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2001-219
RESOLUTION NO. 2001R- 219 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the City Manager of the City of Anaheim are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no needed or required; and longer WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 21stday of August 2001. MA~O~NAHEIM ATTEST: CITY CLER~K OF THE CITY OF ANAHEIM APPROVED: CITYATT~RNEY OF THE CIT-Y~%~-ANAHEIM 41089.1 (1~'860~9-3V) S6'8~-20 I6-I0-20 £IF.~H/N S20~6 sJad~d~JoM 2~pn¥ 96'SI'S0 S6'I0'1I 9I$9~H/N SI~96 sJad~d~JoM 3~pnv uuI ~6'IE'OI 16'I0'II 9I~ H/W §lOS6 sJad~d~oM ~pn¥ uuI ~6-0~-II I6-I0-II 8~ H/N §~0~6 s~ad~d~oM ~pnv uui ~m[~d ~6'I£'80 I6'I0'60 06~#H/N O20N6 suad~dxJo 96-0C-90 £6'10'Z0 PZ~ H/W ~1096 sJad~d~oM %~pn¥ uuI m~aq~u¥ ~LZ~ O~ 96-1£-80 §6-I0-~0 ~OC#H/N 01096 suad~d~JoM2~pnv sua~Ol ~ La%OH UO%L~H m~aq~U¥6LI~ 6~ ~6-82'~0 C6-10'60 £0£# H/N SION6 s~ad~d~oM 1~pnv ~6'2I'0I C6-I0-90 98~ H/N II0~6 sJad~d~JoM %~pnv a6po[aA~l s[[~H m~aq~uv N~82 12 S6'01'90 26-I0-Z0 S21~6 s~ad~d~JoR~pnv ~6-It'IO 26'10'Z0 6IL;6 s~d~dxJoM~pnv ~6/IK/I ' 26/I/~ %~pnv 96'20'20 96'I0'I0 0~Z~6 s4ad~dx~oM $~pnv %no-aso[2 ZL'~2'90 ZL-~Z'90 ~uau~ad I~ap[oJ 'ouI"OO L~s~s~Q m~aq~uv 6~8 S6'I~'0I ~6-I0-II 0Z9 N/W 010~6 ~6'I~'Z0 ~6-I0-80 6~N/W ~OOg6 sJad~d~JoM%~pnv uuI 96'IC-C0 ~6'IO-NO ~ H/N 000~6 s~d~oM ~pnv uuI [aBuv m~aq~uv 0~0~ 02 88'I~-L0 ~8'I0'80 ~0~ H/W ~I088 su~dxuoM %~pnv Ia%oN au~d[v 67 61 ~6'I~'0I 68'I0'II ~ H/N 000~6 sJad~d~uoM ~pnv la,OH Jo~ow ~n~v Z~62 8I ~6'0~'90 .~6-I0-Z0 96-0~-90 ~6'I0'Z0 aAb~J~s~u~mpv 96/S6 A~ dnx3~8 asuad~uo~J3s~u~v ~I~ 9I 96'0~'90 ~6'IO-ZO aA~3~J~S~u~v 96/~6 ~6'I~'~ ~6-IO'IO 898~6 suad~d~JoM 3~pnv ~6/~6 3oa~Oad uo~ss~msu~Jl oBnq o3u~[apV sa%~O ON %u~u~ad ~6'I~'ZO 06-I0-20 22~ H/W ~00~6 sJadod~uoM ~pnv uuI Jam~aq~uv s.Xqqv 26~ 76'I~'2I I6'IO'IO s~ad~d~oM sa~O ON %uau~ad aL~J sma~s~S Ja%ua2 UO~UaAUO3 sao~AJaS auns~al ~2~ OI sa2~O ON 2uau~muad ~JnoaS ~JV ~2Z2 6 sa2~Q ON 2uau~ad suaaJoS ~V ~212 8 ~6'Z0'80 ~6-Z0-80 ~ueu~ed Ja3~a9 %uamaO~Ou3 ~V O~Z~ L sa:eO ON ~uau~ad saun%~u6;s o~uou~oa[3 ~ 2~Z~ 9 sa~o ON 2uau~muad ~JV 509~ sa%~O oN %uau~mJad sa%~o oN ~uau~ad 'soads 'Auo3 ~3B/IDV ~21~ E 68'IE'IO 9B'I0'20 BSI~ H/H 00088 sdad~d4JoR ~pnv 68'I~'10 ~8-I0-~0 L8I# H/W 10088 s~ad~dxJoM 3[pnv La%oN ZI'Z 66£ 31¥0 ON3 31VD IBYI$ #1310H B3BH~N iIO~¥ 3dA1 BR(]90J NOIIdlBOS30 # 31IX H31I I0/I0/§ A0~1S30 Ol S39I~ ~0 9NIISI9 HI3HVNV ~0 A~I3 I 3~¥d V IIBIHX3 EXHIBIT A PAGE 2 CITY OF ANAHEIM LISTING OF FILES TO DESll~OY 5/01/01 ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL# START DATE END DATE 36 3187 Anaheim Marriott Hotel Audit Workpapers 94025 M/H 1~213 02-01-91 02-28-95 37 3263 Anaheim Marriott Hotel Audit Workpapers 96020 M/H~213 03-01-95 12-31-96 38 3004 Anaheim Plaza Resort Hotel Audit Workpapers 95020 M/H ~22 04-01-94 09-30-95 39 3180 Anaheim Ramada Inn Audit Workpapers 96025 M/H ~599 09-30-93 08-31-96 40 3345 Anaheim Residence Inn~414 Audit Workpapers 95205 M/H~695 05-01-94 12-31-95 41 2944AnaheimResidence Inn By Marriott Anahiem Audit Workpapers 91135 M/H#38i D7-01-88 06-30-91 42 3175 Anaheim Residence Inn By Marriott Anahiem Audit Workpapers 96145 M/H #680 05-01-94 12-31-95 43 2845 Anaheim Stadium Travelodge Audit Workpapers 94030 M/H#202 10-01-91 10-31-94 44 2985 Anaheim Travelodge Audit Workpapers 95025 M/H#563 06-01-92 06-30-95 45 3222 Anaheim Travelodge Close Out Audit Workpapers 96225 M/H#563 06-30-95 0i-22-96 46 3064 Anaheim Vacation Park Audit Workpapers 95030 M/H #353 02-01-93 01-01-96 47 989 Anaheim Village Inn Motel Audit Workpapers 87053 M/H #103 I2-01-85 09-30-87 48 3198 Anaheim West Plaza Inn Audit Workpapers 96027 M/H ~75 10-01-94 04-03-96 49 3234 Anaheim's Guest House International Audit Workpapers 96005 M/H ~06 03-I6-94 I1-20-96 50 300i Anchor Motel Audit Workpapers 95035 M/H #367 10-01-92 09-30-95 51 2021 Angels 1994 Folder #2 Audit Workpapers 95800 0i-0i-94 12-31-94 52 3063 Apollo Inn Audit Workpapers 95040 M/H ~559 06-01-92 06-30-95 53 1048 Applicaion Controls Profile Backgrouod Info Forms No Dates 54 116 Ascot Inn Audit Workpapers 88070 M/H ~81 09-01-86 08-21-88 55 2060 Astro Inn Audit Workpapers 87057 M/H #319 06-26-85 03-14-88 56 2961 Audit Billings FY 94/95 April - June Administrative 07-01-94 06-30-95 57 2960Audit Billings FY 94/95 January- March Administrative 07-01-94 06-30-95 58 2958 Audit Billings FY 94/95 July - September Administrative 07-01-94 06-30-95 59 2959 Audit Billings FY 94/95 October - December Administrative 07-01-94 06-30-95 60 3148 Audit Billings FY 95/96April - June Administrative 07-01-95 06-30-96 61 3147 Audit Billings FY 95/96 January- March Administrative 07-01-95 06-30-96 62 3149 Audit Billings FY 95/96 July - December Administrative 07-01-95 06-30-96 63 3150Audit Billings FY 95/96 July- September Administrative 07-01-95 06-30-96 64 3109Audit Division Annual Report FY 94/95 Administrative 07-0i-94 06-30-95 65 1059 Audit Manual Master Permanent No Dates 66 930 Audit Objectives,Scope - SDR Forms No Dates 67 925 Audit Point Sheet Forms No Dates 68 924 Audit Program Forms No Dates 69 945 Audit Program & Conclusion Summary-ASCR Forms No Dates 70 2780 Audit Reports 1994 A - D Administrative 01-01-94 12-31-94 (AF-63098.R1) EXHIBIT A PAGE 3 CITY OF ANAHEIM LISTING OF FILES TO DESTROY 5/01/01 ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL # START DATE END DATE 71 2781 Audit Reports 1994 E - Z Administrative 01-01-94 12-31-94 72 2804 BIPS Permanent No Dates 73 3611 BIPS Permanent No Dates 74 3256 Best Western Anaheim Stardust Inn Audit Workpapers 96153 M/H ~78 11-01-93 10-31-96 75 3209 Best Western Park Place Hotel Audit Workpapers 96030 M/H #356 10-01-93 09-30-96 76 2062 Best Western Station Inn Audit Workpapers 87058 M/H#342 10-16-86 03-14.88 77 2304 Best Western Station Inn Audit Workpapers 91038 M/H#552 03-09-92 04-20-92 78 3208 Best Western Station Inn Audit Workpapers 96035 M/M~598 10-01-93 09-30-96 79 3062 Best Western Stovall's Inn Audit Workpapers 95045 M/H #107 10-01-92 09-30-95 80 3074 Boulder Canyon Project 2/17/95 Audit Workpapers 02-i7-95 02-17-95 81 3077 Boulder Canyon ProJect Audit Report , KPMG Audit Workpapers 03-01-95 03-01-95 82 3076 Boulder Canyon Project AuditReports-Deloitte & Touche/Coopers Audit Workpapers 03-01-95 03-01-95 83 1060 Budget Permanent No Dates 84 3601 C.I.S. Audit Workpapers 85 2458 CIS System Pre-AcquisitionReview vol. 1 of 4 Audit Workpapers 92612 07-01-92 06-30-93 86 2457 CIS System Pre-Acquisition Review vol, 2 of 4 Audit Workpaperm 92612 07-01-92 06-30-93 87 2456 CIS System Pre-Acquisition Review vol. 3 of 4 Audit Workpapers 92612 07-01-92 06-30-93 88 2455 CIS System Pre-Acquisition Review vol. 4 of 4 Audit Workpapers 92612 07-01-92 06-30-93 89 3000 Calico Motel Audit Workpapers 95050 M/H #413 07-01-92 06-30-95 90 2866 California Angels Baseball Calendar 1994 Folder#1 Audit Workpapers 95800 01-01-94 12-31-94 91 3164 California Angels Baseball Caler~ar 1995 Audit Workpapers 95801 01-01-95 12-31-95 92 2854 Candy Cane Motel Audit Workpapers 94040 M/H ~014 11-01-91 11-30-94 93 2402 Captain's Quarters The Audit Workpapers 93062 M/H#329 09-01-91 03-31-94 94 3299 Captain's Quarters The Audit Workpapers 96040 M/H#329 04-01-94 01-31~97 95 2984 Caravan Inn Audit Workpapers 95055 M/H #015 08-01-92 07-31-95 96 3061 Carousel Inn Audit Workpapers 95060 M/H #343 12-01-92 11-30-95 97 2755 Cash Receipts Permanent No Dates 98 3165 Castle Inn & Suites Audit Workpapers 96045 M/H~589 06-01-93 05-31-96 99 3608 Check Writing Permanent No Dates 100 526 City of Anaheim Accounts Payable Audit Workpapers 84430 01-01-84 12-31-84 101 3181 Comfort Inn Audit Workpapers 96050 M/H ~34 10-01-93 09-30-96 102 2911 Comfort Inn - Anaheim North Audit Workpapers 94043 M/H~605 11-02-93 08-22-94 103 3028 Comfort Suites at the Park Audit Workpapers 95065 M/H #417 12-01-92 11-30-95 104 2599 Commercial Lighting Program Stuc[y Audit Workpapers 91865 08-27-91 08-27-91 105 3138 Convention Center ARAMARK 93-95 1 of 2 Audit Workpapers 94300 00-01-93 09-30-95 (AF-63098.R1) Z EXHIBIT A CITY OF ANAHEIM LISTING OF FILES TO DESTROY 5/01/01 ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL # 14I 142 143 144 145 146 147 148 149 150 152 153 154 155 156 157 i58 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 2990 Disneyland Hotel Room Adjustment Testing 2 of 3 2991 Disneyland Hotel Room Adjustment Testing 3 of 3 3442 Disneyland Hotel, Gen. Ledger. Tax Accural. Supplemental 3444 Disneyland Hotel, Gross Room Revenue & Returns (2 of 2) 3443 Disneyland Hotel, Gross Room Revenue & Returns/Allowances 2661 Disnivu Inn Econolodge 921 Document/Data Request Form 2206 Dow Plumbing 3082 Draft Report Boulder Canyon Proj - KPMG Peat Marwick i of 2 1066 Dyl 280 Tenant 1056 Dylakor/DYL-Audit/DYL-280 Forms 1074 EDP Admin 1046 EDP Audit Questionnaires 1083 EDP Audit SDR-Fleet Maintenance 1082 EDP Audit SDR-Fleet Maintenance 2797 EDP Audit Systems Development Life Cycle Methodology 4/88 2427 EDP Audit-Business License 2428 EDP Audit-Business License 938 EDP Printed Heading Originals 1094 EIP Conversion Cost 3133 Eden Roc Motel 3447 E1 Dorado Inn 2954 Engagement Letters FY 94/95 3151 Engagement Letters FY 95/96 1015 Event Payroll SystermDevelopment 3011 Evergreen Royalle 2748 Finance Dept Position Review/1989 3607 Fire Dept. 2923 Flamingo Motel 195 Frontier Motel 3041 GES Exposition Services File I of 5 3042 GES Exposition Services File 2 of 5 3043GES Exposition Services File 3 of 5 3044GES Exposition Services File 4 of 5 3045 GES Exposition Services File 5 of 5 PAGE 5 START DATE END DATE Audit Workpapers 94060 M/H f~022 10-01-93 03-31-95 Audit Workpapers 94060 M/H ~22 10-01-93 03-31-95 Audit Workpapers 96075 M/H ~22 04-01-95 10-31-96 Audit Workpapers 96075 M/H #022 04-01-95 10-31-96 Audit Workpapers 96075 M/H #022 04-01-95 10-31-96 Audit Workpapers 94065 M/H #361 08-01-90 06-30-94 Forms No Dates Audit Workpapers 89300 07-01-86 06-30-90 Audit Workpapers 06-01-87 09-30-94 Permanent No Dates Permanent No Dates Permanent 02-02-84 06-21-89 Forms No Dates Audit Workpapers 88620 01-01-88 12-31-88 Permanent No Dates Permanent No Dates Audit Workpapers 88605 01-01-88 12-31-88 Permanent No Dates Forms No Dates Audit Workpapers 87519 09-22-87 09-22-87 Audit Workpapers 95080 M/H ~575 01-22-93 01-31-96 Audit Workpapers 96085 M/H ~664 08-03-93 07-31-96 Administrative 07-01-94 06-30-95 Administrative 07-01-95 06-30-96 Audit Workpapers 8113 D8-18-81 01-19-82 Audit Workpapers 95085 M/H~578 12-22-92 11-30-95 Permanent No Dates Permanent No Dates Audit Workpapers 84068 M/H ~601 03-01-94 08-31-94 Audit Workpapers 88110 M/H #142 09-01-85 08-31-88 Audit Workpapers 95305 07-01.90 06-30-95 Audit Workpapers 95305 07-01-90 06-30-95 Audit Workpapers 95305 07-01-90 06-30-95 Audit Workpapers 95305 07-01-90 06-30-95 Audit Workpapers 95305 07-01-90 06-30-95 (AF-63098.R1) (1~'860~9'J¥) S6'09'60 ~6-I0'0I ZSg# H/W SglS6 sJ~ed)JoM ~pn¥ La~OH ~mked el S98~ 96'Ig'10 £6'~'I0 ZZ~ H/W OgIS6 sJad~d~aoR ~pnv La~OH L~X ~uo~ g£Ig 60~ 96'69'~0 g6'I0'£00gI#H/N S~IS6 saaded~aoM~pnv ~o~aa~g?~o spunoJBdm~ 96'Ig'80 ~6'I0-60 ~I~ H/W S0196 sJad~d)JoM )~pnv uuI aa§oB £lloc IOgg ZOg S6'92'60 ~6'I0'60 ~g# H/N 0~I§6 sJad~d~doM l~pnv [a~ow [L~ ~ ~o~C OZ6g 902 N6-I£'ZO 88'I0-90 gg~H/W 0II~6 saad~d~uoM%bpnv La2oH aoqu~^I §6'§O'ZO ~6-~-I0 9Z~ H/H §II~6 saad~d~oM ~pnv Ia%oN aapu~[sI 696~ ~02 96'0~'90 S6'IO'ZO aa~%~a~s~u~mpv 96/~6 AX a[npaqo$ aa~s~W %~pn¥ L~u~aluI 9YIg gO2 ~6'0~-90 ~6-I0'Z0 a^~%~a~s~u~mPV ~6/~6 ~ a[npaqo$ aa2s~w %~pnv L~Uaa2Ul Z§6g gOg 96'0E'60 96'I0'0I 909# H/H 00196 suaded~JoM ~pnV IUOd aq3 3~ uuI 6199 lOg ~6'09'60 g6'IO'IO 90~# H/W 90I~6 saadgd~aoM %~pnv ~a~d aq3 ~ uuI ggSg OOg 06'Ig'gI 68'I0'Z0 sJad~d~aoM%~Pn¥ d/M ~pn¥ L[oJX'gd OSdI eggz 66I ~6'Ig'~ 06'~0-Z0 ou~uQ sJedEd~Jo~ 3~pn¥ s3uamesJnqsbQ d/¥ ddI Z09g 86I 96'09'90 ~6'lO-LO LL896 sJadgd~JoM 3~pn¥ ¥0 d~[~q ' ddI 68~ L6I ~6'0~'II 96'I0-90 660~ H/W 90I~6 saad~d~aoM~pnv eBpol ao3oHs,uosuqo~ pJ~OH gIO~ 96I ~6'I~'80 I6-I0'90 660~H/~ 00196 saaded~aoM 3~PnV a~pol ao~ow s,uosuqoc PJg~H 6069 ~6~ 96'09'90 S6'IO'ZO aA~3RJ3S~U~V U~Ld [a3ON/La3OH ~Ig ~6I ~6'I~'~I ~6'lO'LO ~A~3EJ~S~u~ap~ ~6'~g'~I 03 ~6'I-L s3ua~ed La3oN [a3OH ILIg 96I sa3gO ON 3ueu~mJad I~ 3uaJJnO'uoN'mgO JaA~H 96'0~'60 I6'IO'OI Sa~gd~Jo~pnv ~J~S eL~j 3so3 uo~u~3 aepLnos-m~O JeAOOH N6'09'60 C6-IO'OI 99~6 sJ~gd~uo~pny eL~d 3so3 ~Jepu~B N6/09/6 papua 'om ~i ~66IAJ e3~ad~ aaa JaAOOH O~g ~6'09'60 g6'IO'OI ~98~6 sJed~d¥~ ~pnv I~ aapu~8 ~6/09/6 ~pua 'om ~i ?66IAJ e%gJdR a~Q JeAOOH S6'09-60 N6-IO'OI ~9896 saad~d~aoM 3~pny ~ Jepu~8 ~6/09/6 3A ~I ~66I AJ e3~adR ago JaAOOH ~gOg ~6'0~'60 ~6'~0'0I .998S6 sJedgd~JoM 3~pnv I~ JaPU~8 ~6/09/6 3A ~[ ~66I AJ e3gJdR m~0 JeAOOH ~0~ 96'IC'2[ S6'Z0'ZD 90~H/N S6096 sJBdgd~Jo~ 3~pnv e3gBub~w uuI ~gp~LOH~ ~6'0~'I[ 06'[0'Dl 90Z~H/W DIll6 sJedgd~Jo~ 3~pnv e3~6ubgN uuI ~P~LOH 96~2 Z6'0~'II 68-I0'~[ 9~H/N SZ086 sJadgd~JoM 3[P~V BBpO[BA~JI UUI JOqJgH 96'0~'II S6'[0'[0 96~ H/N 0~296 sJBdgd)JO~ 2~pnv uuI uo3dm~H ~6'I~-2I I6'I0'[I 96C~ H/W 060~6 SJ~gd)JO~ 3~pnv uuI uo)dm~H S6'0~'90 K6'I0'L0 0~ZS6 sJed8d)JoM 3~pnv aJ~9 9p~sugaJ~ 690C ~6-Og-II I6-IO-II ~6~ H/H OZO~6 sJ~d)JoM )~pnv uuI gpgugJ9 S6'Ig-ZO ~6-80-80 98~ H/W 060S6 sJad~d)Jo~ 3~pnv uuI ~saaoj uap[o9 986~ ~6'~I'90 ~6-~I-90 g~816 sJ~d)JoM3~pnv smke[3 Igd3 au~qJnl sg9 16g2 9ZZ 31VO ON3 31¥0 I~IS # 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9310H ~38NflN IIO~V 3dXJ. ~3(lqOJ NOIIdI~DS~O # 39IJ N31I [O/IO/~ AOWZS30 Ol S]9IJ JO 9NIZSII NI3HVNV JO }J_ID Z 39¥d V IIBIHX3 z EXHIBIT A PAGE 9 CITY OF ANAHEIM LISTING OF FILES TO DESTROY 5/01/01 ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL # START DATE END DATE 281 2449 Public Utilities Evaluation of CIS Alternatives Audit Workpapers 90590 03-01-91 06-30-91 282 2453 Public Utilities Evaluation of CIS Alternatives Audit Workpapers 90590 03-01-91 06-30-91 283 2454 Public Utilities Evaluation of CIS Alternatives Audit Workpapers 90590 03-01-91 06-30-91 284 2727 Public Works Projects Permanent No Dates 285 3598 Purchase Pricing Calendar 1988 Audit Workpapers 88700 01-01-88 12-31-88 286 3172 Quality Inn Audit Workpapers 95190 M/H #114 10-01-94 03-31-96 287 2829 Quality Inn Anaheim Audit Workpapers 94150 M/H #114 09-01-91 09-30-94 288 2841 Quality Inn Anaheim Plaza Audit Workpapers 94155 M/H #275 09-01-91 09-30-94 289 934 Questionaire, Pre-Planng-SDR Forms No Dates 290 951 Questionnaire - SDLC Forms No Dates 291 943 Questionnaire, Design - DSR Forms No Dates 292 942 Questionnaire. Development - SDR Forms No Dates 293 941 Questionnaire, Implementation SDR Forms No Dates 294 944Questionnaire. Planning - SDR Forms No Dates 295 940 Questionnaire. Post-Implementation - SDR Forms No Dates 296 2721 RFP Integrated Financial System 4/8/91 Permanent No Dates 297 3054 Raffles Inn & Suites Audit Workpapers 95195 M/H #415 09-01-92 08-31-95 298 2895 Ramada Limited Audit Workpapers 94165 M/H #548 03-06-92 02.28-95 299 2892 Ramada Maingate Audit Workpapers 96140 M/H #387 09-01-91 09-16-94 300 3176 Ramada Maingate Hotel . Audit Workpapers 96140 M/H #387 09-01-94 06-30-96 301 2596 Resource Management Intl Inc Audit Workpapers 92866 01-01-92 12-31-92 302 2930 Rip Van Winkle Inn Audit Workpapers 94175 M/H ~060 06-01-88 07-31-94 303 2929 Rustic Motel Audit Workpapers 94180 M/H ~01 01-01-92 01-31-95 304 3031 S & S Inn Close-Out Audit Workpapers 95208 M/H ~o41 06-01-91 11-30-95 305 1033 SDLC - EDP Audit Permanent No Dates 306 952 SDLC - Masters Forms No Dates 307 949 SDLC Audit Program & Conclusion Forms No Dates 308 2799 SDLC City Overview Permanent No Dates 309 1041 SDLC City Overview Misc, Permanent 07-09-85 01-27-88 310 1054 SDLC Meathodology Permanent No Dates 311 1034 SDLC Policy-Procedures Vol I Audit Workpapers 87563 04-01-88 06-31-88 312 1035 SDLC Policy-Procedures Vol II Permanent 04-01-88 D6-31-88 313 1036 SDLC Policy-Procedures Vol III Permanent 04-01-88 06-31-88 314 g33 §DR - Audit Program. Design Forms No Dates 315 1020 SDR - Computer Aided Mapping - EDp Audit/Yr Developed-1988 Audit Workpapers 88615 06-25-87 07-17-89 (AF-63098,R1) EXHIBIT A PAGE 10 CITY OF ANAHEIM LISTING OF FILES TO DESTROY 5/01/01 ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL # START DATE END DATE 316 1026 SDR - Customer Information System - EDP Audit/Yr Developed-1988 Audit Workpapers 88612 01-01-88 12-31-88 317 939 SDR - Master Forms No Dates 318 928 SDR - Summary Forms No Dates 319 935 SDR Audit Program Post-Implementation Forms No Dates 320 931 SDRAudit Program Pre-Planning Forms No Dates 321 937 SDRAudit Program, Development Forms No Dates 322 936 SDR Audit Program, Implementation Forms No Dates 323 932 SDR Audit Program. Planning Forms No Dates 324 2548 Saga Motor Inn Audit Workpapers 94185 M/H ~066 08-01-91 08-31-94 325 1001 Sales Tax "Dow~ Loading" Permanent No Dates 326 998 Sales Tax Index Permanent 08-19-83 0B-07-87 327 999 Sales Tax Prgm/Diagnostic Errors Permanent No Dates 328 346 Samoa Motel Audit Workpapers 89205 M/H ~g68 08-01-86 06-30-89 329 2604 San Juan#4 Misc see 2606 Audit Workpaperm 93863 07-01-93 07-31-93 330 2606 San Juan#4Prepaid Items Audit Workpapers 93863 07-31-93 07-31-93 331 2078 San Juan 3 & 40&M 1994 Audit Workpapers 94863 01-01-94 12-31-94 332 3022 Scrap Computer Sales FY 1988/89 - FY 94/95 Administrative 07-01-88 06-30-95 333 922 Section Index Forms No Dates 334 923 Section Summary& Conclusions Forms No Dates 335 3609 Security Cameras Permanent No Dates 336 2833 Sheraton Anaheim Audit Workpaperm 94190 M/H ~23 07-01-93 10-31-94 337 3310 Sheraton Anaheim Audit Workpapers 96150 M/H #423 11-01-94 09-30-96 338 3313 Sheraton Anaheim Revenue Reports 11/1/94-2/28/97 Audit Workpaperm 96150 M/H#423 11-01-94 02-28-97 339 366 Sir Ru Dimar Motal Audit Workpapers 89215 M/H #249 08-01-86 06-30-89 340 2670 Skyview Motel Audit Workpaperm 93165 M/H #318 03-01-88 07-31-93 341 2614 Smith Capital Markets Audit Workpaperm 91873 01-01-88 12-31-91 342 2615 Smith Capital Markets Audit Workpaperm 91873 01-01-88 12-31-91 343 2616 Smith Capital Markets Audit Workpaperm 91873 01~01-88 12-31-91 344 3614 Smith-Emery Company Correspondence provided by Smith-Emery Co. Audit Workpapers 345 3513 Special Request-General Warrant Recreation Contract Classes Audit Workpapers 93780 07-01-90 10-31-91 346 3163 Stadium Parking Lot Operations 1995 Audit Workpapers 95816 01-01-95 12-31-95 347 2867 Stadium Parking lot Operations Calendar 1994 Audit Workpapers 94815 01-01-94 12-31-94 348 2142 Stage Stop Motel Audit Workpapers 90195 M/H ~77 08-01-87 07-31-90 349 995 Station Inn Audit Workpapers 86270 M/H #273 06-01-86 10-15-86 350 3051 Stovalls Best Western Pavillions Audit Workpapers 95215 M/H~096 10-01-92 09-30-95 (AF-63098.R1) EXHIBIT A PAGE 11 CITY OF ANAHEIM LISTING OF FILES TO DESTROY 5/01/01 ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL # START DATE END DATE 351 916 Summary. Continuation Forms No Dates 352 3378 Sunrise Motel Audit Workpapers 96157 M/H #624 12-02-94 12-13-96 353 2373 Super 8 Anaheim Park Audit Workpapers 93175 M/H #362 07-01-90 05-16-93 354 2941 Super 8 Motel Audit Workpapers 94245 M/H #112 10-01-88 03-31-95 355 2520 Taormina Ind. Solid Waste Franchise-Hawkins. Delafield, & Wood Permanent No Dates 356 3129 Taormina Industries Inc. Profitability Review 1994 Audit Workpapers 94750 01-01-94 12-31-94 357 3130 Taormina Industries Inc. Profitability Review 1995 Audit Workpapers 95750 01-01-95 12-31-95 358 2838 Taormina Industries Solid Waste Rate Study FY 93/94 Audit Workpapers 93765 07-01-93 06-30-94 359 3162 Taormima Industries. Inc. Profitability Review 1995 Audit Workpapers 95750 01-01-95 I2-31-95 360 3610 Telephone Security Permanent No Dates 361 3005 Temporary Services Audit Workpaperm 95735 06-30-95 06-30-95 362 392 The Village Inn Audit Workpapers 89245 M/H ~91 10-01-86 09-30-89 363 3604 Time Keeping/Stadium Permanent No Dates 364 3178 Travelers World RV Park Audit Workpapers 96165 M/H #219 07-01-93 06-30-96 365 3202 Travelodge Anaheim-Buena Park Audit Workpapers 96205 M/H #648 12-01-95 07-31-96 366 2862 Travelodge Anaheim/Beach Blvd. Audit Workpapers 94210 M/H #537 11-01-91 12-31-94 367 2825 Travelodge Convention-Side Inn Audit Workpapers 94215 M/H ~535 10-08-91 10.31-94 368 2826 Travelodge Cornerstone Audit Workpapers 94220 N/H #536 10-25-91 10-31-94 369 2821 Travelodge Westgate Inn Audit Workpapers 94225 M/H 833 09-01-91 09-30-94 370 2926 Tropicana Inn Audit Workpapers 94235 M/H ~084 04-01-91 10-31-94 37I 3127 US Tel 7/91 - 12/95 Audit Workpapers 95310 07-01-91 12-31-95 372 1053 User Satisfaction Questionnaire Permanent No Dates 373 1042 Utilities Permanent 09-07-88 09-07-88 374 3602 Utilities ~ C.I.S. Permanent No Dates 375 3512 Utilities Fund Travel Cost Review Audit Workpapers 94350 07-01-93 08-18-94 376 2600 Utilities/Sanitation Study Audit Workpapers 93892 02-04-94 02-04-94 377 2988 Vacationland Audit Workpapers 94240 M/H #257 11-01-93 03-31-95 378 3223 Vacationlmnd Audit Workpapers 96170 M/H ~Y257 04-01-95 10-31-96 379 3755 Vacationland Gross Room Test-Sept. 96. General Ledger Audit Workpapers 96170 M/H #257 09-30-96 09-30.96 380 2987 Vacationland Pack~ge Assessment Support 10/93-11/94 Audit Workpapers 94240 M/H #257 10-30-93 11-14-94 381 993 Valencia Inn Audit Workpapers 87230 M/H #316 12-23-84 09-30-87 382 2950 Variance Report FY 94/95 Administrative 07-01-94 06-30-95 383 2123 Welcome Inn Motel III Audit Workpapers 91115 M/H #205 10-01-88 09-30-91 384 2594 Woodward-Clyde Audit Workpaper$ 93852 06-01-92 04-02-93 385 2925 Zaby's Motor Lodge Audit Workpapers 94250 M/H #101 06-01-88 07-31-94 Audit Workpaper Files (AF-63098.R1) Registration Cards STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2001R-219 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 21st day of August, 2001, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly NOES: MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS: None CITY CLERK OF T~E CITY OF ANAHEIM (SEAL)