2001-124RESOLUTION NO. 2001R-124
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Finance Director of the City of Anaheim are more
than two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no
needed or required; and
longer
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the described records
in Exhibit "A" of the City of Anaheim be, and is hereby,
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 5th day of June,
2001.
' ~~
~ITY OF ANAHEIM
PRO TEM
ATTEST:
CI~OFT~H~NAHEIM
APPROVED:
CITY ATTORNEY OF THE CITY OF ANAHEIM
40342.1
l1855.1\EEGAN\May 29, 2001
Exhibit A
Record Series
Destruction of Records - Finance Department
Ret Code Years to Destroy
Prom #1157 (Purchasing)
Bids A+6Y
Blank~ Orders A+4Y
Correspondence CY+2Y
Correspondence PERS Policy CY+4Y
Open Orders A+4Y
Open Ord~s RFD's A+4Y
Pt~chase Orders A+4Y
Specifications CY+4Y
Staff Reports to Council A+3Y
Verbal Orders A+3Y
Program # 8258 (Reprographics)
Monthly Charge Reports
Printing Requisitions
July 1, 1994throughMay 31, 1995
July 1, 1994 through June 30, 1995
July 1, 1995 through May 31, 1995
July 1, 1994 through June 30, 1995
July 1, 1994 through June 30, 1995
July 1, 1994 through June 30, 1995
July 1, 1994 through June 30, 1995
July 1, 1994 through June 30, 1995
July 1, 1995 through June 30, 1996
July 1, 1995 through June 30, 1996
A+3Y
CY+3Y
July 1, 1994 through June 30, 1995
July 1, 1994 through June 30, 1995
Program # 1157 & 8258 (Purchasing and Reprogranhics)
Material drown flora Stock Forms
Miscellaneous Correspondence
Purchasing/Printing Requisitions
Staff Reports to City Council
Telephone Usage Reports
CY+2Y
CY+2Y
CY+2Y
CY+2Y
CY+2Y
January through December 1997
January through December 1997
January through December 1997
January through December 1997
January through December 1997
The above records are no longer needed in the normal course of business and timing of destruction is in accordance
with the adopted retention schedule for the Finance Department, and there ere no extraordinary events, such as
litigation, to cause them to be removed from the destruction cycle.
32761 CNCAffir
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2001R-124 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 5th day of June, 2001, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: Daly
(SEAL)
~OF 'THE CITY OF ANAHEIM