2001-133RESOLUTION NO. 2001R-133
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Director of Public Works of the City of Anaheim are
more than two years old and are documents which are authorized
for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the Director of Public Works, as custodian of
records of each record described herein, has determined that said
documents are no longer needed or required; and
of the
longer
WHEREAS, the City Council concurs in the determination
custodian of records and finds that said records are no
needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the described records
in Exhibit ~' of the City of Anaheim be, and is hereby,
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 12th day of June
2001.
MAY~R OF TH~ CITY ~ ANAHEIM
ATTEST:
C~-T~ CL~RK OF THE CITY OF ANAHEIM
APPROVED:
CIT~ ATTORNEY O~W44'E CITY OF ANAHEIM
39807.2\MSLAUGHT\May 17, 2001
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2001R-133 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 12th day of June, 2001, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: None
C THE CITY OF ANAHEIM
(SEAL)
Exhibit "A"
STREETS AND SANITATION RECORDS
Class
Records Series Description
Generic
Internal Financial Records:
Sanitation Credits and Debits
Solid Waste Investigations
Interdepartmental Charge
Request for Check/Petty Cash
Year
Retention Code
1991-1995 CY+3
1995
1996
1996
Payroll Report
1998/99 CYOP
Request for Deliveries
1997 CY+2Y
Request for Work
(Utility Cuts, After Hours
Call-Out Reports)
1996/97 CY+2Y
1994
Purchase Orders
1997 CY+2Y
Notice to Bill
1995/96/97 CY+2Y
Resource Allocation Plan
(Budget)
1992/93 CY+2Y
Equipment Manuals
1989 WC
Contract (DRAFr) 1999
(Certificates of Participation
1989 Recycling Equipment Financing Project)
Completion+5yrs
Correspondence
External:
(BNY Statements) 1991
CT+ 2Y
Correspondence
General
(Letters to the Public)
1987~1995 CY+2Y
Correspondence
Maintenance Internal:
(Daily Street Sweeping, Daily 1994/95
Above Ground Drain Inspection 1994/95
Sheets, Daily Sewer Inspection
Reports, Daily Sewer Cleaning
Reports, Sewer Siphon Cleaning
Reports, 30 Day Sewer Siphon
Cleaning Report, Streets & 1990/95
Sanitation Division Daily
Activity Worksheet)
CY+2Y