RES-2012-028 RESOLUTION NO. 2012- 028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD (PLANNING DEPARTMENT).
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Planning
Director of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records is hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under her charge, as more
particularly described in Exhibit A, Exhibit B, and Exhibit C attached hereto and incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 3rd day of April , 2012, by the following roll call vote:
AYES: Mayor Tait, Council Members Galloway, Sidhu, Eastman and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
BY:
MAYOR OF TH CITY OF ANAHEIM
ATTEST:
11A4 - VIWAIRII■0
CITY CLERK OF THE CITY O' ANAHEIM
APPROVED:
CRISTINA L. TALLEY, CITY ATTORNEY
B - Y1c...�..&_
Mark S. Gordon
Assistant City Attorney
87982.v1
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EXHIBIT A
RECORDS DESTRUCTION 2011
PLANNING DEPARTMENT
PLANNING ADMINISTRATION DIVISION
wwsoi U F . +s:CO + _ ►SSE' ° Y o *'• WV
2002 -2003, Payroll Time Reports CY±2Y
2005
2003 Time Sheets, Signed CY +6Y
1997-2003 Personnel Files T +4Y
1998-2006 Personnel Records T +4Y
1988-2003 Personnel Records,Workers Compensation T +5Y
2006 -2008 Smart Data & Sprint Bills CY +2Y
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
ADMINISTRATION DIVISION of the Planning Department's office records.
Date:
I ANNAH JONES 1
- ADMINISTRATIVE ANALYST
EXHIBIT B
RECORDS DESTRUCTION 2011
PLANNING. DEPARTMENT
PLANNING SERVICES DIVISION
Y . e:. c. Ana 2008 Pre -File Cases CY +2Y
2008 Special Circumstance Waivers CY +2Y
2006 -2008 Cash Remittance Processing CY +2Y
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
.i P.. Date: i Z/ 2 1 f 1 I
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TRIJP
t ING SERVICES MANAGER
t
EXIilBIT C
RECORDS DESTRUCTION 20.11
PLANNING DEPARTMENT
COMMUNITY PRESERVATION &:LICENSING DIVISION
YEAR(S) NAME OF RECORD SERIES REC. MT. CODE
2008 Correspondence Reports CY + 2
2008 Criminal Complaints /Citations CY + 2
2008 Employee Telephone Bills CY + 2
2007 Expense Files CY + 3
2006 Fortune Tellers T + 4Y
2008 Graffiti Consent Files CY +2
2008 Graffiti Logs CY + 2
2007 Internal .Financial Records (Monthly Balancing) CY + 3
2007 Operators Files CY + 3
2005 Personnel Files T + 5Y
2008 Regulatory Permit Files L + 2Y
2008 Report of Investigations /Case files T + 2Y
2008 Service Questionnaires CY + 2
2005 Timesheets CY + 6
2006 Transient Occupancy Tax (TOT) Case files L + 4Y
2006 Transient .Occupancy Tax (TOT) Tax Receipts (LIC 49) CY + 4
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION & LICENSING DIVISION of the Planning Department's office
records.
� ► o Date: � O /
SANDRA SAG; T
COMMUNITY 'RESERVATION MANAGER
H:\Admin\SSEATON\Records Retention\Destruction List 11.doc
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,, � Cornerstone Records Management
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,: , inicoRrp: NiA At F,A.11• (818) 341 -1333 • Fax (818) 933 -0006
Fri May 11, 2012 1 next Thu 5131/12 Plant Scheduled Ticket # 5021080
City of Anaheim - Planning Department Directions Routine Instructions
200 S. Anaheim Blvd. =M - - TH
Anaheitn, CA 92805 •
Contacts:
Tish Hurtado (714)765- 5153x5765
1 Special Instructions
Room Description Service Item Qtr lic!r Up Drop Off
89 Boxes (count) Boxes (count)' Irrr
Time fn: Time Out Driver: , Quantity: +1.
Service I Comments
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DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded
and destroyed as per our instructions.
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Cornerstone Records Management hereby confirms that the documents, records, files, and products as
supplied to Cornerstone Records Management have been permanently destroyed.
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Cornerstone fi r . � „t � : t LAP ne Records Management is
.
committed to a clean and safe
environment. All shredded matenol that
iti We Recycle is recyclable is taken to a paper mill to
��: be processed into new products.
Building Stop 00 11321226 Page 1
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