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Comm Serv 2012/01/12 City Hall Council ChamberCommunity Services Board 200 S. Anaheim BoulevardThursday, January 12, 2012 Anaheim, CA 928055:30p.m. *M I N U T E S* Board Members PresentStaff Present Ashleigh Aitken, ChairJoe Perez, Community Services Superintendent Grant Henninger, Vice-ChairBeth Lapkowski, Senior Secretary Kandee Beas Robert Currie Earl Kelso Becky Murphy John Santoianni Anca Trifa Julia Wright Board MembersAbsent Lynn Cudd(Non-Excused) Natalie Rubalcava(Excused) CALL TO ORDER: 1.The Community Services Board meeting was called to order at 5:35p.m. by ChairAitken. PLEDGE OF ALLEGIANCE: 2.Vice-Chair Henningerled the Board in reciting the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION 3. A.Scheduled Public Communication:None. B.Unscheduled Public Communication:None. CORRESPONDENCE 4. A.Incoming:None. B.Outgoing:Joe Perez noted thatincluded in their packets isacopy of a letter dated December 16, 2011, sent to applicants notifying them of the preliminary funding recommendations for FY 2012/13, and a copy of a letter dated January 5, 2012, inviting funded agencies in FY 2011/12 to provide a mid-year report to the Board. APPROVAL OF THEMINUTES: 5.Board MemberSantoiannimade a motion to approve the minutesfor the October 13, 2011,meeting; Board Member Currieseconded the motionand it passedwith eightayesand one abstention. NEW BUSINESS: 6. A.October-NovemberActivity Report: Joe Perez reviewed some of the activities and events that occurred during this reporting period.He also shared some upcoming events for the Project S.A.Y. Youth Development Program, including the Teen Leadership Academy at the California Park & Recreation Conference in Long Beach in March. UNFINISHED BUSINESS 7. A.FY 2011/12 Public Service Funding Process–Liaison Assignments:Joe Perez askedBoard Members to informChair Aitken if they had a particular interest in visiting a specific agency and reportingbackto the ITEM NO. 01 Community Services Board January 12, 2012 Page 2 Board on theirvisit and overall experience. Chair Aitken stated that although the past liaison visits have been reported back on an informal basis, she would like to make the process more formal and schedule the reports by Board Members. She asked Joe for a list of agencies for FY 2011-12 and he stated that he would provide a grid with agencies and contact information, etc.Chair Aitken askedthat she receive that grid before next month’s meeting so Board Members can review itandemail preferences to herand Vice-Chair Henninger and thus be prepared to make appointments at the February meeting. Board Member Kelso requested questions to use at the liaison visitsand Chair Aitken mentioned that former Board Member Conrey had formed a list of helpful questions that he shared with the others. She agreed to provide this list to staff so that it may be dispersed to the rest of the Board. B.FY 2012/13 Public Service Funding Process:Chair Aitken asked if there was any news regarding this funding cycle, and Joe shared that he spoke with Community Development staff earlier in theweek, who indicated that they expect the final funding allocation dollar amountto be provided in February.He added that Community Development isexpecting a 10 percentreductionin fundingfrom the current fiscal year, which is exactlythe third level ofthe preliminary funding recommendation approved by the Board.Board Member Santoianni asked whether Community Development staff would be submitting their own recommendations again this year.Joe stated that he’s been told by Community Development staff that they will notbe proposing a secondary recommendation this yearand thatthe funding recommendation would be included as approved by the Board in the overall budget for the CDAC’s approval. C.2012Meeting & Presentation Schedule: Chair Aitken noted that so far only 1 ofthe 14 agencies funded for FY 2011/12 have signed up to present before the Board; Joe noted that agencies only recently received their letters and the schedule should fill upin the coming weeks. Chair Aitken shared that she would like to evenly distribute agencies and have two or three agencies present per month. INFORMATIONALITEMS 8.:Chair Aitken shared that she and Vice-Chair Henningermet with Mayor Taitat the Mayor’s request and they gave him an overview of how theBoardoperatesand requested that he provide some guidancefor future funding consideration.She statedthat he wasvery impressed with the amount of work, thought, and time volunteered by each Board Memberand stated that after understanding the amount of effort put into the recommendations,he does not foresee making changes to them. She noted that he stated that he had not seen the recommendations for FY 2012/13 yetand she and Vice-Chair Henninger reassured him that there weren’t any surprises in the new recommendations. Joe Perez added that an internal memorandum was sent to City Council/City Managerfrom Community Services Director Terry Lowe, outlining the preliminary funding recommendationsin Octoberbutthathe may not have seen ityet. Board Member Currie asked if they discussed the $10,000fundingminimum and the 20 percent capof total funding available, and Chair Aitken stated that they touched brieflyon them both and Mayor Taitsaid that he understood theirdecisions. Joe notedthat the memorandum included information regarding thesetwo items,and a response has not beenreceived from City Councilas of yet. ADJOURNMENT 9.:At 6:00p.m.,Chair Aitken adjourned the meeting.