1990 CY+5/5 2001 Center 500.15 Electric Outage - Metallic Balloon Repo~ 1993 CY+2/5 2001 500.15 Customer Service - Call Back Response Time 1993 CY+2/1 2001 :.~:-~:-;~?~::.:?~:5:/.:.~:5~555~:: ~ ~::]i]:: :. ;; } .... .: : ; ;;: ~ ~ :; ~ ;;;;~;~;;q~;~;; ;:.;::::; ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 500.25 City ~11 West Furniture RFP Bids (Working File- Strategic 1992 CY+2 2001 Planning Analyst) 500.65 Electrical System Forecast (Duplicate Copy) 1990 T+2/5 2001 500.65 Integrated Resource Plan (Duplicate Copy) 1991 T+2/5 2001 500.65 Electric System Forecast(Duplicate Copy) 1995 T+2/3 2001 ~ .......................... . ...................................... .... ..: ......................... : ~ ~ :: :~ ................. . ...... ~:: ~ ............... ~:~ ............... ~::::::::~ ......................... ~:~:::~[~ 500.70 Water Issues/State- Correspondence (Working File- Strategic 1993 CY+2 2001 Planning Analyst) 500.70 RPHL's (Recommended Public Health Levels)of Contaminants in 1993 CY+2 2001 Water - Co~espondence (Working File- Strategic Planning Analyst) Agency 521, Org. 0614 Exhibit A: Page 11 of 14 500.70 Drinking Water Issues - Correspondence (Working File - Strategic 1994 CY+2 2001 Planning Analyst) 500.70 Water Reclamation- Correspondence (Working File- Strategic 1994 CY+2 2001 Planning Analyst) 500.70 Bay/Delta Standards- Correspondence (Working File- Strategic 1994 CY+2 2001 Planning Analyst) 500.70 Lead in Water - Correspondence (Working File - Strategic Planning 1994 CY+2 2001 Analyst) 500.70 State Water General Info. - Correspondence (Working File - 1994 CY+2 2001 Strategic Planning Analyst) 500.70 Clean Water Reauthorization Act - Correspondence (Working File- 1994 CY+2 2001 Strategic Planning Analyst) 500.70 Clean Water Reauthorization Background - Correspondence 1994 CY+2 2001 (Working File- Strategic Planning Analyst) 500.70 Safe Drinking Water Reauthorization Act - Correspondence 1994 CY+2 2001 (Working File- Strategic Planning Analyst) 500.70 ESA (Working File- Strategic Planning Analyst) 1994 CY+2 2001 500.70 Arsenic (Work~g File- Strategic Planning Analyst) 1994 CY+2 2001 500.70 Radon - Correspondence (Working File - Strategic Planning 1994 CY+2 2001 Analyst) 500.61 Telecommunications Task Force -Correspondence (Duplicate 1994 CY+2 2001 Copies) (Work~g File- Strategic Planning Analyst) 500.61 Cable Splicing Class - Notebook (Telecommunications Project 1998 CY+2 2001 Coordinator) 600.00 MWD-Monthly Water Use By Member Agency 1991/92 CY+2 2001 600.00 Water Maintenance Plan(EMA- Excellence in Managed 1996 CY+2 2001 Automation) Research Materials obtained from Outside Organizations (Po~land/Seattle/St. Louis/Santa Margarita/Palm Beach/Colorado Springs) 600.00 Sacramento Municipal Utility Business General Managers 1996 CY+2 2001 Recommendation for A Competitive Strategy 600.00 American Water Works Association - Operations Manual 1997 CY+2 2001 600.05 A.P.P.A. Daily News Digest Tax Exempt Bonds- Publications 1993 CY+2 2001 (Working File- Strategic Planning Analyst) 600.05 American Public Power Association (APPA)- Annual Conference 1993 CY+2 2001 600.05 A.P.P.A. Benchmarking For Electric Utilities - Repo~ of A.P.P.A. 1994 CY+2 2001 Benchmarking Taskforce 600.05 A.P.P.A.- Power Supply Primer- A Basic Guide to Help Public 1994 CY+2 2001 Power Systems Recognize, Evaluate & Take Advantage of the Power Supply Options Agency 521, Org. 0614 Exhibit A: Page 12 of 14 !~!~::~!~:... . ~:*:. ~ ........ ! i!::!:. :: :: :. : i ~!i!i!i:: ~i::~. :!!!i!iii!!!i!:.:.:.i!!iiiiii ili::i:~!::iiiiiiii::i::iiiii::i:: ii ~i :;i::.ii ii iii i:: i::ii:: i:: ::il :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 600.05 A.P.P.A.- Daily News Digest (Working File- Strategic Planning 1994 CY+2 2001 Analyst) 600.05 A.P.P.A. Selected Financial and Operating Ratios of Public Power 1996 CY+2 2001 Systems 600.05 Utilities General Manager- American Public Power Association 1997 CY+3 2001 Winter Meeting File ~~:::':::::::::i ii:-i ·: : ~ :::::::::::::::::::::::::::::::::: 600.20 California Municipal Utilities Association (CMUA)- Meetings 1992 CY+2 2001 600.20 California Municipal Utilities Association (CMUA)- 1993 CY+2 2001 Correspondence 600.20 California Municipal Utilities Association (CMUA)- Affirmative 1993 CY+2 2001 Action Survey 600.20 California Municipal Utilities Association (CMUA)- Dra~ of 1993 CY+2 2001 FARE Cai Agreement 600.20 California Municipal Utilities Association (CMUA)- Auditors 1993 A+2/4 2001 Report 600.20 California Municipal Utilities Association (CMUA)- Board of 1993 CY+2 2001 Governor's - Meetings 600.20 California Municipal Utilities Association (CMUA)- Membership 1994/95 CY+2 2001 Directory 600.20 RTG's-Regional Transmission Group-CMUA Newsleaer 1994 CY+2 2001 (Working File- Strategic Planning Analyst) 600.20 CMUA (Califomia Municipal Utilities Association) Membership 1994 CY+2 2001 Directory 600.20 CMUA (California Municipal Utilities Association) Membership 1995 CY+2 2001 Directory ............ ~ .............. ~:~:~: :::;.:;: ...................................... ~f& ........ 2: ~: ~ ~::2 ~, ~ !~!~!: i!~i~i~ii ~,:, :, ~:~:: ~ .~i~!~!;!!~y~!~i~i! ~i~;3 ............ ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 600.40 Los Angeles Depa~ment of Water & Power (LAD~) - 1993 CY+2 2001 Transportation Electrification Workshop ;:: ......................... : ........ : ::::. ........ , [ ........................................ ~ .............. 600.45 MWD- Interest Earnings SB 663 -Correspondence (Working File 1994 CY+2 2001 - Strategic Planning Analyst) '600.45 MWD Legislation Update -Co~espondence (Working File - 1994 CY+2 2001 Strategic Planning Analyst) 600.45 American Water Works Association (AWWA) - Opflow Publication 1993 CY+2 2001 600.45 Metropolitan Water District (M~) - Publications 1993 CY+2 2001 ~00~$;~ ORGAN ............. :::::: .......... : ......... :::;;;;;; :;:. :: ...... ::::::::::::::::::::::::::: ........... :::::::::::::::::::::::::::::::., :': ::.:;:::::;::::::::: ......... :::;.:::::::; : ~ ~ .:: ::::::::::::::::::::::::::::::::: ;;~; ............................... ~::~:::~::~:.~;~; ¢;~;~;~%;;~;;:.; ..................................... ;:. .... 600.55 Fuel Cell Commercialization Group- Board of Directors Meetings 1993 CY+2 2001 ~.60~ CONSUMER '~DERATi~N OF~ ~ME~~ ;< .................... ::::::::::::::::::::: :, . : : :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 600.60 Consumer Federation of America- Policy Resolutions 1993 L+3 2001 Agency 521, Org. 0614 Exhibit A: Page 13 of 14 700.05 Council Agenda Reports (Back-Up Copy) 1999 CY 2001 700.05 Contract Signature Routing Form From City Clerks Office (Copies) 1998/99 CY 2001 700.10 Anaheim Public Utilities Department Opinion & Attitude Study 1988 CY+2/5 2001 Sample-Liebermen West 700.10 Anaheim Public Utilities Employee Survey- The Marketing 1988 CY+2/5 2001 Consortium 700.10 Anaheim Public Utilities Department- An Update of Customers, 1988 CY+2/5 2001 Knowledge, Attitudes and Behavior Toward Water & Electric Services 700.10 E.Del Smith Invoice Notebook 1991 CY+2 2001 700.10 City Council Packets 1992 CY+2/3 2001 700.1"0 Michael J. Arnold Invoice Notebook 1992/94 CY+2 2001 700.10 Competitiveness File - Correspondence (Working File - Strategic 1993 CY+2 2001 Planning Analyst} 700.10 Department Orders - Notebook (Duplicate) 1996 CY+2 2001 700.15 Budget Presentation- PUB FY 1990/91 CY+5 2001 700.15 Utilities General Manger - Public Utilities Board Tour Notebook 1995 CY+2 2001 700.15 Utilities General Manager- Public Utilities Board Follow- Up File 1994 CY+2 2001 700.15 Utilities General Manager - Public Utilities Board Follow - Up 1992/93 CY+2 2001 Memorandum File 700.15 Utilities General Manager- Public Utilities Board Meeting 1994/95 CY+2 2001 Information List ~00~~, i~GUL~i~~ i ~ ::.~ i ~~ ................ ::::::: .................... : ...................................................... ~ : : : . ~ ~ ~ : : .~ ~::.~ :~ :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 900.00 California Energy Commission Transmission System Right Away 1991 CY+2 2001 Planning for the 1990's & Beyond 900.00 An Economic Evaluation of Alternative Interstate Pipeline Projects 1989 CY+2 2001 to Serve California- California Energy Commission 900.00 Handbook of Evaluation of Utility DSM Programs for The United 1991 CY+2 2001 States Department of Energy 900.00 Meeting w/Senator Hurtt-Business Retention (Working File- 1993 CY+2 2001 Strategic Planning Analyst) 900.00 National Energy Policy Act - Correspondence (Working File - ! 992 CY+2 2001 Strategic Planning Analyst) 900.00 HR 4126 Miller - Correspondence (Working File - Strategic 1993 CY+2 2001 Planning Analyst) 900.00 Legislation- Copies of Correspondence (Working File- Strategic 1993 CY+2 2001 Planning Analyst) 900.00 Delta Smelt U.S. Fish & Game Correspondence (Working File- 1994 CY+2 2001 Strategic Planning Analyst) 900.00 SWRCB (State Water Resources Control Board)- M.J. Forster 1994 CY+2 2001 Confirmation Correspondence (Working File- Strategic Planning Analyst) 900.00 Water Transfer Legislation/Info. - Correspondence (Working File - 1993 CY+2 2001 Strategic Planning Analyst) 900.00 Legislation Misc. (Working File- Strategic Planning Analyst) 1994 CY+2 2001 900.00 Global Climate Change - Correspondence/Publications (Working 1994 CY+2 2001 File- Strategic Planning Analyst) 900.00 Colorado Critical Habitat- Correspondence/Publications (Working 1994 CY+2 2001 File- Strategic Planning Analyst) Agency 521, Org. 0614 Exhibit A: Page 14 of 14 900.00 Electro Magnetic Field- Correspondence (Working File- Strategic 1994 CY+2 2001 Planning Analyst) 900.05 CPUC/CEC Merger - Correspondence (Working File - Strategic 1993 CY+2 2001 Planning Analyst) The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Utilities Administration Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. Lori J. Pastucha Administrative and Safety Manager Concur, Marcie L. Edwards Public Utilities General Manager Agency 521, Org. 0622 Exhibit A: Page 1 of 4 EXHIBIT A: Boxes Eligible for Destruction- Electrical Engineering File Reft: File Name Date Ret. Dest. 100.05 Electrical Engineering Work Plan 1989 CY+2 2001 100.05 Electrical Engineering Fellowship Program ! 993 CY+2 2001 100.05 Management Job Analysis Questionnaire 1989/96 CY+2 2001 100.05 Maintenance Plan Water/Electrical 1987/88 CY+2 2001 100.05 Study-Ralph Anderson - Salary 1989 CY+2/5 2001 100.10 Federal Labor Standards Act 1986 CY+2 200 ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~ilili ::::.:'::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .............. :::7:::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 100.15 Electrical Engineering Support Services/Resume 1990 CY+2 2001 100.15 Flexible Work Schedule 1986/95 CY+3 2001 100.15 Organizational Changes 1994/96 CY+2 2001 100.15 Position Description Questionnaire 1990 CY+3 2001 100.20 Administrative Processes - Hiring, Promotion, Exiting 1993/94 CY+3 2001 100.20 Affirmative Action Plan 1991 CY+2 2001 100.20 AFRAM - Security Request Forms 1993/94 CY+2 2001 100.20 Annual Progress Report 1996 CY+2 2001 100.20 Armenian Internship Program 1993 CY+2 2001 100.20 Auto CAD Training - Coast Community College 1990 CY+5 2001 100.20 Check-in/out - Audio Visual Equipment 1987 CY+2 2001 100.20 CHW-Key Card Authorization - Copies 1993/96 CY+2 2001 100.20 Civic Center Access 1985 CY+2 2001 100.20 Commendation to the Field & Operations Personnel 1993 CY+2 2001 100.20 Critical Thinking Training 1995 CY+2 2001 100.20 Designers Salary 1983/90 CY+2/5 2001 100.20 Electrical Engineering Associates- Invoices for Personnel 1992-95 CY4-2 2001 100.20 Electrical Engineering-Job Specification Info. 1988/95 CY+3 2001 100.20 Electrical Engineering- Work Schedule 1986/96 CV+2 2001 100.20 Electrical System - Internal Pay/Experience Inequity ! 990 CY+2 2001 100.20 Electrical Engineering- Job Specification Info. 1988/95 CY+3 2001 100.20 Electrical Engineering- Work Schedule 1986/96 CV+2 2001 100.20 Electrical System - Internal Pay/Experience Inequity 1990 CY+2 2001 100.20 Employee Authorization- Spec. Inspector for Pre-stressed Tank 1990 CY+2 2001 Agency 521, Org. 0622 Exhibit A: Page 2 of 4 100.20 Employee Communications - Security Guard Page 1983 CY+2 2001 100.20 Employee Communications - User Satisfaction Survey for Utility 1990 CY+2 2001 100.20 Employee Communications - PERS 1990 CY+2 2001 100.20 Employee Involvement Program 1988/94 CY+2 2001 100.20 ESS - Survey of Clerical Services ! 991 CY+2/5 2001 100.20 Foreign Language Directory 1995 CY 2001 100.20 Implementation Audit EIP Idea #675 Electric Recording Charts 1990 A+2/4 2001 100.20 Job Class Spec.'s- New Position Justification Utilities Eng. Aide 1990 CY+3 2001 100.20 Payroll Check Authorization 1996 CY+2 2001 100.20 Recruitment/Interviews Electrical Engineering 1988/96 CY+2 2001 100.20 Request to Dual Fill A Position 1992 CY+2 2001 100.20 Request for Temporary Employees 1997/98 CY+2 2001 100.20 Resumes - Electrical Engineers 1994 CY+2 2001 100.20 Salary Survey - External Organizations 1982/85 CY+2 2001 100.20 Signature Authorization Account 1992/96 CY+2 2001 100.20 Status of Authorized Positions 1990 CY+2 2001 100.20 Support Services Needs 1992 CY+2 2001 100.20 Survey of Drafting Section 1990 CY+2 2001 100.20 Team Building Task Force 1992 CY+2 2001 100.20 Temporary Personnel/Contract Memorandums 1995 CY+2 2001 100.20 Timesheets A-C 1995/96 CY+3 2001 100.20 Timesheets G-H 1995/96 CY+3 2001 100.20 Timesheets T 1995/96 CY+3 2001 100.20 Timesheets V-W 1995/96 CY+3 2001 100.20 Timesheets A-W 1995 CY+3 2001 100.20 Tilnesheets 1996 CY+3 2001 100.20 Timesheets R 1995/96 CY+3 2001 100.20 Timesheets S 1995/96 CY+3 2001 100.20 Timesheets K-L 1995/96 CY+3 2001 100.20 Timesheets M-N 1995/96 CY+3 2001 100.20 Timesheets O-P 1995/96 CY+3 2001 100.20 Training - COA Job Training - Partnership Act 1993/96 CY+5 2001 ~5~E~ ................. E~5~La;S~5;EqE5 ........ ' ...... ~ ........................................ ........................................ : .......................... :::~::::::::: 100.25 Anaheim City Council/Anaheim Redevelopment & Housing 1993 CY+2 2001 100.25 Anaheim - Planning Commission Agenda/Preliminary Plan Review 1993 CY+2 2001 100.25 Anaheim - Planning Commission Meeting Minutes 1993 CY+2 2001 100.25 Business Forum Meeting 1995 CY-t-2 2001 100.25 Communication Workshop Results 1993 CY+2 2001 100.25 Department Staff 1990 CY+2 2001 100.25 GIS Subcommittee 1989 CY+2 2001 100.25 Meeting - Key Accounts Management Program 1995/96 CY+2 2001 100.25 Meeting- Dept. Staff- High Priority Issues w/in Electrical Eng. 1990 CY+2 2001 100.25 Steering Committee - Database ! 990 CY+2 2001 Agency 521, Org. 0622 Exhibit A: Page 3 of 4 100.30 Agenda Regular Meeting of Anaheim Planning Commission 1994 CY+2 2001 100.30 Annual Budget- City of Anaheim 1993/94 CY+2 2001 100.30 Annual Budget - City of Anaheim 1994/95 CY+2 2001 100.30 Annual Budget- City of Anaheim 1995/96 CY+2 2001 100.30 Annual Budget - City of Anaheim 1995/96 CY+2 2001 100.30 Contract Administration & Engineering Services 1992/93 CY+2 2001 100.30 Electrical - Fiscal Year Accomplishments 1990 CY+2 2001 100.30 Electrical Monthly Distribution Statistical Report 1986/87 CY+2 2001 100.30 Electrical Engineering Distribution Statistical Report 1981-84 CY+2 2001 100.30 Report Joint Work Sessions on Undergrounding Facilities 1990 CY+2 2001 100.30 Agenda Regular Meeting of Anaheim Planning Commission 1994 CY+2 2001 100.30 Annual Budget- City of Anaheim 1993/94 CY+2 2001 100.30 Annual Budget - City of Anaheim 1994/95 CY+2 2001 100.30 Annual Budget- City of Anaheim 1995/96 CY+2 2001 100.30 Annual Budget - City of Anaheim ! 995/96 CY+2 2001 100.30 Contract Administration & Engineering Services 1992/93 CY+2 2001 100.30 Electrical - Fiscal Year Accomplishments 1990 CY+2 2001 100.30 Electrical Monthly Distribution Statistical Report 1986/87 CY+2 2001 100.30 Electrical Engineering Distribution Statistical Report 1981-84 CY+2 2001 100.30 Report Joint Work Sessions on Undergrounding Facilities 1990 CY+2 2001 i:::;!'? !':':'!?!'~ !'!':':':<: .................... !<': >:'i Fi'['i ii:: :: i:::: Fi ........................ ::::::::::::::::::::::::::: ............... ! ................. : :: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 300.45 Electrical Engineering Daily Attendance Report 1993 CY+3 2001 300.45 Employee Time Report Summary - Control Center 0622 1993 CY+3 2001 300.45 Electrical Engineering Control Center Report 0622 910/915/925 1993 CY+3 2001 300.45 Engineering Support Services Control Center 935/936/937 1990 CY+3 2001 300.45 Part -Time Employees Hour Reports MPS960 1994 CY+3 2001 300.45 Payroll Distribution By Agency Org3 521/0622 1995 CY+3 2001 300.45 Electrical Engineering Control Center Reports 910/915/925 1992 CY+3 2001 300.45 Electrical Engineering Control Center Reports 935/936/937 1992 CY+3 2001 300.45 Electrical Engineering Control Center Reports 935/936/937 1991 CY+3 2001 300.45 Electrical Engineering Control Center Reports 935/936/937 1991 CY+3 2001 300.45 GLA 245-255 Control Center Payroll Report 1991 CY+3 2001 300.45 Engineering Support Services Control Center 935/936/937 1992 CY+3 2001 300.45 Program RAP by Object 1991 CY+3 2001 300.45 Control Center RAP by Program 1990 CY+3 2001 300.45 Electrical Engineering Control Center Reports 245-255 1990 CY+3 2001 300.45 Employee Time Report Summary - Control Center 86 1991 CY+3 2001 300.45 Control Center RAP by Major Category 1991 CY+3 2001 300.45 Daily Attendance Report 1991 CY+3 2001 300.45 Electrical Engineering Control Center Reports 910/915/925 1991 CY+3 2001 300.45 Daily Attendance Report 1992/93 CY+3 2001 Agency 521, Org. 0622 Exhibit A: Page 4 of 5 300.45 AFRAM General Ledger Report 1993 CY+3 2001 300.45 Control Center RAP by Object 1993 CY+3 2001 300.45 Employee Payroll Information 199 ! CY+3 2001 300.45 Control Center RAP by Object 1992 CY+3 2001 300.45 Control Center RAP by Object 1992 CY+3 2001 300.45 Control Center RAP by Object 1991/92 CY+3 2001 300.45 0622 Employee Time Report Summary 1996 CY+3 2001 300.45 0622 Employee Time Report Summary July -Dec. 1996 1996 CY+3 2001 300.45 MPS 440A/MPS 935/MPS 960 1997 CY+3 2001 300.45 Bi-Weekly Priority Reports 910/915/925 t997 CY+3 2001 300.45 Employee Time Report Summary 1997 CY+3 2001 300.45 Bi-Weekly Priority Reports 910/915/925 1997 CY+3 2001 300.45 Employee Time Report Summary 1997 CY+3 2001 300.45 Bi-Weekly Priority Reports 910/915/925 1997 CY+3 2001 ~i00~i0 ~,EQUIP~E~~~PLiE~SE ~ES ~ ~~R ii~ 500.10 AT&T Phone Charges 1995/96 CY+3 2001 500.10 Xerox Invoices 1995/96 CY+3 2001 500.10 Lanier Copier/P.O. & Invoices 1995/96 CY+2/3 2001 500.10 Request for Delivery 1995/96 CY+2 2001 500.10 Reprographics - Blanket P.O./Invoices ! 997/96 CY+3 2001 500.10 General Services Group Invoices 1996/97 CY+3 2001 500.10 Collections Official Receipt 1998 CY+2 2001 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Electrical Engineering Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. ~~ '~~_~ctric al E~ne e~ing i Manager Concur, Kenneth Noller- Assistant General Manager Electric Services Agency 521, Org. 0621 Exhibit A: Page 1 of 2 EXHIBIT A: Boxes Eligible for Destruction - CUSTOMER SERVICE Location: Master Files (MFI)- Off-site Storage, Long Beach CA Box it- File Name Date Ret. Dest. 1991/1992- Customer Service Payment Cards On/OFF C-588 to Customer Service - Payment Cards (33 Boxes) 12/1991 to CY+2/2 2001 C- 621 5/1992 1993/1994- Customer Service Payment Cards 94-208 to Customer Service - Payment Cards (50 Boxes) 10/1993 to CY+2/2 2001 94-258 3/1994 94-294 to Customer Service - Payment Cards (27 Boxes) 3/1994 to CY+2/2 2001 94-321 5/1994 94-341 to Customer Service - Payment Cards (22 Boxes) 5/1994 to CY+2/2 2001 94-363 7/1994 94-369 to Custotner Service - Payment Cards (22 Boxes) 8/1994 to CY+2/2 2001 94-391 9/1994 95-136 to Customer Service - Payment Cards (21 Boxes) 10/1994 to CY+2/2 2001 95-157 11/1994 95-193 to Customer Service - Payment Cards (18 Boxes) 12/1994 to CY+2/2 2001 95-211 1/1995 1995/96- Customer Service Payment Cards On/OFF 95-244 to Customer Service - Payment Cards (19 Boxes) 2/1995 to CY+2/2 2001 95-263 4/1995 95-418 to Custolner Service - Payment Cards (40 Boxes) 4/1995 to CY+2/2 2001 95-458 7/1995 96-276 to Customer Service - Payment Cards (41 Boxes) 2/1996 to CY+2/2 2001 96-317 5/1996 96-318 to Customer Service- Payment Cards (32 Boxes) 4/1996 to CY+2/2 2001 96-350 6/1996 96-472 to Customer §erviee - Payment Cards (2 Boxes) 7/1996 to CY+2/2 2001 96-473 8/1996 96-487 to Custolner Service - Payment Cards (2 Boxes) 8/1996 CY+2/2 2001 96-488 96-557 to Customer Service - Payment Cards (16 Boxes) 8/1995 - 9/1995 CY+2/2 2001 96-573 Customer Service - Route Maintenance Reports 3/1995 -6/1996 96-574 to Customer Service - Payment Cards (4 Boxes) 9/1995 CY+2/2 2001 96-578 96-592 to Customer Service - Payment Cards (4 Boxes) 11/1995 CY+2/2 2001 96-596 96-598 Customer Service - Payment Card (1 Box) 11/1995 CY+2/2 2001 Agency 521, Org. 0621 Exhibit A: Page 2 of 2 Box ti: File Name Date Ret. Dest. On/Off 97-046 to Customer Service - Payment Cards (34 Boxes) 1996 CY+2/2 2001 97-080 1996/97- Customer Service Payment Cards 97-083 to Customer Service - Payment Cards (4 Boxes) 1996 CY+2/2 2001 97-087 97-099 Customer Service - Payment Cards (1 Box) 1996 CY+2/2 2001 97-123 Customer Service - Payment Cards (1 Box) 1996 CY+2/2 2001 97-125 to Customer Service - Payment Cards 1996 CY+2/2 2001 97-129 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Customer Service Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. Christine Spahr Customer Service Manager Concur, Mark M'~ak "~ ~-~.,~-'~ Assistant General Manager Fi{t~ce & Administration Agency 521, Org. 0624 Exhibit A: Page 1 of 2 EXHIBIT A: Boxes Eligible for Destruction - Electric Systems File Ref. File Name Date Ret Dest. On/Off 100 Admin File Procedures Development Specialist- 1976 - 1995 CY+2 12/31/00 (PC Installations, Training Notes & Materials, Vehicle Info, Environmental Services Correspondence, Street Light Info)(copies) 100 Burns & McDonnell Communications Study for 1989 CY+2 12/31/00 City of Anaheim PUB Preliminary Report (copy) 100 DE&S Reliability Study (copy) 1997 CY+2 12/31/00 100 Management Memo Files 1990-1997 CY+3 12/31/00 100 Overtime Reduction Plan (copies) 1995 CY+2 12/31/00 100.10 Grievances (copies) 1985-1998 CY+2 12/31/00 100.20 Call-out (including Refusals list) 1997 CY+3 12/31/00 100.20 Employee SICK/VAC/MISC LVRequests 1997 CY+3 12/31/00 100.20 Management Stand-by memos 1997 CY+3 12/31/00 100.20 MPF 100C - Employee Time Report 1997 CY+3 12/31/00 100.20 MPF100D - Employee Time Report Summary 1997 CY+3 12/31/00 100.20 MPS910 - Employee Statistics by Agency/ORG 1997 CY+3 12/31/00 100.20 MPS915 - Employee YTD Earnings & 1997 CY+3 12/31/00 Deductions 100.20 MPS925 - Payroll Register 1997 CY+3 12/31/00 100.20 MPS935 - Payroll Distribution by Agency/ORG 1997 CY+3 12/31/00 100.20 Travel Requests 1994-1998 CY+2 12/31/00 100.20 Employee Replacement Forms 1990-1992 CY+2 12/31/00 100.20 Employee Survey Results 1994 CV 12/31/00 100.20 Employee Timesheets 1997 CY+3 12/31/00 100.20 JTPA Program 1996 WC 12/31/00 100.20 Overtime Usage Audit (copies-correspondence) 1996 CY+2 12/31/00 100.20 Recruitment's 1994-1998 CY+2 12/31/00 100.20 Statistical Balance Changes - copies 1997 CY+3 12/31/00 100.20.1 Labor Relations (MOU) 1996 WC 12/31/00 100.20.1 Management Intern Qualifications and Standards 1997 CY+2 12/31/00 100.25.4 Electric T & D Supervisor's Meetings 1994 CY+6 12/31/00 100.30 Morning Report-copies 1995-1996 CY+2 12/31/00 100.40 CUEA Agreement (copy) 1995 CY+2 12/31/00 100.40 Cellular Phone Service Agreement - LA Cellular 1906 WC 12/31/00 100.55 Telephone Detail Reports 1998 CY+2 12/31/00 100.70 Cai-Osha Log 1995 CY+5 12/31/00 100.70 General Accident Reports (copies) 1997-1998 CY+2 12/31/00 100.70 Industrial Accident Reports (copies) 1985-1998 CY+2 12/31/00 100.70 Vehicle Accident Reports (copies) 1997-1998 CY+2 12/31/00 100.70 Accident Investigations 1984-1988 CY+2/10 12/31/00 100.70 Driver Daily Logs 1998 CY+2 12/31/00 100.70 Electric Safety Committee Meeting Minutes 1995-1998 CY+2 12/31/00 (copies) 100.70 Safety Information (outdated) 1980 - 1991 WC 12/31/00 100.70 Safety Inspections 1998 CY+2 12/31/00 100.70 Vehicle Inspections 1998 CY+2 12/31/00 100.70 Weekly Supervisor Meeting 1996-1997 CY+2 12/31/00 300.45 Petty Cash 1997-1998 CY+2 06/30/00 Agency 521, Org. 0624 Exhibit A: Page 2 of 2 File Reft File Name Date Ret Dest. On/Off 300.15.1 Budget Prep Package 1995 CY+2 6/30/00 300.40.1 Monthly Utility (electric/water) Invoices 1998 CY+2 06/30/00 300.45.1 Collection Official Receipts 1997-1998 CY+2 06/30/00 300.45.6 Audit of Right-of-Way Properties-Final Report 1995 CY+2 12/31/00 400.30 FEMA Billings 1995 CY+2/3 12/31/00 400.45 Billing Notes, Samples (copies) 1990 - 1994 CY+2 12/31/00 500 DO Log Files-copies 1995 CY+2 12/31/00 500 DOs - copies - July - Oct 1998 CY+2 12/31/00 500 DOs - copies - Nov - Dec 1998 CY+2 12/31/00 500 Electric Meter Shop Service Orders 1997 CY+3 12/31/00 500 Test Blocks 1994' CY+4 12/31/00 500.10 Invoices for materials, supplies, & services and 1985-1997 CY+3 06/30/00 PO's 500.10 Material Lists - copies 1998 CY+2 12/31/00 500.10 RFDs 1996-1998 CY+2 6/30/00 500.15 Contingency Plan (copies) 1986- 1995 CY+2 12/31/00 500.15 Environmental Services Information (copies) 1988 CY+2 12/31/00 500.15 Map Showing Commercial Building Locations 1985 WC 12/31/00 (outdated) 500.25 Computer Inventory 1998 CY+2 12/31/00 500.35 Tree Trimming/Line Clearing 1985-1986 CY+2 12/31/00 500.35 Tree Trimming/Line Clearing - Customer 1998 CY+2 12/31/00 Correspondence 500.45 Electrical Safety Orders - Title 8 (outdated) 1983 WC 12/31/00 500.45 General Safety Order 95 (outdated) 1990 WC 12/31/00 500.60 Convention Center - Photovoltaic Project 1995 L+5 12/31/00 500.65 Interruption Reports (copies) 1994-1998 CY+2 12/31/00 700.10 Procedure for outdated PCB database 1986- 1988 CY+2 12/31/00 700.15 City Council Staff Reports - copies 1998 CY+2 12/31/00 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the Electric Systems Division records. There are no extraordinary events such as litigati, them to be removed from the destruction cycle. right Electric Systems Manager Kenneth S. Noller Assistant General Manager, Electric Services Agency 521, Org. 0614 Exhibit A: Page 1 of 2 EXHIBIT A' Eligible for Destruction - Integrated Resources File Reft: File Name Date Ret. Dest. Darwin Hall Working Papers 1992 CY+2 2001 ELFIN DWP - Computer Printout 1994 CY+2 2001 Weather Data Computer Printout 1992 CY+2 2001 Residential Consumption Survey 1991 CY+2/5 2001 Residential Consumption Survey 1992 CY+2/5 2001 Residential Consumption Survey Notebooks (1 Box) 1992 CY+2/5 2001 Residential Survey Working Files 1992 CY+2/5 2001 Water Conservation Committee Notebooks 1991 CY+2 2001 Water Conservation Committee Notebooks 1992 CY+2 2001 Special Condition Resources Working Notebook 1991 CY+2 2001 Residential Consumption Survey-Industrial Survey Working 1994 CY+2/5 2001 File City of Anaheim Chart of Accounts 1983 CY+2 2001 Draft Final ER 1994 - Notebook 1994 CY+2 2001 Economic Report of President 1995 CY+2 2001 Electric Report Demand Forms 1996 CY 2001 Rate Change Comparison - Transmission Service Agreement 1995 CY+2/5 2001 Commercial Energy Survey- Working File 1986 CY+2/5 2001 Integrated Resource Plan Working File 1994 CY+2/5 2001 Temperature Data - Working File 1991 CY+2 2001 Special Analysis Electric Peaks/Forecast-Working File 1992 CY+2 2001 Commercial Industrial Survey - Working File 1986 CY+2 2001 Disney EIR - Working File 1991 CY+2 2001 Cypress Canyon Planned Community Fiscal Impact Analysis 1991 CY+2 2001 Energy Market Report Publications Notebooks (Duplicate 2000 CY 2001 Distribution Copies) Gas Energy Market Report Publications -Notebook 2000 CY 2001 Reshaping the Electric Industry 1996 CY+2 2001 Water - Know Your System 1985 CY+2 2001 WSCC Summary of Estimated Loads & Resources 1994 CY+2 2001 SC?PA 20 Year Load & Resource Forecast 1992 CY+5 2001 Environmental Crash Course 1992 CY+2 2001 NE Area Specific Plan by Anaheim Redevelopment Agency 1995 CY+2 2001 Groundwater Hydrology Answer Book 1994 CY+2 2001 Groundwater Treatment Technology Seminar 1989 CY+2 2001 Bear Butte Pumped Storage Project Presentation 1995 CY+5 2001 Environmental Regulations 1990 CY+2 2001 California Well Standards 1990 CY+2 2001 Catalog of Activities & Info. Re: Groundwater in CA 1990/92 CY+2 2001 Environmental Law Handbook 1990 CY+2 2001 Agency 521, Org. 0614 Exhibit A: Page 2of 2 Subsurface Transport of Leaking Underground Storage Tank 1990 CY+2 2001 Fluids - Publication Hazmat Medical Practices - Publication 1990 CY+2 2001 Toxic Substances & Hazardous Waste- Publication 1992 CY+2 2001 Hazardous Materials Response for First Responders- 1987 CY+2 2001 Publication The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Integrated Resources Division records. There are no extraordinary events such as litigation to cause them to be removed from th destruction cycle. Integrated tgesources Manager Concur, / Kenneth S. Noller Assistant General Manager Electric Services Agency 521, Org. 0322 Exhibit A: Page 1 of 4 EXHIBIT A: Boxes Eligible for Destruction- WATER ENGINEERING File Ref. # Subject Heading/File Name Year Ret. Dest. 100.00 Employee Timesheets - Water Engineering 1997/98 CY+3 2001 100.00 Employee Timesheets - Water Engineering 1998 CY+3 2001 100.00 Employee Time Report 1998 CY+3 2001 100.00 Employee Time Report - Bi-Weekly Timesheet Reports 1997 CY+3 2001 100.00 Employee Time Report- Bi-Weekly Timesheet Reports 1998 CY+3 2001 100.00 Employee - Bi-Weekly Priority Report M925 1997/98 CY+3 2001 100.00 Employee Statistics 910 ! 997/98 CY+3 2001 100.00 Employee Statistics 910 1997/98 CY+3 2001 100.00 Employee Time Summary MPF 100B/MPF100C/MPF 100D 1998 CY+3 2001 100.00 Payroll Distribution 935 1996/97 CY+3 2001 100.15 Elected Officials Representing COA 1993 CY+2 2001 100.15 Organizational Structure Water Division 1994/96 CV+2 2001 100.15 Standby Management 1997 CY+2 2001 100.20 Assistant General Manager Water Services -Working Files 1992-96 CY+2 2001 100.20 AUHSD- JTPA Summer Youth Program 1996 CY+2 2001 100.20 Authority to Approve Employee Time Report Summary 1996 CY+2 2001 100.20 Callout 1996/99 CY+2 2001 100.20 Callout Correspondence 1993 CY+2 2001 100.20 Training Correspondence 1996 CY+2 2001 100.20 Work Order Status FY 1992/93 CY+2 2001 100.20 Admin. Processes Hiring, Promotion & Exiting 1995/96 CY+2 2001 100.20 Call-out 1991 CV+3 2001 100.20 Data Processing Procedure 1993 CY+2 2001 100.20 Summer Experience 1996 CY+2 2001 100.20 Temporary Help Services 1995/98 CY+2 2001 100.20 Training - HRD 1996 CY+2 2001 100.20 Work Schedules - Compressed Work Week 1997 CY+3 2001 100.20 New Affirmative Action Plan 1005 CV,2 2001 100.30 City Statistics 1993 CY+2 2001 100.30 City of Anaheim - Public Utilities Annual Report 1993 CV 2001 100.30 City of Anaheim - Public Utilities Annual Report 1994 CV 2001 100.30 City of Anaheim - Comprehensive Annual Report 1992/93 CV 2001 100.30 Annual Progress Report 1994 CY+2 2001 Agency 521, Org. 0322 Exhibit A: Page 2 of 4 100.35 Travel -AWWA 1994 CY+2 2001 100.35 Travel - Walnut Creek 1995 CY+2 2001 100.35 Travel- AWWA 1996 CY+2 2001 100.35 AWWA Fall Conference 1993 CY+2 2001 100.35 AWWA Fall Conference 1993 CY+2 2001 100.35 AWWA Annual Conference 1993 CY+2 2001 100.35 Itinerary 1994 CY+2 2001 100.35 Report on Seminars 1994 CY+2 2001 100.35 Travel & Meeting Expense Allowances 1994 CY+2 2001 100.35 Travel- AWWA - Burlingame 1993 CY+2 2001 100.35 Travel- AWWA - Oakland 1992 CY+2 2001 100.35 Travel Correspondence 1993/97 CY+2 2001 100.35 Travel- Seattle Washington 1996 CY+2 2001 kss ~ S~5 ;;5; :;;;;Y~5~5;5~5 ;5 ;~;~;;;s~y;Sk~;;;5;;~ ;;;5;; ;~;; .; ....... ; .................. ~ ............. ..: ........ (: ..................... ::: .................................... i .................................... " : ; ;55~;;;;5;' :::::::::::::::::::::::::::::::::::::::::::::::::::::;; 5;;;;5;SYSSS;;SSS~;;qS;~q;[i;5[~5;~;;i;;i;;;;ii;' ~SS;;;::rr:::=:rx~::::;y=;r;:::r=:: ......... ;::, ...... ]:x: ........ :::::::::::::::::::::::::::::::::::::::::::::::::::::::: 100.55 Telephone Message Books 1991-92 CY+2 2001 100.55 Request for Time Off 1993 CY+2 2001 100.55 Request for Time Off 1994 CY+2 2001 100.55 Request for Time Off 1995 CY+2 2001 100.55 Request for Time Off 1996 CY+2 2001 100.55 Request for Time Off ! 997 CY+2 2001 100.55 Schedule Books 1993-96 CY+2 2001 100.55 Survey Monument Preservation 1997 CY+2 2001 100.55 Telephone Message Books 1993 CY+2 2001 100.55 Time Off-Requests 1993 CY+2 2001 100.55 Vacation Requests 1990-91 CY+2 2001 100.55 Vacation Requests 1991-92 CY+2 2001 100.55 Vacation Requests 1993 CY+2 2001 100.55 Water Engineering Library 1993 CY+2 2001 300.15 Accounting Transaction Form 1993/98 CY+2 2001 300.15 Accounting Transaction Form 1996/97 CY+2 2001 300.15 Budget Correspondence ! 995/97 CY+3 2001 300.15 Variance Analysis - Monthly 1001-02 CV4-2/5 2001 300.15 Variance Analysis Report 1903 CY4-2/5 2001 300.35 ACT Personnel Services 1994 CY+3 2001 300.35 Arrowhead Invoices 1993 CY+3 2001 300.35 Airtouch Cellular Invoices 1994/97 CY+3 2001 300.35 AT & T Cellular 1996 CY+3 2001 300.35 City of Anaheim Telephone Bills 1991-92 CY+2 2001 300.35 City of Anaheim Telephone Bills 1992-93 CY+2 2001 300.35 City of Anaheim Telephone Bills 1997 CY+2 2001 300.35 City of Anaheim Telephone Bills 1998 CY+2 2001 Agency 521, Org. 0322 Exhibit A: Page 3 of 4 300.35 City of Anaheim Telephone Bills 1999 CY+2 2001 300.35 Electronic Engineering Associates 1992/96 CY+3 2001 300.35 Expense Forms 1994 CY+2 2001 300.35 Expense Report Claims 1990-91 CY+2 2001 300.35 Expense Report Claims 1993/96 CY+2 2001 300.35 First Choice Services 1996 CY+3 2001 300.35 First Choice Services 1995 CY+3 2001 300.35 First Choice Services 1996 CY+3 2001 300.35 First Choice Services 1995 CY+3 2001 300.35 General Services Group ! 996 CY+3 2001 300.35 Invoice-Cai Water Purification 1993 CY+3 2001 300.35 LA Cellular 1996/98 CY+3 2001 300.35 Manpower Temporary Services 1994/96 CY+3 2001 300.35 Metrocall 1994 CY+3 2001 300.35 Minolta Copier 1999 CY+3 2001 300.35 Orange County Register 1996/97 CY+3 2001 300.35 ODDS Engineering 1996 CY+3 2001 300.35 TAD Resources International 1995 CY+3 2001 300.35 Pacific Bell Cellular 1992/96 CY+3 2001 300.35 Pacific Bell Cellular 1993 CY+3 2001 300.35 Request for Check 1993 CY+3 2001 300.35 Request for Checks 1994 CY+3 2001 300.35 Request for Checks 1995 CY+3 2001 300.35 Request for Checks 1996 CY+3 2001 300.35 Request for Checks 1988-91 CY+3 2001 300.35 Request for Checks 1991-92 CY+3 2001 300.35 Request for Checks 1997 CY+3 2001 300.35 Visser's Florist 1993/96 CY+3 2001 300.35 Voit Temporary 1995/96 CY+3 2001 300.35 Xerox - Invoices 1994/97 CY+3 2001 500.05 Customer Service Procedures 1996/97 CY+2 2001 500.05 Customer Service Fcc Brochure 1996 CY+2 2001 500.05 Mayor/City Council Hotline 1991 CY+2 2001 500.10 AFRAM Correspondence 1995/97 CY+2 2001 500.10 Blanket Purchase Orders 1996/98 CY+2 2001 500.10 Cellular Phones Correspondence 1996 CY+2 2001 500.10 C IS Terminals 1994/95 CY+2 2001 500.10 Collection Official Report (COR) 1992/96 CY+2 2001 500.10 Computer Directories 1992/96 CY+2 2001 500.10 Computer/Web 1996 CY+2 2001 500.10 Direct - Input - Dial Phones 1993 CY+2 2001 500.10 Fax Machine 1998 CY+2 2001 500.10 Fax Machine Activity Report 1997/98 CY+2 2001 500.10 Fax Machine Activity Report 1993 CY+2 2001 Agency 521, Org. 0322 Exhibit A: Page 4 of 4 500.10 Fax Machine Activity Report 1994 CY+2 2001 500.10 IBM Printer 1994 CY+2 2001 500.10 Letters of Transmittal 1992/95 CY+2 2001 500.10 Photocopy Requisitions 1993 CY+3 2001 500.10 Printing Requisition 1991-92 CY+3 2001 500.10 Printing Requisition 1990-91 CY+3 2001 500.10 Purchase Requisition 1997 CY+3 2001 500.10 Purchase Requisition 1996 CY+3 2001 "' 500.10 Purchase Requisition 1995 CY+3 2001 500.10 Purchase Requisition 1993 CY+3 2001 500.10 Photocopy Requisitions 1991 CY+3 2001 500.10 Purchase Requisition - AFRAM 1993 CY+3 2001 500.10 Purchase Requisition - AFRAM 1994 CY+3 2001 500.10 Purchase Requisition - AFRAM 1995 CY+3 2001 500.10 Purchase Requisition - AFRAM 1996 CY+3 2001 500.10 Purchase Requisition - AFRAM 1997 CY+3 2001 500.10 Purchase Requisitions 1993 CY+3 2001 500.10 Request for Delivery 1993 CY+3 2001 500.10 Request for Delivery ! 994 CY+3 2001 500.10 Request for Delivery 1995 CY+3 2001 500.10 Steenson's Business Machines (Typewriter Service) 1995 CY+3 2001 500.10 Stock Stationary Forms Drawn from Stock 1993 CY+3 2001 500.10 Stock Stationary 1992 CY+3 2001 500.10 Stock Stationary Forms Drawn from Stock 1994 CY+3 2001 500.10 TAB Products/Filing System 1996 CY+3 2001 500.10 Word Processing 1994 CY+2 2001 500.10 Word processing Log 1993 CY+2 2001 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Water Engineering Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. Ge0~e P. ~artih -~Water Engineering Division Manager Concur, Donald C. Calkins- Assistant General Manager Water Services STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) !, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2001R-120 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 15th day of May, 2001, by the following vote of the members thereof: AYES' MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly NOES' MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS' None C THE CITY OF ANAHEIM (SEAL) 1 ' . - -- . . .. . . --•, : - " :'- i i . •■...... _ ( „,-w' •., 1 , , ‘ ... ' .,,,,.. , ...... - 11}} : ,.. . . , . ... • , ., . . , ..... . _ _ . , ... , • 1 On; nterprises --- gill Inc. - Inc . ..... . .... . ,- --, \,,:: - . - ;"7 -- - - - - - - - - - - - --..-..--;929 €.1outii:Street- ...AnaheltniShfornia 92805 --------t'—'-- - il+N. ( . 1: _ '------ -• - - • - , - (714J635-2181 ;•• - FAX (714,635-0138 . , „..,.,;.,... .., )7, , _, ( FL. .. _ .. . &:--, • I * . _ . _ i•,' N- - ..... .-----.1HIS IS TO CER11FY THAT ALL RECORDS AND MATERIALS RECEIVED FROM C i .• • : --_ -__ - ..r ! i - • • . • . • - . .., _ _ .. — • Y 2; -:- ( • 7.,.. • . - . ,.„ , __ • /--,„ 1 - . — --- ------ ASia2._ tL-c c -,... c C x ' ,k, 7.... ......_ . • .. . 8 : . C.7 - — — ""'” e: 13 .71.7.7;:7..HavillrirOinidetely Destroyed. It is Certified That during the , _ ' , r,.. - ,.. -.... process theff eel:eds - lucre not &misty* Handled, Tanipered WM, 'nor Read By C c ar. E ' _ I - - - • - ._ , _ . ... . _.... _ ,.. . -- . DALTON ENTERF'RJSES MIC . , it....1, p . i 411= ■ — 1■ = i t „ =4' • -• : i I ge• D . r=11= 8 ate 10 t• 01 BY -411-71111L------ 10.1.7trr. .','S — , ..r...- t 1 _ ...,..... 11=11 . - 0'. .„ „ \ .., , , -..„, , — .,.. ,,,,,or .`• „ -- . .." N ' 44' .,, . , os. .' \ •,... .,' k.., e ." 1 4, ...' • _ • ) ....1.,=,- 100% RECYCLED PAPER . :6;i*.t ..-.• , ,', 14.4.,: ...". .te,... ' ,,,' ,r,•• . • -. :.. .;:t• 4 . , . -,...- . ,. . alte:r. ,. ■ .11.1