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Sister City 2011/11/28Ei - � 11 ►[i1f Y x7 November 28, 2011 COMMISSIONERS PRESENT: Shannon Buhraster, James Dinwiddie, Laurie Leonard, Linda Newby, John Nguyen, Brian O'Neal, Kyndell Paine, Anna Piercy, Pat Pina, Kyoko Smith, Virginia Zlaket COMMISSIONERS ABSENT: Lisa Gin, Russell Lahodny STAFF PRESENT: Michael Bruckner, City Manager's Office Lori Bartnikowski, City Manager's Office GUESTS PRESENT: None Agenda Posting A complete copy of the Anaheim Sister City Commission. Agenda was posted at 3:00 p.m. on November 21, 2011 at Anaheim City Hall. Public Input: Chairman Nguyen explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VII. Public Comment. 1. CALL TO ORDER The regular meeting of the Anaheim Sister City Commission was called to order at 4:11 p.m. on Monday, November 28, 2011 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7 Floor, Anaheim, California. I1. APPROVAL OF MINUTES — October 24.2011 MOTION Commissioner Pina offered a Motion, seconded by Commissioner Newby AND MOTION CARRIED (Vote: 10 -0, Absent: Buhrmaster, Gin, Lahodny; two vacant seats) that the Anaheim Sister City Commission does hereby approve the minutes as presented. III. TREASURER'S REPORT There has been no cash flow activity and the month end balance remains at 56876.94. Anaheim Sister City Commission November 28, 2011 Page 2 IV. AD HOC SUBCOMMITTEE REPORTS Chairman Nguyen reported that the Executive Subcommittee has nothing to report at this time. Commissioner Newby reported that the Economic Development Subcommittee would meet again on December 5, 2011. Michael Bruckner stated that he is very pleased that the sub - committees are meeting on a regular basis, and encourages everyone to continue with the great progress. Chairman Nguyen reported that Mr. Wang of Mito, Japan will be sending the information regarding the student exchange program with the details of when it will be up and running again. V. STAFF REPORT Michael Bruckner let everyone know that the City has been awarded a grant through the Sister Cities International organization from Kaiser Permanente specifically for Japan earthquake tsunami relief. Anaheim was one of eight cities selected for the grant award. Those cities selected were Anaheim, Culver City, Cupertino, Gardena, Pasadena, Riverside, CA and Boulder and Denver CO. The Anaheim grant fund of approximately $12,000.00 is to be spent in Mito, Japan. There are a variety of different ways that the funds can be used in Mito. Michael will report back with the specific details of the parameters defined when the official grant documentation arrives. At that time, a correspondence letter will be written by Mayor Tait to Mayor Takahashi of Mito with the ideas and plans for the grant funds. VI. COMMISSION PURCHASING AND REIMBURSEMENT AMENDMENT Michael Bruckner stated that the suggested addition to the bylaws is a recommendation to approve the amendment to the bylaws for reimbursement for attendance of events or functions on behalf of the commission. It will be incumbent upon each commissioner to be responsible to personally pay in advance and then obtain reimbursement from the commission. MOTION Commissioner Newby offered a Motion, seconded by Commissioner Pina AND MOTION CARRIED (Vote: 11 -0, Absent: Gin, Lahodny, two vacant seats) that the Anaheim Sister City Commission does hereby approve the bylaws amendment to Commission Purchasing. Anaheim Sister City Commission November 28, 2011 Page 3 VIZ. PUBLIC COMMENT None. VIII. COMMISSIONER COMMENTS Commissioner Newby reported on her recent trip to Vitoria- Gasteiz, Spain on behalf of the Anaheim Sister City Commission. She stated that Vitoria - Gasteiz is a world class destination; they are fantastically prepared for tourism and anxious to see the Anaheim Sister City Commission come back for a visit soon. Commissioner Newby presented forinal proclamations to the Chamber of Commerce president and also to the Mayor and Council of Vitoria - Gasteiz. There was an article about the presentation in the local Vitoria- Gasteiz newspaper. It is "I he Year of the Green Awards" in Vitoria - Gasteiz. The visit included site inspections to the plant facilities of water treatment, energy conservation, public transportation tram services, electric car facilities, and even a quick trip to the wine country. They are interested in attending the next Taste of Anaheim event and even suggested that they would like to have a booth with wine tasting. Commissioner Newby is currently working with the Anaheim Chamber of Commerce on this idea. Additionally Commissioner Newby stated that the largest Mercedes Benz Manufacturing and Michelin: Tires are both located in Vitoria - Gasteiz. Commissioner Newby also conducted a radio interview with a translator and she answered many questions about the Anaheim lifestyle, Disneyland and numerous items of interest. Michael Bruckner suggested Commissioner Newby give a presentation at the next Anaheim City Council meeting about her visit to Vitoria - Gasteiz. Michael also reported that on Tuesday, December 6, 2011 the City Council would appoint new commissioners to the fill the two current vacancies in the Anaheim Sister Cities Commission. IX. ADJOURNMENT There being no further business, the meeting was adjourned at 4:50 p.m. to January 23, 2012 at 4:00 p.m. at the City of Anaheim, City Manager's Office.