2001-173RESOLUTION NO. 2001R-173
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Librarian of the City of Anaheim are more than
two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no
needed or required; and
longer
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the described records
in Exhibit ~' of the City of Anaheim be, and is hereby,
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 10th day of July
2001.
ATTEST:
C~TY CLERK OF THE CITY OF ANAHEIM
MAYOR OF THE ~IM
40498.1
ll8$5.1\EEGAN\June 5, 2001
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby cer[ify that the foregoing
Resolution No. 2001R-173 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 10th day of July, 2001, by the following vote of the members
thereof:
AYES:
NOES:
ABSENT:
MAYOR/COUNCIL MEMBERS:
MAYOR/COUNCIL MEMBERS:
MAYOR/COUNCIL MEMBERS:
Feldhaus, Kring, Tait, McCracken, Daly
None
None
CITY CLERK~OF THE CITY OF ANAHEIM
(SEAL)
EXHIBIT A
RECORDS YEARS
Accounting Records 1962; 1983 -1984
Office Depot Orders 1996 -1997
Part-Time Recruitments 1983 -1985
Personnel Files 1980 -1992
Purchase Orders 1962 -1987; 1994 -1995
Technical Services Invoices 1996 -1997
Timesheets 1980 -1986
LlbJ2D /1H -1_1 lb: i< :b , FJ i .iri w ),Lk 1- 1L:-.2.� 7;,i_ic. 01
MFI Maste(Files AQTHOR/ZA FORM INSTRUCTIONS i
1000 Now York Street DE ITRUCTION OF RECORDS 1. Please complete this form prior to
Long Beach, CA 90813 pickup of boxes/files.
Phone: (562) 437 -0708 Toll -Free: (800) 428 -7188 2. This Authorization MUST be
FAX (562) 437 -0705 Toll-Free: (888) 467 -3922 signed by an officer of the company
e - mail: masterfiles@earthlink.net or their designee.
Your Company Name: 14naheim Library Administration 3. Mail Original of this Authorization to
MFI at address listed on this form or
Address: 500 W. Broadway, 2nd Floor give to MFI Messenger at time of pick -
City: Anaheim up.
■ J
State: CA Zip Code: 92805
MFI Account Number: _ p______
Date: ?> l,2- -, lot go i of
METHOD OF DESTRUCTION REQUESTED: ❑ DISPOSAL REDDING (RECOMMENDED)
THIS IS THE AUTHORITY FOR MFI MASTER FILES TO DESTROY THE FOLLOWING DESCRIBED
BOXES AND THEIR CONTENTS HELD IN THE ABOVE REFERENCED ACCOUNT.
MFI DESTRUCT DATE
YOUR BOX # LOCATION * DESCRIPTION OF CONTENTS If a • •Iicable
1
, _ -, 2 1 kl- -3
. (:-. 0.7. .., C \ I- `-- q ,_ ,o‘s'IZ '
j
Total Boxes to be Destroyed this page: / 4 : : .. t mss, kA rota)
Signet re of Authorized Agent Title
Print Name •.---------- � -V, . ‘N.(-)0 4 )S' X \ ,
.CERTIFICATE OF DESTR4Cl/ON
The above records have been destroyed on at by
Signature of Custodian Title Signature of Witness Title
Box #
1 Purchase Orders - 1970's
2 Misc. paperwork 1986
3 Agendas 1980s
4 Personnel Files 1970's &80's
5 Purchase Orders - 1971 -72
6 PT Recruitments - 1980's
7 OCE 1985/86
8 Timesheets 1990
9 Timesheets, 1980's
10 Purchase Orders 1989
11 Timesheets 1984
12 Timesheets 1985 -87
13 Timesheets 1980
14 Timesheets 1980s
15 Timesheets 1980s
16 Purchase Orders 1986
17 Purchase Orders 1987
18 Accounting Records 1984/85
19 Budget workbooks 1983
20 Budget workbooks 1984
21 Applications 1980's
22 Timesheets 1990
23 Accounting Records 1980s
24 Accounting Records 1974/75
25 Accounting Records 1976/77
26 Business Office 1987
27 Business Office 1985
28 Business Office 1980s
29 Timesheets 1975/76
30 Timesheets 1981/82
31 MPR Misc.
32 Timesheets 1991
33 Timesheets 1992/93
Tech Svcs Purchase Orders 10/99
)- Tech Svcs Purchase Orders 12/98
,k Tech Svcs Purchase Orders 12/98
Tech Svcs Invoices 1996/97
'Y; Tech Svcs Invoices 1996/97
,31 Tech Svcs Invoices 1996/97
Tech Svcs Purchase Orders 6/99
y( Tech Svcs Purchase Orders 7/98
Y?Tech Svcs Invoices 1997/98
't' Tech Svcs Purchase Orders 7/99
5 '.4' , `•' ii`i •ali'''' etvvp
4, (fi i+L X f: F'
I; t .vdS" gz4re.vi:Ff %ili rt1 < §i C:,4;s x,I gtovt. f7,Lit' , „ t
f.. , -115.,--;i v1 Rtv'?
pick-up t ,% S siai_ ingtru etirns-
S 3
:K der , o ;r .d ::4 rtlln't.'ilts'N k
3 6 • to i 'R ! - ",'Y'', e i 4 1 �;% a 1 ": (•s. 'ti3 4 t a• - -.. t' + , y - { a tr 11R .'f•,, : F''
.r.., a _s . a i'.°. > „`r. 'ietr v >= te. nv.t ut s.,.i}
Tat i'^ i .'�: ^•a E F,C3 !'44 f! i( > °'s!. ;1. t';r¢ qz =t
:' ? �r
I 't
ti F i{ r ��
1'
I
4