2011/10/25ANAHEIM CITY COUNCIL REGULAR AND
REGULAR ADJOURNED MEETING
OF OCTOBER 25, 2011
The City Council meeting of October 25, 2011 was called to order at 3:00 P.M. and adjourned to
4:00 P.M. for lack of a quorum. The October 25, 2011 adjourned regular meeting was called to
order at 4:11 P.M. in the Chambers of City Hall located at 200 South Anaheim Boulevard. A
copy of the agenda was posted on October 21, 2011 on the kiosk outside City Hall.
PRESENT: Mayor Tom Tait and Council Members: Gail Eastman, Lord Galloway, Kris Murray
and Harry Sidhu.
STAFF PRESENT: City Manager Tom Wood, City Attorney Cristina Talley, and City Clerk Linda
Andal
Orange County Water District (OCWD): Groundwater Replenishment System (GWRS)
and Prado Dam Expansion Workshop
Phil Anthony, OCWD Board Member, briefly discussed the District's challenges in keeping up
with water demands for 2.4 million people dependent on the groundwater basin for 65 percent of
their water supply. Water demand was growing and the District worked to keep the basin full
since the remainder of the County's water demand resources, the Northern California Delta and
the Colorado River, were unreliable. Fifteen years ago, with the support of Anaheim and other
municipalities, OCWD began building the world's largest wastewater to drinking water treatment
system and somewhat surprising at the time, received no organized opposition to this approach.
The GWRS plant had been in operation and working flawlessly for over three years, however,
he reported, the demand was growing, and OCWD was planning its first expansion to the
system and was seeking the City of Anaheim's support. He then introduced Michael Marcus,
General Manager, to update Council on details of the expansion and its relevance to the Prado
Dam improvements.
Mr. Marcus announced that currently Anaheim was able to pump 65 percent of their water
supply from the groundwater, a percentage that was set each April and had ranged from 62 to
82 percent over the years. He added the District's mission was to keep the amount of
groundwater pumped out of the basin as high as possible, important to Anaheim as
groundwater costs reflected $254 an acre foot, whereas imported water was about $800 an acre
foot. The more groundwater pumped, translated to lowered rates for users.
Prado Dam, built in the late 30's primarily for flood control, held 2,000 acres of land behind the
dam and with OCWD's 400 acres of constructed wetlands, half the flow of the Santa Ana River
behind the Dam was naturally treated through those wetlands, polishing the water and reducing
nitrates. He pointed out most of the water behind the Prado Dam was actually wastewater
discharges from the upper Santa Ana Watershed from the cities of Riverside, San Bernardino,
and Ontario who discharged their tertiary wastewater into the Santa Ana River where it traveled
downstream and was captured in the OCWD groundwater basin. He also acknowledged
another important component of the Prado Dam was water conservation and since 1969,
OCWD had agreements with the Army Corps of Engineers that allowed the storage of water
behind the Dam to capture storm flows in the winter and to slowly release the water downstream
for retrieval by OCWD. He explained that currently OCWD could store water to elevations of
498 feet during the wintertime which allowed the capturing of approximately 9,700 acre feet of
Council Meeting Minutes of October 25, 2011
Page 2 of 12
water each time a storm occurred and the levels exceeded 498 feet. He emphasized this was a
real benefit to the District as several storms over the course of a winter could produce 30,000
acre feet of water on average and in spring, that level increased to 505 feet or another 11,000
acre feet of water. Mr. Marcus stated Orange County Water District was seeking the City's
support in its efforts with the Army Corps of Engineers to raise that water level to an elevation of
505 feet year round, which would enable the District to capture more storm flow when it
occurred. If that happened over the course of a year, he added, the District could almost double
the amount of storm flow and capture an additional 30,000 acre feet, an important initiative as it
could be a vital source of supply to the groundwater basin. He also recognized that there was
no real average rainfall in southern California, with droughts occurring in some years and
excess rainfall in others,
District operational facilities, he noted, were located in the Santa Ana River and Santa Ana
River Lakes, an off stream recharging basin which afforded recreational fishing opportunities.
The GWR basin was constructed in Fountain Valley and before that, at the old Water Factory
21, a seawater barrier that had been built in the mid -70's as seawater was coming inland and
contaminating the groundwater basin. The GWR system has continued to pump water into
injection wells to create a seawater barrier for that same purpose.
Mr. Marcus indicated the County's water supply comprised three elements: the Santa Ana River
base flows from upstream discharges was a third of the water supply; another third was derived
from storm flows and rainfalls captured from behind the Prado Dam and natural rainfall that
occurred throughout the county over the course of a normal winter. The third component was
developed from the groundwater replenishment system which generated recycled water, a
dependable and reliable source of supply to the groundwater basin. He acknowledged the
Santa Ana River base flows were decreasing due to more water recycling in the upper Santa
Ana watershed, taking water from the river and recycling it to the upper part of the watershed.
That, he added, was a variable and over time, staff could see water numbers diminishing.
Mr. Marcus explained that one of the reasons the District's Board moved forward and built the
groundwater replenishment system was because of the extended droughts in southern
California and the variability of the imported water supplies from the Colorado River and the Bay
Delta. He emphasized the need to develop local projects which lessened dependency on
outside sources reporting that the existing groundwater replenishment system offered a 70
million gallon per day (GPD) advanced water purification facility, taking secondary effluent
wastewater that otherwise would be wasted by discharging it into the ocean and treating it as a
resource. He explained the advanced purification method used a three step process:
microfiltration, reverse osmosis, and UV light with hydrogen peroxide which resulted in a water
product of near distilled quality. The reverse osmosis was the workforce of the treatment
process and he discussed a reverse osmosis membrane manufacturer based in Anaheim
whose product OCWD was currently testing. This treatment was the best available technology,
fully endorsed by the regulators and had been proven reliable by successfully undergoing
testing for over 400 compounds. The benefits were many; it created a new water supply and
increased water supply reliability and was produced at half the energy it took to bring in
imported water or to desalinate seawater. Another key benefit, he explained, was that the
treated water improved the quality of the water in the groundwater basin which contained fairly
high levels of minerals.
Mr. Marcus pointed out the public had already shown it could accept indirect potable reuse
projects when the need was addressed and OCWD's was one of the largest in the world. To go
forward with the expansion, Orange County Water District needed the support and commitment
of elected officials, emphasizing that the water product quality was higher than the alternatives
Council Meeting Minutes of October 25, 2011
Page 3 of 12
and regulators had on -going oversight of the system. The District board decided to move
forward with the expansion and last March put the project out to bid. The engineer's estimate
was $126 million, bids were received in July and a contract was issued to McCarthy
Constructors at $115 million for construction of the 30 MGD expansion, going from 70 MGD to
100 MGD, enough water for a quarter of a million people.
Comparing costs for the existing GWRS and the expansion, Mr. Marcus stated the existing
facility project cost had been $480 an acre foot. At that time, the District was awarded $92
million through local, state and federal funding and Orange County Sanitation Districts shared
the cost of the remaining $388 million. He explained that OCWD had long partnered with
Orange County Sanitation Districts and for this project, shared in half the construction costs and
in return, the Sanitation Districts did not need to build a second ocean outfall. With that
collaboration and subsidies, OCWD was able to produce quality water for $480 an acre foot.
For the proposed expansion, the cost was estimated at $579 an acre foot with little funding
coming from Washington D.C., although the Districts were able to secure a $1 million grant
through Proposition 84, one of the past water bonds. He added the unit price was still favorable
to Metropolitan Water District prices and at $579 an acre foot, enough revenue would be
generated to build the project by increasing replenishment water. The cost of groundwater, he
stated, would increase up to $36 an acre foot over a five year period in order to pay for the
expansion; a five dollar increase was put in place in 2010 and the remaining $31 would be
spread over the coming four years. In addition, he stated, when the project comes on line, there
would be more supply in the basin and OCWD would allow more to be pumped out of the basin
which would reflect a lower overall cost of water to Anaheim and other municipalities as less
imported water at a higher cost would be needed. Those melded costs would reflect $512 an
acre foot.
Mr. Marcus ended his presentation asking for the City's support on the expansion of the
groundwater replenishment system as well as with the expanded storm water capture at Prado
Dam. He added the Prado Dam would be a more lengthy process maneuvering through the
federal bureaucratic procedures, although OCWD would push to accelerate that project as well.
Council Member Murray inquired how the Prado Dam expansion would enhance the quality and
capture water into the OC groundwater system. Mr. Marcus responded the advantage in that
project was the fact the extra water behind the Prado Dam was basically free and good quality
and could be a significant resource dependent on the weather, and if not captured, would flow
directly to the ocean. Phil Anthony added it was a major source of water at a very low cost and
added to the reliability of the basin and OCWD valued and needed Council's moral support on
this project.
Council Member Eastman wondered if capturing storm flows to this higher level was dependent
upon the improvements to the dam. Mr. Anthony responded it was not, and OCWD could
perform that function before the improvements. He added the dam was raised by the Corps but
they had not raised the spillway as they were finishing work on the banks of the river below the
dam in order to protect properties. Additionally, more land must be purchased behind the dam
so that private lands would not be over - flooded when the spillway was raised which was Orange
County's responsibility. They were looking at purchasing hundreds -of- millions -of- dollars of
property which would ultimately be reimbursed through state subventions, when the State had
the funds to disperse. Once acquisition and the downstream improvements were completed,
the spillways could be raised and there would be added flood protection for a 200 year storm
event. He noted that Prado Dam was built in 1939/40 because of the last big flood in 1938
which did much damage in this area.
Council Meeting Minutes of October 25, 2011
Page 4 of 12
Mayor Pro Tern Sidhu asked if construction costs were being raised through increased water
rates. Mr. Marcus responded except for $1 million in grant awards, nearly all of the costs would
come from the water rates. He added at the end of a day the increased rates would equate to
$18 per household, per year. He added the actual amount paid for groundwater was a fraction
of what Anaheim would have to charge its customers and the City would be able to pump more
groundwater at a lesser price than imported water realizing a net savings to the City and its
ratepayers.
Council Member Galloway stated she was supportive of the expansion remarking the GWRS
was innovative and a model for the world.
At 4:43 P.M., the City Council session briefly recessed, reconvening at 5:06 P.M.
Invocation: Council Member Lord Galloway
Flag Salute: Mayor Pro Tern Harry Sidhu
Presentations: Recognizing the winners of 2011 "Hi Neighbor' National Preparedness
Month Poster Contest
Mayor Tait announced the "Hi Neighbor" initiative, a community outreach and awareness
campaign, promoting community building, community policing, and emergency preparedness.
As September was National Preparedness Month, the City had launched a poster contest in
Anaheim Elementary schools with the theme of "Prepare Your Neighborhood for an
Emergency." Accepting certificates of recognition were Daryuish Khashayar, Clara Barton
Elementary, Naomy Chumpitza, Price Elementary and Veronica Chen, Fairmont Private School.
Recognizing the Rhythmo, Inc. Mariachi Academy
Mayor Tait announced the 6 th Annual Anaheim Mariachi Festival and Youth Mariachi
Competition to be held on October 30 at Pearson Park Amphitheater and then introduced
Gabriel and Oliver Zavala of the Mariachi Academy.
Gabriel Zavala, CEO and Oliver Zavala, President of the Academy, thanked Council for
recognizing their efforts at giving back to the community by sharing the gift of music. The
Zavalas and students performed a song composed in honor of the City. Mr. Zavala commented
the Mariachi Festival would raise funds to provide 300 elementary school age students in the
city of Anaheim to a music education.
Acceptance of Other Recognitions (To be presented at a later date):
Proclaiming November 7 —18, 2011 as the City of Anaheim Employee
Giving Campaign
Fire Chief Randy Bruegman explained November 7th through the 18 was an annual charity
campaign for City employees to help the community with the theme of Generating a Spirit of
Caring, One Neighbor at a Time.
Recognizing November 2011 as Pancreatic Cancer Awareness Month
Jennifer Luna, Pancreatic Cancer Action Network accepted the proclamation and thanked
Council for bringing awareness of this disease to the community.
Council Meeting Minutes of October 25, 2011
Page 5 of 12
Recognizing the Anaheim Family YMCA on their 100 Anniversary
Paul Andresen, President/CEO, thanked Council for recognizing the YMCA's partnership with
the City, pointing out that 5,000 kids a day took part in YMCA activities.
Recognizing the LULAC 2011 Orange County Hispanic Women of the Year
At 5:20 P.M., Mayor Tait called to order the Anaheim Redevelopment Agency, the Anaheim
Housing Authority and the Anaheim Public Financing Authority for a joint public comment
session with the City Council.
ADDITIONS /DELETIONS TO THE AGENDA: None
PUBLIC COMMENTS (all agenda items):
Cecil Jordan, Outreach Ministries, discussed on -going bible study sessions.
Thomas Holguin, announced the many events taking place during the October 29 Fall Festival,
inviting the community to participate and to enjoy the downtown evening Halloween Parade.
John Leos, resident, urged Council to adopt a transparency and accountability reform ordinance
to ensure all lobbyists and contracts were made public.
William Fitzgerald, Anaheim Home, objected to the use of taxpayer funds for the ARTIC project.
Mr. Fitzgerald directed comments to Council Member Eastman to which Mayor Tait responded
that with free speech inaccurate, inappropriate or offensive statements were sometimes made.
He added that in a civil society, decency was expected.
Kathleen Heard objected to the proposed library budget reductions, suggesting a parcel tax be
enacted to support libraries similar to that in place in South Pasadena and provided details on
that program.
Alone Larsen, Anaheim Cultural & Heritage Commission, informed the community about Arts in
Anaheim and the various new additions to the Downtown Anaheim Community Center including
a new exhibition by David Coy, a talented local artist. She remarked these improvements and
exhibits were funded through private donations and she urged the community to enjoy these
cultural events.
Carol Latham, Anaheim Arts Council, stated art was alive and active in the City and announced
a number of events occurring in the coming weeks. The next Art crawl was slated for November
12 a progressive walk featuring live music and live artists, and exhibits in the Center and
Promenade galleries. On November T in the Council Chambers, the Art in Public Places
awards would be given and on November 18 at the Chance Theatre, the musical, Anne of
Green Gables was opening.
Paul Henderson, resident, discussed the no stopping sign placed in front of his home on
Western Avenue apparently because there would be a center lane and bike path on this section
of Western to address accidents occurring in that area. Mr. Henderson felt he and other
residents should have been apprised of changes which directly impacted him. Mayor Tait
requested Public Works Director Natalie Meeks meet with Mr. Henderson regarding his
concerns and update Council on this issue.
Council Meeting Minutes of October 25, 2011
Page 6 of 12
Paul Beehler, Sedona Lane, raised another traffic grievance related to the parking kiosk erected
on private property which was causing congested traffic backing out into City streets.
Mayor Tait remarked there had been a number of speakers on this matter and requested the
City Manager to provide a response to Mr. Beehler's letters. He added City Engineer Mark
Vukojevic was available to provide Mr. Beehler's with a verbal update on his safety concern.
Suzanne Audman, resident, supported South Pasadena's parcel tax to support library
resources.
Adam Tran, remarked that he and friends were again present to support Anaheim library staff in
opposition to any proposed budget reductions.
John Withers announced there would be a free medical and dental clinic to be held in the City
on Saturday, co- sponsored by Mariner's Church at the Caremore Center on Euclid. He reported
there was a great need for this free clinic with food being donated by Northgate Gonzales and
other activities taking place for the enjoyment of families.
Chris Morris, founder and volunteer coordinator of the free medical and dental clinic stated there
would be free lunches, children's games and resource connections as well as the volunteer
medical services and urged participants to arrive early before registration began at 8:30 a.m.
CONSENT CALENDAR: Mayor Tait declared he would abstain on Item No's. 17 and 18 due to
a conflict of interest as his firm had worked with RJ Noble Company and Orange County Water
District within the last 12 months. Mayor Pro Tern Sidhu moved to waive reading in full of all
ordinances and resolutions and to adopt the consent calendar in accordance with the reports,
certifications and recommendations furnished each council member and as listed on the
consent calendar, seconded by Council Member Galloway. Roll Call Vote: Ayes — 5: Mayor
Tait and Council Members: Galloway, Eastman, Murray and Sidhu. Noes — 0. Motion Carried
B105 7
Receive and file minutes of the Public Utilities Board meeting of August 24, 2011.
D117 8.
Approve the Investment Portfolio Report for September 2011.
9.
Authorize the Director of the Community Services Department, or his designee, to
accept an anonymous donation, in the amount of $10,000, for the Heritage Services
D150
program of the Library Division, amend the fiscal year 2011 -12 budget accordingly, and
authorize the Finance Director to carry forward into future fiscal years any unexpended
appropriation related hereto.
10.
Accept the low bid and approve an agreement with Golden State Utility Company, in the
amount of $310,281, for underground cable locating services for a one year period with
AGR- 4722.A
four one -year renewal options, and authorize the Purchasing Agent to exercise the
renewals, in accordance with Bid # 7540.
11.
Award the contract to the lowest responsible bidder, Mike Bubalo Construction Co., Inc.,
in the amount of $1,828,090, for the Citywide Sanitary Sewer Improvement
Program /Project Group 4 Model 141/142/143 at Beach Boulevard, Ball Road, Dale
AGR -7028
Avenue, and Orange Avenue and authorize the Finance Director to execute the Escrow
Agreement pertaining to contract retentions.
Council Meeting Minutes of October 25, 2011
Page 7 of 12
12. Approve the design and engineering service agreement with Kreuzer Consulting Group,
AGR -7029 in an amount not to exceed $975,000, for the Brookhurst Street Widening project, north
of Interstate 5 Interchange to State Route 91.
13. Approve the Agreement for Acquisition of Real Property with Helmut and Karen Donner,
in the acquisition payment amount of $350,000, for real property located at 1508 South
AGR -7030 Brookhurst Street for the Brookhurst Street Widening project from Ball Road to Katella
Avenue (RNVACQ2009- 00358).
14. Approve the Agreement for Acquisition of Real Property with Casa Emperador Home
Owners Association, in the acquisition payment amount of $19,553.18, for the purchase
AGR -7031 of real property located at 2011 West Katella Avenue for the Katella Avenue Smart
Street project, Humor Drive to Jean Street (RNV ACQ2005- 00248).
15. Approve the Temporary Construction Easement Agreement with Ayres- Anaheim, LP, in
AGR -7032 the payment amount of $500, for property located at 2550 -2560 East Katella Avenue for
the Anaheim Regional Transportation Intermodal Center project.
16. Approve and authorize the Public Works Director to execute Contract Change Order No.
1 and any related documents, in the amount of $275,406.72, in favor of Sequel
AGR- 5874.0.2 Contractors, Inc., for the Katella Smart Street Improvements project from Humor Drive to
Jean Street.
17. Approve and authorize the Public Works Director to execute Contract Change Order No.
1 and any related documents, in the amount of $738,044.50, in favor of RJ Noble
AGR - 6755.0.2 Company, Inc., for the 2011 Operations Street Rehabilitation Group 2 Improvements.
Mayor Tait declared a potential conflict of interest as his firm had worked with RJ Noble
Company within the past year and recorded an abstention. Roll Call Vote: Ayes — 4; Noes — 0.
Abstention — 1: Mayor Tait.
18. Approve and authorize the Public Utilities General Manager to execute and take any
necessary actions to implement and administer a License Agreement, and any other
related documents, with Orange County Water District (OCWD) that grants the City a
AGR -7033 license to enter on certain real property owned by OCWD related to the drainage of
water from the Public Utilities Department's Linda Vista Reservoir and take such other
actions for certain utility - related purposes.
Mayor Tait declared a potential conflict of interest as his firm had worked with OCWD within the
past year and recorded an abstention. Roll Call Vote: Ayes — 4; Noes — 0. Abstention — 1:
Mayor Tait.
19. RESOLUTION NO. 2011 -142 A RESOLUTION OF THE CITY COUNCIL OF
R100 THE CITY OF ANAHEIM authorizing the destruction of certain City records more than
two years old (City Attorney's Office).
20. RESOLUTION NO. 2011 -143 A RESOLUTION OF THE CITY COUNCIL OF
R100 THE CITY OF ANAHEIM establishing the dates and time of regular meetings of the City
Council for the 2012 calendar year.
Council Meeting Minutes of October 25, 2011
Page 8 of 12
21. RESOLUTION NO. 2011 -144 A RESOLUTION OF THE CITY COUNCIL OF
D154.1 THE CITY OF ANAHEIM approving a Letter of Understanding between the Anaheim
Municipal Employees Association, General and Clerical Units and the City of Anaheim.
22. RESOLUTION NO. 2011 -145 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM adopting a Memorandum of Understanding establishing terms
D154.6 and conditions of employment for employees in classifications assigned to the Service
Employees' International Union, Local 1877, and the City of Anaheim.
23. RESOLUTION NO. 2011 -146 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM authorizing the Fire Chief or his designee to submit a grant
application on behalf of the City of Anaheim to the Office of Domestic Preparedness of
R100 the Department of Homeland Security for the fiscal year 2011/2012 Assistance to
Firefighters Grant Program (AFGP) and if awarded, authorizing the acceptance of such
grant on behalf of the City and amending the budget for fiscal year 2011/2012
accordingly.
If awarded, authorize the acceptance of such grant on behalf of the city, amend the
budget accordingly for the fiscal year in which grant funds are received, and authorize
the Finance Director to carry forward into future fiscal years any unexpended
appropriation related hereto.
24. RESOLUTION NO. 2011 -147 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM authorizing the Chief of Police or his designee to participate in
AGR- 3989.F the U.S. Department of Justice Assistance Grant (JAG) program, in conjunction with the
County of Orange, authorizing the Chief to execute all required grant documents, and
authorizing the acceptance of such grant on behalf of the city and amending the budget
for the fiscal year 2011 -12 accordingly.
25. RESOLUTION NO. 2011 -148 A RESOLUTION OF THE CITY COUNCIL OF
P124 THE CITY OF ANAHEIM accepting certain deeds conveying to the City of Anaheim
certain real properties or interests therein (City Deed Nos. 11318, 11435, 11436, 11437
and 11443).
26. RESOLUTION NO. 2011 -149 A RESOLUTION OF THE CITY COUNCIL OF
P124 THE CITY OF ANAHEIM accepting certain deeds conveying to the City of Anaheim
certain real properties or interests therein (City Deed No. 11442).
27. RESOLUTION NO. 2011 -150 A RESOLUTION OF THE CITY COUNCIL OF
P124 THE CITY OF ANAHEIM accepting certain deeds conveying to the City of Anaheim
certain real properties or interests therein (City Deed No. 11451).
28. RESOLUTION NO. 2011 -151 A RESOLUTION OF THE CITY COUNCIL OF
P124 THE CITY OF ANAHEIM accepting certain deeds conveying to the City of Anaheim
certain real properties or interests therein (City Deed Nos. 11452 and 11453).
Council Meeting Minutes of October 25, 2011
Page 9 of 12
29. RESOLUTION NO. 2011 -152 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM authorizing the Director of Public Works or her designee to
submit an application on behalf of the City of Anaheim to the California Natural
R100 Resources Agency for the Environmental Enhancement and Mitigation Program under
Section 164.56 of the Streets and Highway Code for the Santa Ana River Trail Mitigation
Project, and if awarded, authorizing the acceptance of such project assistance on behalf
of the City.
30. RESOLUTION NO. 2011 -153 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM authorizing the Director of Community Services or his
designee to submit an application on behalf of the City of Anaheim to the State
Department of Parks and Recreation for grant funds from the Habitat Conservation Fund
R100 Program, and if awarded, authorizing the acceptance of such project assistance on
behalf of the City and amending the budget for fiscal year 2011 -12 accordingly.
If the grant application is successful and funds are approved, amend the Community
Services Department budget accordingly for the fiscal year in which grant funds are
awarded.
31. RESOLUTION NO. 2011 -154 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ANAHEIM authorizing the Director of Community Services or his
designee to submit the Raymond Basin Grant Application on behalf of the City of
Anaheim for the California River Parkways Grant Program under the Safe Drinking
R100 Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act
of 2006 (Proposition 84) and if awarded, authorizing the acceptance of such grant on
behalf of the City and amending the 2011 -12 budget accordingly.
If the grant application is successful and funds are approved, amend the Community
Services Department budget accordingly for the fiscal year in which grant funds are
awarded.
32. RESOLUTION NO. 2011 -155 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM authorizing the Director of Community Services or his
designee to submit the Santa Ana Riverwalk Grant Application on behalf of the City of
R100 Anaheim for the California River Parkways Grant Program under the Safe Drinking
Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act
of 2006 (Proposition 84) and if awarded, authorizing the acceptance of such grant on
behalf of the City and amending the 2011 -12 budget accordingly.
If the grant application is successful and funds are approved, amend the Community
Services Department budget accordingly for the fiscal year in which grant funds are
awarded.
33. Approve minutes of Council meeting of October 11, 2011.
Council Meeting Minutes of October 25, 2011
Page 10 of 12
END OF CONSENT CALENDAR
34. Discuss the option of holding two City Council meetings in West Anaheim and two
Council meetings in East Anaheim, during the 2012 calendar year, select such meeting
locations, authorize the City Clerk to select meeting dates, and by Ordinance, amend
M142 Section 1. 12.010 of the Anaheim Municipal Code.
ORDINANCE NO. 6226 (INTRODUCTION) AN ORDINANCE OF THE CITY OF
ANAHEIM amending Section 1. 12.010 of Chapter 12 of Title 1 of the Anaheim Municipal
Code relating to the time and place of City Council meetings.
MOTION: Select the specific East and West Council meeting locations for
such off -site meetings.
MOTION: Authorize the City Clerk to schedule the dates of such meetings.
Mayor Tait announced that at the last Council meeting he had requested a discussion on the
prospect of holding several council meetings off -site to be placed on this agenda. Part of the
challenge of Anaheim, he explained, was it's 24 mile length from end to end, remarking those
residents on the east end and west end of Anaheim might not be able to make Council meetings
due to traffic. With that in mind, he suggested holding several meetings at the west and east
end to bring Council sessions to the public, adding that it the change did not work out, it would
not be necessary to consider it for the following year. Council Member Eastman concurred
stating that Planning Commission meetings held in other locations had been very well attended.
Council Members Murray and Galloway also supported greater outreach to the community.
Mayor Pro Tern Sidhu requested an estimated cost associated with moving meetings be
provided and also asked staff to consider having Skype available or other internet access to the
public in the east and west end of the city, to possibly offer comments during oral
communications.
City Clerk Linda Andal outlined the actions required by Council. She advised that the current
code required regular meetings to be held in the Council Chambers and therefore Council would
need to amend the ordinance to allow regular meetings to be schedule at off -site locations,
which, she added would also make the Code consistent with the City Charter. Two other
actions were also being recommended: Council needed to determine the offsite meeting
location sites; Council could select specific locations for the off -site meetings, Council could go
with staff's recommendation of the East Anaheim Gymnasium on the east side and Brookhurst
Community Center or the West Youth Center on the west of town, or Council could defer to staff
to select the offsite meeting locations. The last action, Ms. Andal advised, was to authorize the
City Clerk to select the 2012 meeting dates. Ms. Andal advised that authorizing staff to select
the meeting dates would allow coordination with city facilities to ensure programs occurring at
those selected sites would not be impacted.
Mayor Tait moved to introduce the ordinance, and defer to staff to select the locations and dates
for two meetings to be held in West Anaheim and two meetings to be held in East Anaheim,
seconded by Mayor Pro Tern Sidhu. Roll Call Vote: Ayes — 5 (Mayor Tait and Council
Members: Eastman, Galloway, Murray and Sidhu) Noes — 0. Motion Carried.
35. Discuss the existing policies and procedures governing the City's contracting and
purchasing authority.
Mayor Tait remarked he had requested this item be placed on tonight's agenda and then moved
to change the existing policies and procedures governing the City's contracting and purchasing
authority from $250,000 to $100,000. He felt the $250,000 limit was excessive explaining that a
Council Meeting Minutes of October 25, 2011
Page 11 of 12
survey of other similarly sized cities in California revealed that Santa Monica, Sacramento,
Irvine, Long Beach and Los Angeles had a $100,000 purchasing limit. San Diego had a
$250,000 limit while Fresno and Riverside had limits of $50,000. Mayor Pro Tern Sidhu
seconded the motion stating he concurred with lowering the limit.
In response to Council Member Galloway's question regarding the purpose of the increased
limits, City Manager Tom Wood stated the limits were changed in November of 2010 after a
careful analysis looking at the time, cost and expediency of processing paperwork in the City.
He added that when the recommendation was made to move the limit to $250,000, it was to
streamline government, reduce costs, and to portray the City as being less bureaucratic as well
as to provide full transparency. He added that last year there were 243 contracts of which 12
were processed between $100,000 and $250,000; for example contracts such as solid waste,
demolition, and a Crowd Management contract at the Convention Center. He also confirmed
that all of the same review requirements and the same Council policies had applied to these
contracts and all were posted on the website for full transparency, exactly the same process
followed with all Council approved contracts. In addition, all of the contracts were in the City
Council approved budget.
Council Member Murray remarked that at a time when Council was trying to streamline the
operation of the City, and the higher limits were approved unanimously, she wondered why the
change was being proposed unless there was a conflict or an issue that had arisen especially in
view of the fact everything was posted on the City's website available for the public to view.
Mayor Tait responded there had been no question about staff or the integrity of the process but
that he had been looking at this signature authority threshold for several months and felt the
limit was set too high. Mayor Pro Tern Sidhu remarked that 12 contracts a year should not
make a difference in efficiency and would support the limit revision. Council Member Eastman
remarked she would also support this change and if it became onerous, Council could revisit the
matter. Roll Call Vote: Ayes — 4 (Mayor Tait and Council Members: Eastman, Murray and
Sidhu.) Noes — 1: Council Member Galloway. Motion Carried.
Council Communications:
Mayor Pro Tern Sidhu spoke of the success of the 3` Orange County Job Fair, remarking one
out of five job applicants were interviewed and one out of three interviewees were hired for the
job. This translated to 976 job seekers being interviewed and 394 hired. He also asked the
community to remember National Arts and Humanities month and to support the diverse arts
available in Anaheim on an on -going basis. He also emphasized the Free Medical and Dental
Clinic at the CareMore Center scheduled on Saturday, October 29, Saturday.
Council Member Galloway recognized city employee, Caroline Mayott, Administrative Assistant
and spoke of her attendance at the Anaheim Family Justice Center 5 th Anniversary Luncheon.
Every year the Center was in existence, she remarked, showed how valuable it was to the
community, a first of its kind model in the nation that changed the way victims of family crimes
received health though a true collaboration of different agencies coming together for victims of
abuse.
Council Member Eastman reported on her attendance at the Salvation Army Adult Rehabilitation
Center Women's Residence 10 anniversary, where she presented them with a declaration on
behalf of the City, an example of the kindness that existed in Anaheim. She highlighted the Fall
Festival and Parade and spoke about the Gift of History event on November 8th at Angel
Stadium in which 20,000 Orange County 3rd graders were anticipated to receive a history book
on Orange County and for Anaheim students, an Anaheim history book. She shared that the
Council Meeting Minutes of October 25, 2011
Page 12 of 12
Guinness Book of World Records would be in attendance to possibly declare the event as the
world's largest history lesson ever given to 3rd graders.
Council Member Murray also attended the Anaheim Family Justice Center 5 th Anniversary
Luncheon and congratulated Council Member Galloway on her involvement in establishing the
Center. She thanked the many volunteers and event producer for the Muzeo Gala, a fund raiser
to directly support arts education for all students in Anaheim at no cost. She also highlighted a
list of various upcoming city events scheduled for the fall, including the Bolts soccer game, a
new franchise in Anaheim, with its opening game on November 12
Mayor Tait encouraged residents to attend the Fall Festival and Parade on October 29th and
congratulated the Anaheim Family YMCA on their 100th anniversary and their very successful
Anaheim Achieves program.
Adjournment:
With no other business to conduct, Mayor Tait adjourned the October 25, 2011 meeting at 6:42
P.M.
R"pe ul ly subTited,
Linda N. Andal, CIVIC
City Clerk