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Comm Serv 2011/05/26 City Hall Council ChamberCommunity Services Board 200 S. Anaheim BoulevardThursday, May 26, 2011 Anaheim, CA 928055:30p.m. *M I N U T E S* Board Members PresentStaff Present Robert Currie, ChairJoe Perez, Community Services Superintendent Lynn CuddLynn Smith, Community Services Manager Grant HenningerBeth Lapkowski, Senior Secretary Earl Kelso Patricia Pina John Santoianni Anca Trifa Board MembersAbsent(Excused) Ashleigh Aitken, Vice-Chair Susan Faessel Natalie Rubalcava Julia Wright CALL TO ORDER: 1.The Community Services Board meeting was called to order at 5:35p.m. by ChairCurrie. PLEDGE OFALLEGIANCE: 2.Board Member Pinaled the Board in reciting the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION 3. A.Scheduled Public Communication:None. B.Unscheduled Public Communication:None. CORRESPONDENCE 4. A.Incoming:None. B.Outgoing:None. APPROVAL OF THEMINUTES: 5.Board MemberSantoiannimade a motion to approve the minutesfor the May 12, 2011meeting; Board Member Henninger seconded the motionand it passedwith allayes. NEW BUSINESS: 6.None. UNFINISHED BUSINESS 7. A.CDBG Funding Guidelines Recommendation:Chair Currie stated that the purpose of this meeting is to come up with a recommendation to City Council regarding minimum funding levels for agencies. Joe Perez stated that he did not receive information from Community Development regarding their costs per contract/agency, and he distributed the numbers he received from some of the agencies regarding their administrative costs associated with their CDBG funding.Board Member Kelso commented that some agencies are more efficient than others in their use of the funds. Lynn Smith suggested that the Board should concentrate on making a recommendation that will be reasonable guidelines and help eliminate the amount controversy that takes place before City Council. Board Member Santoianni stated that he believes the Board needs to take all of the comments made by Council as a whole into consideration, and feels that they took most of the Board’s recommendations as set forth without changes. ITEM NO. 01 Community Services Board May 26, 2011 Page 2 Board Member Henninger stated that he feels there are three distinct items of discussion: a minimum funding recommendation, a maximum funding recommendation per agency, and a way to encourage new agencies to apply and to free up money to allow them to be funded.Regarding the minimum funding, he said that initially the mayor was discussing possibly cutting the minimum funding amount. He feels asking for the amount of administrative costs each agency will have for their grants is a valuable piece of information to get and the minimum should be set according to how much they will spend on administrative costs. Chair Currie asked if any Board Member disagrees with the $10,000 minimum funding level; Board Member Henninger indicated that he disagrees with it andwould prefer the minimum be their administrative costs multiplied by a certain number.Chair Currie stated that it would be impossible to verify the veracity of the administrative costs projected by the agencies and feels that a flat minimum amount wouldbe best. After further discussion, the Board unanimously agreed that they would recommend continuing with $10,000 as the minimum funding level per agency. Regarding the maximum funding cap, Board Member Santoianni suggested that it should be a percentage of a total amount funded by CDBG instead of a set dollar amount. Chair Currie stated that he feels a 20 percent maximum is a fair amount. Board Member Trifa asked what would happen if there was money left over after the 20 percent minimum distributions and other agency distributions, and Lynn Smith stated that it could be used for other public service projects in the city, such as the bookmobile, etc. By a show of hands, 6 Board Members were in favor of a 20 percent maximum funding cap per agency and 1 Board Member was opposed. The Board discussed the desire to encourage new non-profit agencies to apply for funding and how to incorporate that into the recommendation. Board Member Santoianni summed up the discussion with the following statement: “It is the recommendation of the Community Services Board that future funding levels will be set as follows: There shall be a minimum grant level of $10,000 with a maximum of 20% of the total CDBG funding for any given funding periodper agency. Additionally, the Community Services Board will make a good faith effort to support applicants that have not applied in prior years and explore reductions to other long-term funded programs. However, the board reserves the right to recommend not funding any applicant.” Board Member Santoianni made a motion to approve the statement as amended; Board Member Pina seconded the motion and it was unanimously approved. B.CSB Meeting Schedule:Chair Currie noted that the Board would go dark in June. INFORMATIONALITEMS 8.:Chair Currie noted that this is the last meeting for Board Member Pina, thanked her for her years of service and presented her with a token of appreciation. st . Board Member Pina noted that Anaheim Beautiful will hold their gala on June 1 ADJOURNMENT 9.:At 7:35p.m.,Chair Currie adjourned the meetingtoJuly 14, 2011at 5:30 p.m.