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Library 1996/04/24 `lt T'_ J p' { r 1 MINUTES ANAHEIM PUBLIC LIBRARY BOARD Ju 6 3 50 pi , MEETING LOCATION TIME C ivy Anaheim Public Library Wednesday 500 West Broadway April 24, 1996 Anaheim, California 92805 AGENDA ACTION TAKEN 1 CALL TO ORDER The meeting was called to order by Chairman Glenda Flora at 6:40 p.m. PRESENT Glenda Lee Flora, Chairman Cristian Miller Marjorie Rothrock, Vice Chairman ABSENT Mary Lou Pekar (excused) Patricia (Patsy) Tafolla (excused) STAFF Christopher K. Jarvi, Community Services Director Audrey A. Lujan, Library Administrative Services Manager M. Kevin Moore, Central Library Manager Jean Vona, Division Secretary GUESTS Sarah Alevizon, Member, Library Foundation Connie Elomeyer, Library Board Liaison, Friends of the Anaheim Public Library Mary Raffel, Chairman, Friends of the Anaheim Public Library INTRODUCTIONS A. WRITTEN COMMUNICATION The Board reviewed a memorandum from Audrey A. Lujan dated M/S MR/CM April 9, 1996, requesting payment approval for Invoice No. 10803 from the Anaheim Union High School District for the printing of envelopes in connection with the Michael L. Roston Creative Writing Contest. Payment was unanimously approved. B. UNSCHEDULED ORAL Sarah Alevizon introduced herself and said she wanted to COMMUNICATION personally thank the Board Members and Library staff for attending the Library Foundation's "Crime A La Cart" luncheon fundraiser on April 14, 1996. Mrs. Alevizon then briefed the Anaheim Public Library Board Minutes of the Meeting of April 24, 1996 AGENDA ACTION TAKEN 2 Board on a proposal called "Round Up for Kids" which was presented to the City Council. The idea being proposed is to ask Anaheim utility users to voluntarily round up their utility billings to the next dollar figure when submitting their payment to help raise additional funds for various children's programs. Mrs. Alevizon asked the Board Members to please contact the City Council regarding their support of the proposal. II. APPROVAL OF MINUTES OF Minutes of the March 27, 1996 meeting were unanimously MARCH 27, 1996 M/S CM/MR approved. III. ACTIVITY REPORTS The Board Members were presented with copies of the General Fund Statement of Revenue and Expenditures for the eight months ended February 29, 1996 and the Anaheim Public Library Monthly Statistical Report for March 1996. Kevin Moore pointed out that the 1996 statistics were lower than the 1995 statistics because there were fewer service days in 1996. IV. UNFINISHED BUSINESS A. LEGISLATION /GOVERN- Glenda Flora noted that she had no new information from MENT RELATIONS CALTAC on which to report. B. LIBRARY FOUNDATION Kevin Moore reported that the "Crime A La Carte" luncheon was FUNDRAISING EVENT highly successful and netted approximately $10,500. She noted that a number of City officials and City and Library staff were among the 290 attendees. The Foundation is planning to hold another event of this type next year. Mrs. Moore informed the Board that Rick Brown, Acting Library Branch Manager at Haskett, donated his old car to the Foundation. She said that Dennis Hardin Oldsmobile has agreed to purchase any vehicles which are donated to the Foundation. The APL Foundation is meeting with the Newport Beach Library Foundation about participating in their speaker series. They are investigating the possibility of having a speaker make a presenta- tion at Newport Beach in the morning and then giving a talk in north Orange County in the afternoon or evening. V. NEW BUSINESS A. FINES AND FEES REVISIONS Audrey Lujan noted that the Board last addressed fines and fees in M/S CM/MR 1992. Staff has recently reviewed fines and fees and is recom- mending the establishment of two new fees and the elimination of Anaheim Public Library Board Minutes of the Meeting of April 24, 1996 AGENDA ACTION TAKEN 3 reissuance of lost library cards and would allow for the levying of a $2.00 charge for an adult library card and a 50 cent charge for a juvenile library card. It is hoped the card replacement fee will change the behavior patterns of patrons who are constantly losing or misplacing their cards. Staff is recommending that the current 50 cent reserve fee be eliminated since it is labor intensive and the collection process is quite cumbersome. As the collection has reduced in size, copies are often not available, and staff feel the elimination of this fee would be a way to let the public know we realize our resources are sometimes inadequate. Staff recommen- dations regarding fines and fees were unanimously approved by the Library Board. B. MEETING DATE CHANGE The Library Board unanimously elected to change the date of M/S CM /GF their monthly meetings from the fourth Wednesday to the first Wednesday. The Board will continue to meet at 6:30 p.m. in the second floor conference room at the Central Library. The Board Members also elected not to hold a meeting in May since there would only be a one -week period between the April and May meeting dates. C. MOTHER COLONY HOUSE Chris Jarvi reported that the Mother Colony House Advisory RELOCATION Board and the Redevelopment Board are discussing the possi- bility of moving the Mother Colony House from its current location on West Street to the downtown area near the new Community Center and historic homes. Mr. Jarvi noted that the Library Board may be asked to make a recommendation regarding the relocation. VI. INFORMATION A. ANGEL GAME DATE Chris Jarvi asked the Library Board if they would like to reserve Executive Box 3 for an upcoming Angel baseball game. He suggested the Board might want to reserve the box on the night of one of their scheduled meetings. The Board Members expressed enthusiasm about reserving the box on a meeting night and indicated their choice of dates as: (1) 08/07, (2) 09/04, or (3) 07/03. B. FRIENDS UPDATE Connie Blomeyer said the Friends received a letter from Execu- tive Women International offering to donate 200 books for their used book sale. They are hoping to have the books in time for the October sale. The May book sale will be held on the 3rd and 4th. The Friends will man a booth at the Children's Festival on May 25. They will also help with the Magic School Bus program on June 8 which is expected to attract between 1,500 -1,600 children to the Central Library during the four hour period from Anaheim Public Library Board Minutes of the Meeting of April 24, 1996 AGENDA ACTION TAKEN 4 3:00 -7:00 p.m. (Kevin Moore noted that the event will launch the Summer Reading Program and will be paid for by Scholastic Books, who invited bids from libraries which would actively promote the program.) Mrs. Blomeyer said the Friends will hold an election meeting in May and will hold their annual meeting from 6:30 -7:30 p.m. on June 6 at the Euclid Branch Library. Mary Raffel noted that the Friends could use some help with security at the book sales. She said booksellers oftentimes get aggressive and present problems for the group. Chris Jarvi asked Kevin Moore to contact Terry Lowe to arrange for Park Rangers to provide security for the Friends' May book sale. Connie Blomeyer reported that the Friends of the Anaheim Public Library have been invited to attend a special luncheon in August which will be hosted by the Friends of the Canyon Hills Library. VII. BOARD COMMENTS MEMBER CRISTIAN MILLER Cris Miller noted that he thoroughly enjoyed the Library Foundation's fundraiser. He said he feels the Library Board is making a great deal of progress. VICE CHAIRMAN Marjorie Rothrock distributed a copy of an article from the MARJORIE ROTHROCK current CALTAC newsletter listing suggestions for successful trustees. She noted that she had never been on a tour of the Central Library. Chris Jarvi asked Kevin Moore to arrange a tour for her. Mrs. Rothrock said she is collecting material on volunteers and feels there are a number of routine tasks currently performed by Library staff that could be delegated to skilled volunteers. Mr. Jarvi noted that Parks and Recreation has a volunteer program and said staff will work on a way to include the Library in a volunteer program. Mrs. Rothrock asked that the Board be kept abreast of develop- ments regarding computer purchases for the Library. Audrey Lujan noted that the Santiago Library System has provided $6,500 with the stipulation that the monies be used prior to the end of the current fiscal year for the purchase of net -ready Pentium computers. Chris Jarvi stated that staff is preparing both a short - term and a long -term (strategic) plan for the Library Division and will present the Board with more detail on these items at the June meeting. Anaheim Public Library Board Minutes of the Meeting of April 24, 1996 AGENDA ACTION TAKEN 5 CHAIRMAN GLENDA LEE FLORA Glenda Flora mentioned the library programs at Cal State Fullerton and other local area networks and asked about the availability of funding for staff training. Chris Jarvi stressed the importance of professional development and the need to invest in the people within an organization. He said the issue would be addressed as training needs arise and funding would be made available. VII. MISCELLANEOUS A. NEXT MEETING The next regular meeting of the Anaheim Public Library Board will be held on Wednesday, June 5, 1996. B. ADJOURNMENT Chairman Flora adjourned the meeting at 8:15 p.m. Chairman Secretary