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2001-280
RESOLUTION NO. 2001R- 280 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Public Utilities General Manager of the City of Anaheim {hereinafter "custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed or required; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 13th day of November, 2001. ATTEST: RK OF THE CITY OF ANAHEIM MA~OR~ OF THE CITY IM APPROVED AS TO FORM: ATTORNEY 42378.1/lmoses/November 5, 2001 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2001 R-280 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 13th day of November, 2001, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly NOES: MAYOR/COUNCIL MEMBERS: None ABSTAINED: MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS: None (SEAL) F THE CITY OF ANAHEIM Agency 521, Org. 0614 Exhibit A: Page 1 of 6 EXHIBIT A: Boxes Elil~ible for Destruction- Utilities Finance & Administration File Ref.: File Name Date Ret. Dest. 100.00 A'D Mi NISTRATION On/Off 100.05 ADVANCE PLANNING On/Off 100.05 Strategic Options Proposal- Binders [Duplicate Copies- 7 boxes] 1997-1999 CYOP 2001 100.10 LABOR RELATIONS On/Off ,' ~100.2,0 PERSONNEL' ... 100.20 100.20 100.20 100.20 100.20 100.25, Management Pay Policies [Revised 6/22/01] Management Pay Resolutions Personnel Rules [Revised 2/01 ] Pay Policies Officer McGruff- Truck Program MEETiNG=S-- , 1998 1994/95 1998 1997 1995 on/on.=:, CY+2 CY+2 CY+2 CY+2 CY+2 ,onto,n, 2001 2001 2001 2001 2001 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 loo.3o 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 100.30 .. REPORTS Analysis of Sales/Meter Reports Annual Reports- Public Utilities Department [Duplicate Copies] Annual Reports- Public Utilities Department [Duplicate Copies] Annual Reports - Public Utilities Department [Duplicate Copies] Annual Report- Property Listing [FAR 05-10] Annual Report- Property Listing [FAR 05-10] Annual Report- Accounting Report [FAR 07-01 ] Annual Report- Accounting Report [FAR 07-01 ] Annual Report- Accounting Report [FAR 07-02] Audit Report- FREC/PUC Allocation Audit Report- FREC/PUC Allocation Audit Report- FREC/PUC Allocation Audit Report- FREC/PUC Allocation Fixed Asset Allocation Detail Report Hi-Level Pumping Surcharge Report High Users Report High Users Report High Users Report Municipal Charge Report Municipal Charge Report Non - Demand KW Analysis Over 100kw Demand Report Over 100kw Demand Report Swimming Pool Credit Report Project Status Report 1996 1998 1999 1975-1996 1991 I990 1991 1990 1992 1990 1991 I992 1993 1991 1996 1996 1996 1996 1996 1996 1996 1986-1995 1996 1996 1995-1996 CY+2 CV CV CV CY+2 CY+2 CY+2 CY+2 cY+2 A+2/6 A+2/6 A+2/6 A+2/6 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+3 CY+3 CY+3 CY+2 CY+2 2001 2001 2001 2001 2001 2001 2001 2001 2ool 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 1 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 2 of 6 File Ref.: 200.00 File Name RESOURCE EFFICIENCY Date Ret. On/Off Dest. 300.05 BONDS On/Off 300.10 RATES ,=on=/o'n, ,,. 300,15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.15 300.45' BUDGET Monthly Water Analysis Usage Profile Large Users Electric Detail Report Large Users Water Detail Report Monthly Water Analysis Usage Profile Monthly Water Analysis Usage Profile Monthly Water Analysis Usage Profile Monthly Water Analysis Usage Profile Resource Allocation Reports Budget Manual Budget Manual Budget Manual Budget Manual Budget- Working Papers Resource Allocation Reports Resource Allocation - Notebook Resource Allocation Reports DEPARTMENTAL ACCOUNTING AFRAM Series- Monthly Re~orts : :: On/Off 1985-1996 CY+2 2001 1987-1991 CY+2 2001 1989-1995 CY+2 2001 1998-1991 CY+2 2001 1991-1995 CY+2 2001 1986-1988 CY+2 2001 1992-1993 CY+2 2001 1991/1993 CY+2 2001 1991 CY+3 2001 1992 CY+3 2001 1993 CY+3 2001 1994/95 CY+3 2001 1992 CY+3 2001 1991-1992 CY+2 2001 1991 & CY+2 2001 1993 1995 CY+2 2001 300.45 300.45 300.45 300.45 3O0.45 300.45 300.45 300.45 300.45 300.45 Status of Authorized Positions Status of Authorized Positions Daily Billing Reports- AS 400 Daily Billing Reports- AS 400 Daily Billing Reports- AS 400 F 100 Balance Sheet F 140 Revenue Expense Statement A F 381 I Labor Statement by Org. Micro Fiche G/A 130/190 MAFIS G/A 260 Micro Fiche G/A 130/190 MAFIS G/A 260 1995-1997 1997-1998 04/1999- 06/1999 11/1998- 01/1999 02/1999- 03/1999 12/1998 01/1999 01/1998 1984-1987 1989-1990 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+10 CY+10 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 2 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 3 of 6 File Ref.: File Name 300.45, 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 .DEPARTMENTAL ACCOUNTING AFRAM Series- Monthly Re-~orts F I00 Balance Sheet AF 3830 Expense Statement by Fund AF 382 1 Labor Statement by Org./Obj. AF 3920 Revenue Statement by Fund AF 3930 Revenue Statement by Agency/Org./Fund/Obj. AF 3820 Expense Statement by Org./Obj. AF 3910 Revenue Statement by Fund/Org./Obj. AF 3100 Trial Balance Distribution by Fund AF 3900 Revenue Statement by Fund AF 383 t Labor Statement by Org./Obj. A614 Balance Sheet F 140 Revenue Expense Statement AF 380 Expense Statement by Fund F 100 Balance Sheets AF 3801 Labor Statement by Org. AF 3810 Agency/Org. Expense Statement AF 381 I Labor Statement by Org. AF 3820 Labor Statement by Org. AF 3830 Revenue Statement by Fund/Org./Obj. AF 3800 Expense Statement by Fund AF 3930 Revenue Statement by Agency/Org./Fund/Obj. AF 614 Summary Trial Balance by Fund AF 3100 Trial Balance Distribution by Fund F 140 Revenue Expense Statement A614 Summary Trial Balance AF 3910 Revenue by Fund/Org./Fund AF 3920 Revenue Statement by Fund/Org./Obj. AF 3821 Labor Statement by Org./Obj. AF 3100 Trial Balance Distribution by Fund AF 3830 Expense Statement by Fund AF 383 1 Labor Statement by Org./Object AF 3900 Revenue Statement by Fund AF 3810 Expenditure Report by Agency/Org. A F 3801 Labor Statement by Fund AF 381 ! Labor Statement by Org. AF 3820 Expense Statement by Org./Obj. F I00 Balance Sheet F 140 Revenue Expense Statement A614 Summary Trial Balance AF 3830 Expense Statement by Fund AF 3831 Labor Statement by Org./Obj. Date Ret. Dest. On/Off 10-11/I998 02/1999 02/1999 02-03/1999 02/1999 02/1999 02-03/1999 10-11/1998 02-03 / 1999 02/1999 05-06/1999 05-06/1999 10-11/1998 05-06/1999 10-11/1998 10-11/1998 i0-1 !/1998 10-11/1998 10-11/1998 11/1998 10-12/1998 10-11-1998 05-06/1999 10-11/1998 12/1998 10-12/1998 10-12/1998 11/1998 02/1999 10-12/1998 10-12/1998 10-11/1998 11/1998 12/1998 11/1998 11/1998 02/1999 02/1999 02/1999 11/1998 11/1998 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 3 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 4 of 6 File Ref.: File Name 300.45 .... 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 300.45 ~00.45 300.45 300.45 DEPARTMsENTAL ACCOUNTING AFRAM Series- Monthly Reoorts AF 3821 Labor Statement by Org./Obj. AF 3800 Expense Statement by Fund AF 3801 Labor Statement by Fund AF 3106 Agency/Org. Expense Statement by Fund AF 3106 Agency/Org. Expense Statement by Fund AF 3800 Expense Statement by Fund AF 3801 labor Statement by Fund AF 3810 Agency/Org. Expense Statement by Fund AF 3820 Expense Statement by Org./Obj. AF 3810 Expenditure Report by Agency/Org. AF 381 I Labor Statement by Org. AF 381 I Labor Statement by Org. AF 3830 Expense Statement by Fund AF 383 1 Labor Statement by Org./Object AF 3900 Revenue Statement by Fund AF 3910 Revenue Statement by Fund/Org./Obj. AF 3920 Labor Statement by Fund AF 3930 Agency Org./Fund/Obj. Work Order Exception Report/Work Order Status Report 300.45 Work Order System Status Report 300.45 MUM Reports 300.45 Water MUM 300.45 Electric MUM 300.45 Request for Delivery 300.45 Vehicle Purchase 300.45 Work Order System Manual Date Ret. Dest. On/Off' · 05-06/1999 CY+2 2001 02-03/1999 CY+2 2001 02/1999 CY+2 2001 02-03/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 02/1999 CY+2 2001 02-03/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 05-06/1999 CY+2 2001 1996 & CY+2 200I 1998 t998 CY+2 2001 I993 CY+2/5 2001 1993 CY+2/5 2001 1993 CY+2/5 2001 1993 CY+2 2001 199t CY+3 2001 1984 CY+3Y 2001 !.400.00 LEGAL · 500.00. .OPERATIONS. On/Off, 500.05 CUSTOME~UBLIC RELATIONS .On/Off. 500.05 CUSTOME~UBLIC RELATIONS Rgsmith Page 4 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 5 of 6 File Ref.: File Name 500.1~0: 500.10 500.10 500.10 500.10 500.10 500.10 500.10 500.15 :: EOUIPM:ENT/SUPPLIES/SERVICES : Pacific Bell Invoices Pinkerton Invoices Request for Checks ManPower Invoices County of Orange Invoices Lanier Copier Invoices Metro Media Paging Services Invoices .EMERGENCIES Date Ret. Dest. On/Off.:. . 1996 CY+3 2001 1994 CY+3 200i 1996 CY+2 2001 1995 CY+3 2001 1995 CY+3 2001 1996 CY+3 2001 1992 CY+3 2001 On/Off 500.25 FACILITIES' .on/off: 500.65 E L E CT RI CALi D ISTR ! B UTI O N/! NTER R UPTI2ON REPORTS: ;i ;,:;: On/O;ff . · . ~;500.70 WATER :l UALITY 500.70 WATER 'S UALITY On/Off ::500.6 1: IN- H O USE PROJECTS (T eleco m m unica!tions): : On/Off ' .600.00 .OUTSIDE, ORGANIZATIONS · .On/Off 600.05 600.05 600.05 600.20 600.20 600.20 600.40 A.P.P.A. American Public Power Association Statistical Directory [Duplicate Co~yl American Public Power Association statistical Directory ].Duplicate Co2~y] C.M.U.A. : California Municipal Utilities Association(CMUA)-Membership Directory Califi3rnia Municipal Utilities Association (CMUA)- Membership Directory [Duplicate Copy] OUTSIDE! UTILITIES .On/Off 1999 CYOP 2001 2000 CYOP 2001 1998-1999 CYOP 2001 2000-2001 CYOP 2001 Rgsmith Page 5 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 6 of 6 File Ref.: File Name __ .600.45 _.WATER ORGANIZATIONS ORGANIZATIONS EXTERNAL Date Ret. Dest. .__,, On/Off _,, .ii~i600;60; .CONSUMER FEDERATION OF AMERICA On/Off - _ 700i00~;]!',. rUBLIC UTILITIES DEPARTMENT On/Off ':s;~900:-00s~,:: REGULATION:S The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Utilities Administration Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. Lori J. Pa~tucha Administrative and Safety Manager Rgsmith Page 6 11/5/2001 Agency 521, Org. 0614 Exhibit A: Page 1 of 10 EXHIBIT A: Boxes Elillible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA .Box #: File_Name Date 262 An!~ual Reports 1984 263 Annual Reports 1984 264 Annual Reports 1984 265 Annual Reports 1985 266 Annual Reports 1985 268 Annual Reports 1986 293 Annual Reports 1987 294 Annual Reports 1987 295 Annual Reports 1987 296 Annual Reports 1987 297 Annual Reports 1987 298 Annual Reports 1987 94-323 Cycles 1-5 Not in Orders 1993 94-324 Cycles 5-9 Not in Orders 1993 94-325 Cycles 9-12 Not in Orders 1993 94-326 Cycles 12-14 Not in Orders 1993 94-327 Cycles 15-17 Not in Orders 1993 94-328 Cycles 18-21 Not in Orders 1993 94-329 Cycles 22-26 Not in Orders 1993 94-330 Cycles 26-28 Not in Orders 1993 94-331 Cycles 28-31 Not in Orders 1993 94-332 Cycles 31-35 Not in Orders 1993 94-333 Cycles 35-40 Not in Orders 1993 94-334 Cycles 40-53 Not in Orders 1993 94-335 Cycles 54-58 Not in Orders 1993 94-336 Cycles 59-63 Not in Orders 1993 94-337 Cycles 63-67 Not in Orders 1993 94-338 Cycles 68-70 Not in Orders 1993 94-392 94-393 Water & Electric SCADA Logs Water & Electric SCADA Logs 1987-1988 1987-1988 Ret. · On/Off CV CV CV CV CV CV CV CV CV CV CV CV CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+6 CY+6 Dest. .... 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 200I 94-412 94-413 94-414 94-415 94-416 94-417 94-418 94-419 94-420 Water & Electric SCADA Logs Water& Electric SCADA Logs Water & Electric SCADA Logs Water & Electric SCADA Logs Water & Electric SCADA Logs Water & Electric SCADA Logs Water & Electric SCADA Logs Water & Electric SCADA Logs Water& Electric SCADA Logs 1987 1987 1987 1987 1987 1987 1987 1987 1987 CY+6 CY+6 CY+6 CY+6 CY+6 CY+6 CY+6 CY+6 CY+6 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 1 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 2 of 10 EXHIBIT A: Boxes Eligible for Destruction- Utilities Administration Location: Master Files (MFI) - Off-site Storage, Long Beach CA .Box #: File Name Date 94-424 Water &Electric SCADA Logs 1985 94-425 Water &Electric SCADA Logs 1985 94-426 Water &Electric SCADA Logs 1984 94-427 Water& Electric SCADA Logs 1984 94-428 Water& Electric SCADA Logs 1984 94-429 Water& Electric SCADA Logs 1984 94-431 Water& Electric SCADA Logs 1983 94-444 Dispatch Orders 1983 94-445 Dispatch Orders 1983 94-446 Dispatch Orders 1983 94-447 Dispatch Orders 1983/84 94-448 Dispatch Orders 1984 94-449 Dispatch Orders 1984 94-450 Dispatch Orders 1984 94-451 Dispatch Orders 1984 94-452 Dispatch Orders 1985 94-453 Dispatch Orders 1985 94-454 Dispatch Orders 1985 94-455 Dispatch Orders 1986 94-456 Dispatch Orders 1986 94-457 Dispatch Orders 1987 94-458 Dispatch Orders 1987 94-459 Dispatch Orders 1987 95-001 B-AMF Cycles 1-4 1983 95-002 B-AMF Cycles 4-5 1983 95-003 B-AMF Cycles 5-7 1983 95-004 B-AMF Cycles 8-9 1983 95-005 B-AMF Cycles 9-10 1983 95-006 B-AMF Cycles 11 - 12 1983 95-007 B-AMF Cycles 12-13 1983 95-008 B-AMF Cycles 13-14 1983 95-009 B-AMF Cycles 14-15 1983 95-010 B-AMF Cycles 15-16 1983 95-011 B-AMF Cycles 17-18 1983 95-012 B-AMF Cycles 18-20 1983 95-013 B-AMF Cycles 21-23 1983 95-014 B-AMF Cycles 23-25 1983 95-015 B-AMF Cycles 26-27 1983 95-016 B-AMF Cycles 27-28 1983 95-017 B-AMF Cycles 28 1983 95-018 B-AMF Cycles 28-30 1983 Ret. CY+6 CY+6 CY+6 CY+6 CY+6 CY+6 CY+6 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+5/10 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 Dest. 2001 2001 2001 2001 2001 200I 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 2 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 3 of 10 EXHIBIT A: Boxes Elil~ible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA _Box #: File Name Date 95-019 B-AMF Cycles 30-31 1983 95-020 B-AMF Cycles 32-33 1983 95-021 B-AMF Cycles 33-35 1983 95-022 B-AMF Cycles 35-37 1983 95-023 B-AMF Cycles 38-39 1983 95-024 B-AMF Cycles 40-51 1983 95-025 B-AMF Cycles 51-54 1983 95-026 B-AMF Cycles 55-58 1983 95-027 B-AMF Cycles 59-60 1983 95-028 B-AMF Cycles 61-63 1983 95-029 B-AMF Cycles 64-67 1983 95-030 B-AMF Cycles 64-70 1983 95-049 BLG SUPVR CONTROL REPORTS 1993 95-050 BLG SUPVR CONTROL REPORTS 1993 95-051 BLG SUPVR CONTROL REPORTS 1993 95-052 BLG SUPVR CONTROL REPORTS 1993 95-053 BLG SUPVR CONTROL REPORTS 1993 95-054 BLG SUPVR CONTROL REPORTS 1993 95-055 BLG SUPVR CONTROL REPORTS 1993 95-056 BLG SUPVR CONTROL REPORTS 1993 95-057 BLG SUPVR CONTROL REPORTS 1993 95-058 BLG SUPVR CONTROL REPORTS 1993 95-059 BLG SUPVR CONTROL REPORTS 1993 95-060 BLG SUPVR CONTROL REPORTS 1993 95-061 BLG SUPVR CONTROL REPORTS 1993 95-062 BLG SUPVR CONTROL REPORTS 1993 95-063 BLG SUPVR CONTROL REPORTS 1993 95-064 BLG SUPVR CONTROL REPORTS 1993 05-065 EILG gUPVR CONTROL REPORTS 1993 95-066 BLG SUPVR CONTROL REPORTS 1993 95-067 BLG SUPVR CONTROL REPORTS 1993 95-068 BLG SUPVR CONTROL REPORTS 1993 95-069 BLG SUPVR CONTROL REPORTS 1993 95-070 BLG SUPVR CONTROL REPORTS 1993 95-071 BLG SUPVR CONTROL REPORTS 1993 95-072 BLG SUPVR CONTROL REPORTS 1993 95-073 BLG SUPVR CONTROL REPORTS 1993 95-074 BLG SUPVR CONTROL REPORTS 1993 95-075 BLG SUPVR CONTROL REPORTS 1993 95-076 BLG SUPVR CONTROL REPORTS 1993 95-077 BLG SUPVR CONTROL REPORTS 1993 95-078 BLG SUPVR CONTROL REPORTS 1994 Ret. CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 cY-b4 cY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 200 200 200 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 3 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 4 of 10 EXHIBIT A: Boxes Eligible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA _Box #: File Name Date 95-126 BLG EXECPTION TRANSACTION 1994 95-127 BLG EXECPTION TRANSACTION 1994 95-128 BLG EXECPTION TRANSACTION 1994 95-129 BLG EXECPTION TRANSACTION 1994 95-130 BLG EXECPTION TRANSACTION 1994 95-13 1 BLG EXECPTION TRANSACTION 1994 95-132 BLG EXECPTION TRANSACTION 1993 95-133 BLG EXECPTION TRANSACTION 1993 95-134 BLG EXECPTION TRANSACTION I993 95-135 BLG EXECPTION TRANSACTION 1993 95-267 Service Orders 1990-1992 95-268 Service Orders 1991 - 1993 95-269 Service Orders 1992-1993 95-270 Service Orders 1989-1993 95-271 Service Orders 1990-1992 95-272 Service Orders 1988-1992 95-470 95-471 95-472 95-473 95-474 95-475 95-476 95-477 95-478 95-479 95-480 95-481 95-482 95-483 95-484 95-485 95-486 95-487 95-488 95-489 95-490 95-491 95-492 95-493 A-Daily Control Report A-Dai !y Control Report A~Dai ly Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Dai ly Control Report A-Daily Control Report A-Daily Control Report A-Dai ly Control Report A-Dai ly Control Report A-Dai ly Control Report A-Daily Control Report A-Daily Control Report A-Dai ly Control Report A-Daily Control Report A-Dai ly Control Report A-Dai !y Control Report A-Dai ly Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Dai iy Control Report A-Dai !y Control Report 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1995 1995 1995 1995 1995 1995 1995 1995 1995 Ret. CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 cY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 4 10/31/2001 Agency 521, Org. 06 I4 Exhibit A: Page 5 of 10 EXHIBIT A: Boxes Eli~tible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA _Box #: File Name Date 95-494 A-Dai !y Control Report 1995 95-495 A-Daily Control Report 1995 95-496 A-Daily Control Report 1995 95-497 A-Daily Control Report 1995 95-498 A-Daily Control Report 1995 95-079 BLG SUPVR CONTROL REPORTS 1994 95-080 BLG SUPVR CONTROL REPORTS 1994 95-121 BLG EXECPTION TRANSACTION 1994 95-122 BLG EXECPTION TRANSACTION 1994 95-123 BLG EXECPTION TRANSACTION 1994 95-126 BLG EXECPTION TRANSACTION 1994 95-127 BLG EXECPTION TRANSACTION 1994 95-128 BLG EXECPTION TRANSACTION 1994 95-129 BLG EXECPTION TRANSACTION 1994 95-130 BLG EXECPTION TRANSACTION 1994 95-13 1 BLG EXECPTION TRANSACTION 1994 95-132 BLG EXECPTION TRANSACTION 1993 95-133 BLG EXECPTION TRANSACTION 1993 95-134 BLG EXECPTION TRANSACTION 1993 95-135 BLG EXECPTION TRANSACTION 1993 95-267 Service Orders 95-268 Service Orders 95-269 Service Orders 95-270 Service Orders 95-271 Service Orders 95-272 Service Orders 1990-1992 1991-1993 1992-1993 1989-1993 1990-1992 1988-1992 95-470 95-471 95-472 95-473 95-474 95-475 95-476 95-477 95-478 95-479 95-480 95-481 A-Daily Control Report A-Daily Control Report A-Dai ly Control Report A-Daily Control Report A-Dai !y Control Report A-Dai ly Control Report A-Dai ly Control Report A-Daily Control Repoa A-Daily Control Report A-Dai iy Control Report A-Daily Control Report A-Daily Control Repoa 1994 I994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 Ret. CY+3 CY+3 CY+3 CY+3 CY+3 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+4 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 5 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 6 of 10 EXHIBIT A: Boxes Elil~ible for Destruction - Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA Box #: File Name Date 95-482 95-483 95-484 95-485 95-486 95-487 95-488 95-489 95-490 95-491 95-492 95-493 95-494 95-495 95-496 95-497 95-498 A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Dai !y Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Daily Control Report A-Dai !y Control Report A-Daily Control Report A-Dai ly Control Report A-Daily Control Report A-Dai ly Control Report 1994 1994 1994 1995 1995 1995 1995 1995 1995 1995 1995 1995 1995 1995 1995 1995 1995 95-527 95-528 95-529 95-530 95-531 95-532 95-533 95-534 95-535 95-536 95-537 95-538 95-539 95-540 95-541 95-542 95-543 95-544 95-545 95-546 95-547 95-548 95-549 95-550 B-AMF CYCLE 1-4 B-A M F CYCLE 5 B-AMF CYCLE 5-8 B-AMF CYCLE 8-9 B-A M F CYCLE 9-10 B-AMF CYCLE 10-12 B-A M F CYCLE 12-13 B-A M F CYCLE 13-14 B-AM F CYCLE 14-15 B-AM F CYCLE 15-17 B-AM F CYCLE 17-19 g-AMF CYCLE 19-21 B-AMF CYCLE 21-23 B-AMF CYCLE 24-26 B-A M F CYCLE 26-27 B-AMF CYCLE 27-28 B-AMF CYCLE 28-29 B-AMF CYCLE 29-31 B-AMF CYCLE 31-33 B-AMF CYCLE 33-34 B-AMF CYCLE 34-36 B-AMF CYCLE 36-39 B-AMF CYCLE 39-40 B-AMF CYCLE 40-52 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 1994 Ret. CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 200l 2001 2001 2001 2001 Rgsmith Page 6 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 7 of I0 EXHIBIT A: Boxes Elil~ible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA Box #: File Name Date 95-551 B-AMF CYCLE 52-56 1994 95-552 B-AMF CYCLE 56-59 1994 95-553 B-AMF CYCLE 59-61 1994 95-554 B-AMF CYCLE 61-64 1994 95-555 B-A M F CYCLE 64-67 1994 95-556 B-AMF CYCLE 67-70 1994 96-528 Daily Control Report 1996 96-529 Daily Control Report 1996 96-530 Daily Control Report 1996 96-53 1 Daily Control Report 1996 96-532 Daily Control Report 1996 96-533 Daily Control Report 1996 96-534 Daily Control Report 1996 96-535 Daily Control Report 1996 96-53 7 Daily Control Report 1996 96-538 Daily Control Report 1996 96-539 Daily Control Report 1996 96-556 Route Maintenance Report 1995 96-557 Route Maintenance Report 1995 96-558 Route Maintenance Report 1995 96-559 Route Maintenance Report 1995 96-560 Route Maintenance Report 1995 96-561 Route Maintenance Report 1995 96-562 Route Maintenance Report 1995 96-563 Route Maintenance Report 1995 96-564 Route Maintenance Report 1995 96-565 Route Maintenance Report I995 96-566 Route Maintenance Report 1995 96-567 Route Maintenance Report 1995 96-568 Route Maintenance Report 1995 96-569 Route Maintenance Report 1995 96-570 Route Maintenance Report 1995 96-571 Route Maintenance Report 1995 96-572 Route Maintenance Report 1995 96-573 Route Maintenance Report 1995 97-089 97-090 97-091 97-092 97-093 Credit Disconnects Credit Disconnects Credit Disconnects Credit Disconnects Credit Disconnects 1990-1992 1990-1992 1990-1992 1990-1992 1990-1992 Ret. CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 cY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+3 CY+2 CY+2 CY+2 CY+2 CY+2 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 200I 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 7 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 8 of 10 EXHIBIT A: Boxes Elil~ible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA _Box #: File Name Date 97-094 Credit Disconnects 1990-1992 97-095 Credit Disconnects 1990-1992 97-096 Credit Disconnects 1990-1992 97-097 Credit Disconnects 1990-1992 97-100 Credit Disconnects 1990-1992 97-101 Credit Disconnects 1990-1992 97-102 Credit Disconnects 1990-1992 97-103 Credit Disconnects 1990-1992 98-486 98-487 98-489 98-490 98-491 98-492 98-493 98-494 98-495 98-496 98-497 98-498 98-499 98-500 98-501 98-502 98-503 98-504 98-505 98-506 98-507 98-508 98-509 98-510 98-511 98-512 98-513 98-514 98-515 98-516 98-517 98-518 98-519 Disconnect Disconnect D sconnect D sconnect D sconnect D sconnect D sconnect D sconnect D sconnect D sconnect D sconnect DIsconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect sco!lllect sconnect sconnect sconnect sconnect sconnect sconnect sconnect sconnect sconnect sconnect sconnect scoll!lect Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders t 998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Ret. CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 cY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 8 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 9 of 10 EXHIBIT A: Boxes Eliffible for Destruction- Utilities Administration Location: Master Files (MFI)- Off-site Storage, Long Beach CA Box#: 98-520 98-521 98-522 98-523 98-524 98-525 98-526 98-527 98-529 98-530 98-531 98-532 98-533 98-534 98-535 98-536 98-537 98-539 98-540 98-541 98-542 98-543 98-544 98-545 98-456 98-457 98-458 98-459 98-560 98-561 File Name Disconnect Disconnect Disconnect Disconnect D~sconnect D~sconnect Disconnect Disconnect Disconnect D sconnect D sconnect D sconnect D sconnect D sconnect D sconnect D~sconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Disconnect Date Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Orders ! 998 Orders 1998 Orders 1998 Orders 1998 Orders 1998 Order~ 1998 Ret. CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 cY+2 CY+2 CY+2 Dest. 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 9 10/31/2001 Agency 521, Org. 0614 Exhibit A: Page 10 of 10 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Utilities Administration Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. Lori J. Pastucha Administrative and Safety Manager Rgsmith Page 10 11/5/2001 Agency 521, Org. 0626 Exhibit A: Page I of 6 EXHIBIT A: Boxes Elil~ible for Destruction- Intel~rated Resources File Ref.: File Name ER Residential Model Planning Manager-Capacity Purchases Working File Clean Air Act- Working File Banning Modular Pumped Storage Project- Working File Resource Survey Transmission Access-Working File Hydro-Re-License-Working File Anaheim Public Utilities Dept. Supply Plan-Working File Five Year Forecast- Working File %venty Year Forecast of Demand and Energy Req.- Working File Annual Report- Public Utilities Dept. San Juan Generating Station Presentation- Working File Water Reclamation Plant Reconnaissance Report Final Legislative Status Report Preliminary Operating Budget-LADWP MWD Industrial Water Conservation References Monthly Report of Revenue by SIC Code Forecast of Energy Use By Commercial Buildings Firms SIC Code within City Monthly Demand & Energy Requirements Forecast- Working File Transmission Service Agreements- Draft Demonstration Project to Convert City Vehicles- Working File ECPA Hydro Re Licensing- [Duplicate Copy] Calif. Energy Coinmission- Electricity Report-Draft Statistical Information - Bankruptcy Water Conservation Committee Economic Information Anaheim/So. Calif. Gas Meters Services Contract Population Census-Orange County Lake Elsinore Pumped Storage Project- Initial Consultants Package Date 1992 1989/90 1990 1991 1986 1990 1991 1985 1983 1985 1991 1993 1989 1991 1994/95 1989 1989 1982 1984 1993/94 1989 1993 1994 1992 1993 1991/92 1991/92 1991 1970 1992 Degree Day's- Working File Study-Special of the Natural Gas Distribution System in Anaheim- Working File Incremental Loads for the 1991 Forecast- Substation Analysis- Working File Request for Proposals- Demand Side Management Prqiects Hotel Motel ULF Toilet Rebate Program-Working File Commercial Lighting Prograin- Working File 1979-81 1991 1991 1991 1996 1991 Ret. CY+5 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CY+2 CY+3 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CYOP CYOP CY-b2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 Dest 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page l 10/30/2001 Agency 521, OrS. 0626 Exhibit A: Page 2 of 6 EXHIBIT A: Boxes Eligible for Destruction- Intet~rated Resources File Ref.: __ File Name Demand Side Management Program- Misc. File TIES Rates- Capacity Purchase Agreement- Draft Small Customer Time of Use Rates- Working File Demand Side Management Information- Oakside Alternate Energy Info. Electricity Report- SDG&E Final Resource Recommendation - Working File Pacific Power and Utah Power Resource and Market Planning Program- Working File R.W. Beck Pool IOA Simulation- Draft NCPA Request for Proposals to Supply Power Preliminary Resource Plan Core Gas Contract w/Enron - Working File Gas Procurement Cooperative Results-Working File Forecast Working Files Calif. Energy Commission Data Collection & Analysis Plan Calif. Energy Commission Quarterly Fuel & Energy Report Utilities Economist- Recruitment File Calif. Energy Commission Data Collection SIC Report to California Energy Commission Calif. Energy Commission Electricity Report- Drab Calif. Energy Commission-Model Commercial Output Cal if. Energy Co~nmission Model Commercial Output Calif. Energy Commission-Model Commercial Program Listings Electric Forecast Working File Janis Lehman- Working Files (Strategic Options/Distributed Generation)-All Drafts Strategic Options Proposal Set # 13 - Power Resource Scheduler II/[Duplicate Copy] RAMS (Reclamation Alternative Modular- SCADA)- Notebooks ENPRO Notebooks- Outdated Data Models ENPRO Data Model Notebook Chart of Accounts-Public Utilities Department Strategic Options Memorandum Notebook- Janis Lehman University Extension Course Notebook- Regulatory Universe Strategic Options Working Files/Drafts- Power Resource Scheduler It Temperature Data Elfin Data- Printouts lOutdated] MV 90 - Outdated Data Model - Training Outline Integrated Resources- Senior Planner- Working File Electric Forecast- Working File Date 1992 1992 1991 1990 1994 1990 1989 1994 1990 1981 1995 1992/93 1990/91 1992 1991 1983 1993/95 1991 1990 1992 1992 1992 1995 1999 1999 1994 1995 1994 1983 1997 1983 1998 1991 1997 1994 1995 Ret. CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CY+2 CY+2/5 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CY+2 CY+2 CY+2 CY+2 CYOP CYOP cY+5 CY+5 CY+5 CY+3 CY+2 CY+2 CY+2 CY+2/5 CY+2 CY+2 CY+2 Dest 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 2 10/30/2001 Agency 521, Org. 0626 Exhibit A: Page 3 of 6 EXHIBIT A: Boxes Elil~ible for Destruction- Intel~rated Resources File Ref.: File Name Telecommunications UTS Evaluation Team Notebook Integrated Resources Plan [Duplicate Copy] Electricity Journal National Economic Research Associates Price Cap- Working Paper A.P.P.A.- Strategic Management Process for Public Po~ver Systems ENRON- Energy Forum- Burbank Hilton RKS-Public Utilities Dept. Business Assessment Survey of Current Business - Publications - U.S. Department of Commerce Circuit Notebook Special Gas Studies-Working File NYMEX Electricity Futures Seminar- Working File Natural Gas Evolution, Structure & Economics ENPRO Runs Manual ENPRO Runs Manual Environmental Defense Fund- Notebook Integrated Resource Plan - Draft SPSS Manual [Information Analysis System] Southern Energy Systems Notebook Economics 690 Course Notebook Economics 690 Course Notebook ENPRO Runs Manual California Public Utilities Commission - Rules of Practice & Procedure R.W. Beck Draft Report- Five City Alternative Power Resource Scheduler- Working File Strategic Options- Draft/Working File Ground Water Pollution & Hydrology- The Princeton Course - Notebooks ER 94 Old Demand Forms- Discontinued in 1993 by state of California Energy Commission Memorandum of Understanding - Clcrical/IBEW/General Employees [Duplicate Copies] CitiBase Macronomic Data Base- Notebook Integrated Resources Plan (IRP) Working File LA Cellular- Koll Real Estate Notebook Residential Customer Survey [Duplicate Copies] Edison Restructuring Agreement [Draft] Commercial Survey Working File Gas Cooperative Billing Working File Public Utilities Department Annual Reports[Duplicate Copies] Residential Consumption Survey Income Project - County of Orange Energy Conservation Manual-CEC Date 1995 1996 1998 1997 1995 1998 1997 1994 to 1999 1987 1992 1995 1990 1992 1986 1981 1993 1984 1997 1990 1990 1992 1989 1994 1994 1997 1989 1994 1996-00 1992 1996 1997 1999 1997 1995 1994 1980-90 1986/87 1980 I988 Rgsmith Page 3 Ret. CY+3 CY+2 CYOP CYOP CY+2 CY+2 CY+2 CYOP CY+2 CY+2 CY+2 CY+2 CY+5 CY+5 CY+2 CY+2 CY+5 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CY+2 CYOP CY+2 CY+2 CYOP CY+2 CYOP CY+2 cYOP N/A CY+2 CY+2 CV CY+2 CY+2 CY+2 10/30/2001 Dest 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 201 2001 2001 2001 Agency 521, Org. 0626 Exhibit A: Page 4 of 6 EXHIBIT A: Boxes E!il~ible for Destruction- Integrated Resources File Ref.: File Name Energy Consumption Survey Gas Market Report- Publication Strategic Planning- Progress Report Curtailment Report- Working File City of Anaheim- Phone Directory General Plan Update Workbook CPUC Correspondence Notebook Public Benefit Program Notebook Fundamentals of Energy Options - Notebook Demand Side Management Program Publications Public Utilities Department Annual Reports [Duplicate Copies] Marketing Information Retrieval and Customer Load Estimate - Notebook "The Next Step" Notebook- Special Analysis/Working File Gas Cooperative- Draft Working Files DOT Bottle- Working File Texas- Ohio West- Working File Request for Bids- Gas Cooperative- Working File Gas Suppliers/Marketing- Working Files Fundamentals of Energy Options- Princeton Review Seminar Fundamentals of Energy Futures- Princeton Review Seminar Notebook Electric System Forecast [5 Duplicate Copies] Load Research-Working File ER-94 Service List-Working File Introduction to Input/Output Economic Water Services- Working File [Distribution Copies] Commercial Survey-Working File Gas Cooperative Presentation - Working File Work Plan/Working File for 1988 5-Year Forecast WSCC - Directory Notebook Commercial Industrial Survey- Working File Electric Forecast- Working File Franchise Agreement Research Notebook Electric System Forecast-Working Notebook Residential Survey - Notebook Long Run Marginal Cost- Working File City of Orange- Working File Commercial Recreation Area- Planning Commission- Working File Customer Information System (CIS)- Working File Data Collection & Analysis Plan- Working File Gas Market Report Publication Notebook Date 1990 1993 1988/89 1980-82 1995 1978 1998 1998 1997 1987 1994/95 1984 1996 1992 1994 1992 1992 1991-93 1998 1998 1991 1988/89 1994 1969 1996-98 1992 1995/96 1988 1995 1993 1992 1992 1992 1989 1993 1993 1993 1996 1994-95 1994 Ret. CY+2 CYOP CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CV CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP CY+2 CY+2 CY+2 CYOP CY+2 CY+2 CY+2 CYOP CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CYOP Dest 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 4 10/30/2001 Agency 521, Org. 0626 Exhibit A: Page 5 of 6 EXHIBIT A: Boxes Eligible for Destruction- Intel~rated Resources _File Ref.: File Name Date Power Resource Scheduler Timesheets [Employee 1994-00 Copy] Public Utilities Department Annual Reports [Duplicate Copies] Residential Survey- Working File Residential & Industrial Survey Land Use Data- Working File Land Use Average Survey- Working File Generic Competitors- Strategic Plan Notebook Conservation and Renewable Energy Programs- Progress Reports- Working File CEC -Common Methodology Forecast Process- Working File Five Year Forecast- Working File Fuels Report Natural Gas Supply- Working File Lon,, Range Land Use Forecast Working File Commercial Hourly End Use Study- Status Report by Conservation and Solar Division City Light Department Peak Summary Report- Working File Downtown Anaheim Project Alpha Conceptual Plans- [Draft] Common Methodology VII Demand Forms Energy Price Management Presentation Forecasting Commercial Energy Consumption in California- Publication Population/Employment by Industry- Research Publications Common Forecasting Methodology- Working File Utility Data Collection & Analysis Program - Notebook EN PRO - Users Manual Demand Forecast of Electricity & Natural Gas- Pt. blication Orange County Progress Report- County of Orange Economic Practicality: Customers and Accounts- Publication Employment Development Department- Annual Planning Information -Publication Commercial Survey Electric Report Supply Forms (ER 96) Electric System Forecast [Duplicate Copy] Cost Allocation Study Annual Directory & Statistical Report [Duplicate Copy] SPSS/PC+ Advanced Statistics Manual for IBM Computer [Outdatedl Anaheim Public Utilities Department Annual Report [Duplicate Copies] 1979-86 1986 1994 1988 1988 1995/96 1989 1991 1988 1991 1988 1982-85 1988 1987 1989 1993 1984 1981-1986 1989 1986 1991 1979 1987-88 1993 1990 1988 1996 1995 1983 1999 1989 1989-97 Ret. CYOP CYOP CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+2 CY+5/5 CY+2/5 CYOP CY+2 CY+5 CYOP CYOP CY+2 CY+2 CY+5 CY+2 CY+2 CYOP CYOP CY+2 CYOP CYOP CY+5/5 CYOP CY+5 CYOP Dest 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 2001 Rgsmith Page 5 10/30/2001 Agency 521, Org. 0626 Exhibit A: Page 6 of 6 EXHIBIT A: Boxes Elil~ible for Destruction- Integrated Resources File Ref.: File Name Operating Data for Electric Utility Plants - American Public Power Association [Duplicate Copy] Industrial Energy & Conservation Study Storage Banking Program- Southern California Gas Company- Working File Integrated Resources Plan [Duplicate Copy] Residential Energy & Consumption Survey State of California Electricity Report Electric System Forecast [DuZ~iicate Copy] Integrated Resource Plan [Duplicate Copy] Industrial Energy & Conservation Study Integrated Resources Plan [Duplicate Copy] Resource Allocation Plan- Anaheim Public Utilities Department- Binder[Working File] Electric System Forecast [Duplicate Copy] Integrated Resource Plan [Duplicate Copy] Temporary Employee-Working File ELFIN Data Model- Working File Integrated Resource Plan [Duplicate Copy] Gas Cooperative Agreement-Working File 35 M W Power Sale Agreement [Draft] SPSS Software- Working File ER 96- Working File Marginal Cost Study- Working File Date Ret. Dest 1996 CY+2 2001 1990 CY+2 2001 1991 CY+2 2001 1996 CYOP 2001 1992 CY+2 2001 1993 CY+2 2001 1991 CYOP 2001 1991 CYOP 2001 1994 CY+2 2001 1992 CYOP 2001 1989 CYOP 2001 1990 CYOP 2001 1991 CYOP 2001 1992-96 CY+2 2001 1996 CY+2 2001 1992 CYOP 2001 1992 CY+2 2001 1996 CYOP 2001 1996 CY+2 2001 1996 CY+2 2001 1996 CY+2 2001 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Integrated Resources Division records. There are no extraordinary events such as litigation to cause them to be removed from the ' ' cycle p TStructl°n . Integrated l~sources Manager Kenneth S. Noller Assistant General Manager Electric Services Rgsmith Page 6 10/30/2001 Agency 521, Org. 0626 Exhibit A: Page 1 of 1 EXHIBIT A: Utilities Systems Operator Tape No. 1-561 1180- 1366 1551 - 1735 1001 - 1092 1093 - 1199 2000 - 2502 2503 - 2776 2777- 3215 Utilities System Operator- Dispatch Voice Logein~ Transmission Tapes: Held due to Santiapo Landslide Litigation Dispatch Voice Transmission Tapes Dispatch Voice Transmission Tapes Dispatch Voice Transmission Tapes Dispatch Voice Transmission Tapes Dispatch Voice Transmission Tapes Dispatch Voice Transmission Tapes Dispatch Voice TransmissIon Tapes Dispatch Voice Transmission Tapes Dates Ret. .Disp. 10/1992 to CY+ 1/+6 2001 1/1994 Months 7/1994 to CY+I/+6 2001 12/1994 Months 7/1995 to CY+I/+6 2001 12/1995 Months 1/1996 to CY+I/+6 2001 3/1996 Months 4/1996 to CY+I/+6 2001 11 / 1997 Months 4/1996 to CY+I/+6 2001 11 / 1997 Months 11/1997 to CY+I/+6 2001 8/1998 Months 9/1998 to CY+I/+6 2001 10/1999 Months The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Utilities System Operator Division records. There are no extraordinary events such as litigation to cause them to be removed ti'om the destruction cycle. Dennis C. Lambert Chief Utilities System Operator Concur, Kenneth S. Noller Assistant General Manager Electric Services Rgsmith Page I 10/29/2001 INSTRUCTIONS MFI Master Files AUTHORIZATION FORM 1. Please complete this form prior to 1000 New York Street DESTRUCTION OF RECORDS any pickup of boxes/files. (List may be Long Beach, CA 90813 attached.) Phone: (562) 437 -0706 Toll -Free: (800) 426 -7186 2. This Authorization MUST be FAX: (562) 437 -0705 Toll -Free: (888) 467 -3922 signed by an officer of the company e -mail: masterflles@prodigy.net Date: or their designee. CITY OF UTILITIES 3. Mali Original of this form to MFI at Your Company Name: address listed or give to MFI Address: 201 S. ANAHEIM BLVD., 11TH FLOOR Messenger at time of pick -up. l City: ANAHEIM State: CA Zip Code: 92805 MFI Account Number: 1031490 Page 2 of 3 • METHOD OF DESTRUCTION REQUESTED: ❑ DISPOSAL ❑ SHREDDING (RECOMMENDED) THIS IS THE AUTHORITY FOR MFI MASTER FILES TO DESTROY THE FOLLOWING DESCRIBED BOXES AND THEIR CONTENTS HELD IN THE ABOVE REFERENCED ACCOUNT. DESTRUCT DATE YOUR BOX # !LOCATION MFI # I DESCRIPTION OF CONTENTS (ffapplicable) 262 -268 293 -298 Annual Reports 2001 94 -323 to 94 -338 Cycles -Not In Orders 2001 94 -392 to 94 - 393 Water & Electric SCADA Logs 2001 94 -412 to 94 -431 Water & Electric SCADA Logs 2001 94 -444 to 94 -459 Dispatch Orders 2001 95 -001 to 9-5-030 B -AMF Cycles 2001 95 -049 to 95 -135 BLG SUPVR CONTROL REPORTS 2001 95 -267 to 95 -272 Serving. Qrrig.rc 201)1 95 -470 to 95 -L98 A -Daily Control Report 2001 95 -079 to 95 080 BLG SUPVR CONTROL REPORTS 001 Total Boxes to be Destroyed this page:pga A4k. _ _ Print Authorized Agents Name Signature of Authorized Agent Title CERTIFICATE OF DESTRUCTION The above records have been destroyed on. Z I1t10S at L 0/IJto I ", CA by t tI 11K0-1' PSi e ocRQ Pei•` `0140• Signature of Custodian Title Signature of Witness Title i 1 INSTRUCTIONS MFI Master Files AUTHORIZATION FORM 1. Please complete this form prior to 1000 New York Street DESTRUCTION OF RECORDS any pickup of boxes/files. (List may be Long Beach, CA 90813 attached.) Phone: (562) 437 -0706 Toll -Free: (800) 426 -7186 2. This Authorization MUST be FAX: (562) 437 -0705 Toll -Free: (888) 467 -3922 signed by an officer of the company e -mail: masterfiles@prodigy.net Date: or their designee. C ITY OF ANAHEIM - PUBLIC UTILITIES 3. Mali Original of this form to MFI at Your Company Name: address listed or give to MFI Address: 201 S. ANAHEIM BLVD., 11TH FLOOR Messenger at time of pick -up. City: ANAHEIM State: CA Zip Code: 92805 MFI Account Number: 1031490 Page 1 of 3 . METHOD OF DESTRUCTION REQUESTED: CI DISPOSAL El SHREDDING (RECOMMENDED) THIS IS THE AUTHORITY FOR MFI MASTER FILES TO DESTROY THE FOLLOWING DESCRIBED BOXES AND THEIR CONTENTS HELD IN THE ABOVE REFERENCED ACCOUNT. I YOUR BOX # I LOCATION # I DESCRIPTION OF CONTENTS I (lf applicable) 1 T -1 to T -39 Video Tapes - Systems Operations 2001 D -144 to D -194 Power Resource Records 2001 D -195 to D -231 Annual Reports(Duplicate Copies) 2001 D -232 to D -276 Utilities Administration Records 2001 Total Boxes to be Destroyed this page: 8 l 1 _ Pa a•� -Tme Ai- �`LdtCQ at45 c toa. Print Authorized Agent's Name Signature of Authorized Agent Title CERTIFICATE OF DESTRUCTION The above records have been destroyed oni2/12 /0i at Abet rtl CA by M Fes . 0Y44 4212 rPePr• Red• CDDgta 6 a tQ jklitr, Daft: L6C.ealD. Signature of Custodian Title Signature of Witness Title