2001-193i
I
RESOLUTION NO. 2001R -193
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM ADOPTING THE POLICIES ESTABLISHED
BY THE ANAHEIM LIBRARY BOARD FOR THE USE OF
LIBRARY COMMUNITY MEETING ROOMS AND THE FEES
AND CHARGES REQUIRED PURSUANT THERETO,
AMENDING RESOLUTION NO. 66R -286 AND
RESCINDING CERTAIN OTHER RESOLUTIONS
WHEREAS, the Library Board of the City of Anaheim has
previously established policies governing the use of the
community meeting rooms at the various City public libraries,
which policies have been previously approved by the City Council
by Resolution No. 66R -286 and amended from time to time by other
Resolutions; and
WHEREAS, the City Council has established fees and
charges for the use of Library Community Meeting Rooms through
Resolutions, as amended from time to time by the City Council;
and
WHEREAS, the Library Board has recommended, at its
meeting on March 1, 2001, that the City Council adopt a
resolution establishing new policies and fees governing the use
of the library community meeting rooms; and
WHEREAS, it is in the best interests of the City of
Anaheim to establish and approve the policies recommended by the
Library Board for the use of the meeting rooms at the Anaheim
public libraries by amending Resolution No. 66R -286; and
WHEREAS, the fees hereinafter adopted do not exceed the
estimated reasonable cost of providing the service for which the
fee is charged; and
WHEREAS, the following fees have been considered at a
duly noticed public hearing.
WHEREAS, it is in the best interests of the City of
Anaheim to establish and approve fees and charges for use of
Library Community Meeting Rooms.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the attached Anaheim Public Library
Policies Governing the Public's Use of Community Meeting Rooms
and setting fees and charges in connection therewith be, and the
same are hereby adopted. The policies attached hereto are
incorporated herein by this reference as though the same were set
forth in full
BE IT FURTHER RESOLVED that Resolution No. 66R -286 is
hereby amended and that Resolutions No. 79R -139, 82R -411, 85R -76
and 92R -133 and 94R -225 are hereby rescinded and that any other
Resolutions that are inconsistent herewith are hereby superseded.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 10th day of July
2001. /1
OF THE CITY OF
ATTEST:
CITY CTOERK OF THE CITY OF ANAHEIM
8557.2
ANAHEIM PUBLIC LIBRARY
POLICIES GOVERNING THE PUBLIC'S USE
OF COMMUNITY MEETING ROOMS
As the libraries are City facilities, priority shall be given to City of Anaheim uses. The meeting rooms
are available for public use within the provision of the following policies. Failure to adhere to the
policies governing the use of the meeting rooms will result in use privileges being revoked or denied.
A completed application along with other applicable paperwork and full payment for use
of the room must be received by the library per the attached schedule. Rooms may be
scheduled for up to six (6) months in advance. The library reserves the right to levy a
special charge for unusual setups and late bookings (see schedule of fees).
Pursuant to Resolution 97R -90 prepared by the City Council of the City of Anaheim, a
schedule of charges for use of the community meeting rooms has been established.
The person signing the application must be at least eighteen (18) years of age and a
representative of the group /organization in a position of authority.
The Anaheim Public Library reserves the right to pre -empt previously scheduled
meetings needed for City use provided forty -eight (48) hours notice of cancellation is
given.
Permission to serve refreshments in the meeting rooms must be requested at the time of
application and only the meeting room equipment can be used. A refundable charge of a
$35.00 cleaning /damage deposit, made out in a separate check to the City of Anaheim,
will be required in relation to the request to serve refreshments. Page 2
Applicants must be willing to accept responsibility for the use of the meeting rooms and
for the condition in which they are left and may be held liable for any damages. Users
are expected to exercise reasonable care and to leave the meeting rooms in the same
condition in which they were occupied. Failure to comply will result in forfeiture of
future use. A refundable cleaning /damage deposit of $35.00 will be charged if the
proposed use of the room involves products that could potentially damage the premises
such as paint, clay, etc. Additional charges could be assessed if the damage to the room
exceeds the $35.00 deposit. The deposit will be returned if the room is in no worse
condition than it was at the time of occupation.
No admission fees may be charged, items sold, or fund raising conducted in connection
with the use of these rooms.
Applicants must include the following statement on any flyer,
news release and at the program itself that "This program is
not sponsored by the Anaheim Public Library." This dis-
claimer must appear in the type of 8 or larger on programs,
agendas and on any printed or written advertising for the
event.
Requests for the use of these meeting rooms will be denied when such use is determined
to be contrary to State or Federal law or local ordinance; or when inconsistent with the
proper and regular use of the library.
9. Applicants using any meeting room of the Anaheim Public Library more than twice in
any given month shall furnish to the City of Anaheim public liability and property
damage insurance naming the City as an additional insured in a minimal amount of one
million dollars ($1,000,000) for each and every separate use. The City's Risk Manager is
authorized to reduce the requirements set forth herein in the event he determines that such
a reduction is in the City's best interest.
10. All applicants using any library meeting room shall be required to personally execute a
hold harmless agreement which will protect the City of Anaheim from any and all
liability arising from the use and occupancy of the premises.
Failure to comply with these policies will result in forfeiture of future use. Additional
charges could be assessed if the damage to the room exceeds the deposit.
Approved by Resolution No. 82R -411
At City Council meeting August 10, 1982
Revised by Resolution No. 85R -76
At City Council meeting February 12, 1985
Revised by Resolution No. 92R -133
At City Council meeting June 16, 1992
Revised by Resolution No. 94R -225
At City Council meeting September 20, 1994
Revised by Resolution No. 97R -90
At City Council meeting June 17, 1997
Rev 02/22/01 tg
P:\POLPROC\MtgRmpol2.doe
COMMUNITY MEETING ROOM USE
CENTRAL LIBRARY
Effective July 1, 2001
• Reservations, a completed application with room set -up form, and full payment must be received at least
seven (7) days in advance of the reserved date(s). The library is unable to accommodate requests received
less than seven (7) working days in advance.
• Refunds will not be available unless a notice of cancellation is received by the library at least seven (7) days
prior to the scheduled date. Refunds may take several weeks to process.
• A separate check for a refundable cleaning/damage deposit of $35.00 is required if any refreshments
are served.
Setup fee (for all groups) ....................................................... ...............................
Room Rental Rates (per room, up to a 4 hour period)
Non - profit, charitable, Anaheim based [501(c)31 ....................... .............................
Non - profit (including governmental agencies)
One(1) room used ............................................................... ...............................
Two rooms used ............................................................. ...............................
Three (3) rooms used... ................... - .........
For profit with Anaheim business license
One (1) room used... ... .........................................
Two (2) rooms used ............... ...............................
Three (3) rooms used .................. ..................... .....
For profit (non- Anaheim business license)
One (1) room used. ......................
Two (2) rooms used ...........................
Three (3) rooms used ..........................
Other Fees
Coffee set up
Initial 20 -cup pot ....
Initial 10 -cup pot .....
Additional pots _..
TV/VCR
......... $ 20.00 per room
$0
.... $ 20.00
... 30.00
....... 40.00
$ 45.00
..55.00
65.00
$ 60.00
..80.00
100.00
....................... $ 10.00
...................... 5.00
........ ............................... 5.00
10.00
Overhead projector ...................................................................................................... ............................... 10.00
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2001R -193 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 10th day of July, 2001, by the following vote of the members
thereof:
AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
CITY CL� THE CITY OF
(SEAL)