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Library 1996/11/06 pr r i iL' JL I l V r _ r MINUTES ANAHEIM PUBLIC LIBRARY B TA RE t q 01 1 S - 6 MEETING LOCATION O F F; C E "EtM ,; CITY OF 10,t 1i Anaheim Public Library Wednesday 500 West Broadway November 6, 1996 Anaheim, California 92805 AGENDA ACTION TAKEN 1 CALL TO ORDER The agenda having been posted at 11:00 a.m. on November 1, 1996, the meeting was called to order by Chairman Cristian Miller at 6:32 p.m. PRESENT Glenda Lee Flora Cristian Miller, Chairman Mary Lou Pekar Marjorie Rothrock Patricia (Patsy) Tafolla, Vice Chairman ABSENT None STAFF Christopher K. Jarvi, Community Services Director Audrey A. Lujan, Library Administrative Services Manager M. Kevin Moore, Central Library Manager Jean Vona, Division Secretary GUESTS Sarah Alevizon, Library Board Liaison, Library Foundation Tasneem Ghazali, Chairperson, Michael L. Roston Creative Writing Contest Committee Mary Raffel, Chairman, Friends of the Anaheim Public Library Clifford Rothrock I. COMMUNICATION FROM OTHERS A. WRITTEN COMMUNICATION Copy of a letter dated October 2, 1996 written to Mrs. Barbara B. Whorton on behalf of the Anaheim Public Library Board by Chairman Cristian Miller, regretfully accepting Mrs. Whorton's resignation from the Telecommunications Policy Advisory Com- mittee and thanking her for having served as the Library Board's representative. /� Anaheim Public Library Board Minutes of the Meeting of November 6, 1996 AGENDA ACTION TAKEN 2 B. UNSCHEDULED ORAL None COMMUNICATION II. APPROVAL OF MINUTES OF In reviewing the proposed Minutes of the October 2, 1996 OCTOBER 2, 1996 meeting, Glenda Flora called attention to Item V (A) on page 3, M/S GF /MR concerning the appointment of an alternate representative to the Community Development Advisory Board. She noted that she had been unable to attend the training session, but that Marjorie Rothrock went to the meeting and will, therefore, serve as the Library Board's alternative representative to the CDAB for the 96/97 FY. The Board unanimously approved the Minutes as submitted. IIL ACTIVITY REPORTS A. PUBLIC SERVICES Kevin Moore referred the Board Members to the written report submitted on the ongoing activities at the various library branches. She noted that the Bookmobile would be visiting the Patrick Henry Neighborhood Council this evening. Cris Miller called attention to the large increases in the Bookmobile's patronage and circulation of materials as indicated in the statistical report for September 1996 vs. September 1995. Mrs. Moore stated that Bookmobile users are restricted to five items per visit because of the limited resources on board and because of the heavy patronage. Glenda Flora asked about computer access for patrons. Kevin Moore explained that patrons can access Gateway on the terminals in the Library for information on business, health, general periodicals and information of interest to children. This service can also be accessed from home. Each APL Reference Desk has a computer on which staff can access Internet to assist patrons. Chris Jarvi noted that staff is working on a system to develop PC access to the Internet for patrons in the Library. Glenda Flora said Rochester Hills, Michigan has a program providing patrons with Internet access in the library as well as from their homes. B. FRIENDS UPDATE Mary Raffel reported that the October 4 -5 book sale was highly successful and that the Friends' membership drive is also doing very well. The group will hold a magazine, paperbacks, records and sheet music sale on February 1, 1997 from 11:00 a.m. to 2:00 p.m. C. LIBRARY FOUNDATION Sarah Alevizon announced that the Foundation has scheduled an UPDATE authors luncheon at the Sheraton Hotel on April 20, 1997. Writers J. A. Jance and Jo -Ann Mapson will appear at the fund- raiser. The group hopes to add another author who writes about the southwest to the panel. They would like to schedule a pro- gram with Hispanic authors sometime during the summer of 1997. Anaheim Public Library Board Minutes of the Meeting of November 6, 1996 AGENDA ACTION TAKEN 3 IV. UNFINISHED BUSINESS A. LEGISLATION /GOVERN- Glenda Flora said she had no report this month. MENT RELATIONS B. STRATEGIC PLAN UPDATE Audrey Lujan noted that everything is on target and progressing well. The Steering Committee and Citizens Advisory Committees held meetings on October 10 and reviewed and suggested changes to the draft vision. A staff workshop was then held on October 17 with 87 employees, both full -time and part-time, in attendance. The consultants and Library Administrative staff are currently working on a draft plan which will be presented to the Steering and Citizens Advisory Committees prior to their next meeting on November 25. Following their input, the draft plan will be distributed to members of the Community Focus Groups, Public Forum participants, interested staff, etc. to provide them an opportunity to share their input at a meeting to be held on December 16. C. PROPOSED ROSTON CON- Tasneem Ghazali reviewed the various line items on the proposed TEST BUDGET FOR FY 96/97 budget for the 19th Annual Michael L. Roston Creative Writing M/S MR/GF Contest. She noted that Nancy Smiler Levinson, author of "Turn of the Century" and "Christopher Columbus," will be the guest speaker at the May 1997 Awards Ceremony. The Board Members unanimously approved the 1996/97 Michael L. Roston Creative Writing Contest budget as proposed. V. NEW BUSINESS A. CDBG FUNDING PROCESS Chris Jarvi reviewed the Master Calendar of Citizen Input Meetings for the 1997/98 Federal Funding Cycle noting that the public is scheduled to address the Library Board at their December 4 meeting. He suggested the meeting be moved to the Central Library's multi - purpose room to accommodate additional attendees. Kevin Moore noted that two proposals have been sub- mitted to the City Manager's office for the Bookmobile for the 1997/98 FY. One proposal requests $65,000 for general support and the second proposal asks for $50,000 under the capital cap for the next two years to be used toward the purchase of a second Bookmobile trailer. Cris Miller urged the Board Members to attend the Neighborhood Council Meetings if at all possible. B. TIME CHANGE FOR Chris Jarvi noted that the Parks & Recreation Commission will DECEMBER 4, 1996 be combining their November and December meetings on LIBRARY BOARD MEETING December 4 because of the holidays. CDBG public input is also scheduled to take place at the Parks & Recreation meeting which Anaheim Public Library Board Minutes of the Meeting of November 6, 1996 AGENDA ACTION TAKEN 4 begins at 5:00 p.m. Mr. Jarvi explained that he might be a bit late in arriving for the Library Board Meeting at 6:30 p.m. The Board decided to start their meeting at their regular time and begin the CDBG public input process upon Mr. Jarvi's arrival. VI. INFORMATION A. TELECOMMUNICATIONS The Board was provided with an operational update in follow -up REPORT to the Telecommunications Policy Advisory Board report given by Barbie Whorton at their September 4 meeting. Chris Jarvi noted that the Central Library and the four branches are a part of the pilot project (Phase 1A) and will be on -line upon its com- pletion in March 1997. Five of the six public access devices that will be provided by SpectraNet (SNI) have been allocated to the libraries. Cris Miller indicated the Board would appreciate having an update from Pat Earnest, the Library's Technical Services Manager and Telecommunications Task Force representative, upon the completion of the pilot project. B. CALIFORNIA REFERENCE Kevin Moore reviewed the results of an annual reference evalua- EVALUATION PROJECT tion conducted by the California State Library. The Central Library elected to participate in this year's study to learn how our patrons assess both their success in locating reference information and their satisfaction with the service they received. Study results showed that Anaheim had exceptional scores in both areas, rating higher than the averages for all the other libraries in California who participated in the survey. C. RECOGNITION OF Audrey Lujan noted that at their July 16, 1996 meeting, the City ELIZABETH J. SCHULTZ Council recommended the City Manager suggest an appropriate memorial for Elizabeth J. Schultz to be kept in the Library's Local History Room. Jane Newell, Robert Nunez and Rocio Garcia have compiled a memorial tribute outlining Mrs. Schultz's numerous contributions to the Anaheim community and to the Anaheim Public Library system which features several photo- graphs of Mrs. Schultz. In keeping with the Council's recom- mendation, the memorial will be enlarged, framed, mounted and displayed in a prominent position in the Elizabeth J. Schultz Anaheim History Room. D. COUNCIL RECOGNITION OF Audrey Lujan reported that Connie Blomeyer was extremely CONNIE BLOMEYER pleased with the recognition she received from the City Council at their meeting on October 22, 1996. The Council presented Connie with a Declaration and she received a standing ovation for her 30+ years of service to the Friends of the Anaheim Public Library and the community. Anaheim Public Library Board Minutes of the Meeting of November 6, 1996 AGENDA ACTION TAKEN 5 E. FACILITY ENHANCEMENTS Audrey Lujan informed the Board that there will be some modifications made to two of the aisles in the Central Library parking lot. Signage directing drivers to stop before turning into the flow of traffic will be added to the first aisle which is parallel to Broadway and heads in a westerly direction. The last aisle (on the south section of the lot by the Police Department) has been designated as a one way lane which directs the flow of traffic in an easterly direction. These changes will eliminate potential traffic hazards and accidents. The parking lots at Haskett and Sunkist were restriped and new "patron only" parking spots were designated. The City has begun an interior lighting retrofit project. All Library facilities were reviewed by the Facilities Maintenance staff and it was determined that the Central Library will require major retrofitting. Minor lighting changes will be made at Euclid and Sunkist. F. UPDATE ON HELPING Chris Jarvi announced that the staff report on the Helping Hands HANDS PROPOSAL Program will go before the City Council on November 19. The new Utilities billing system is now in place so the program can go into effect immediately if the Council approves the proposal. VII. BOARD COMMENTS VICE CHAIRMAN PATRICIA Patsy Tafolla extended an invitation to those present to attend the (PATSY) TAFOLLA first Anaheim Public Library- Benjamin Franklin School Family Reading Night graduation ceremony at 5:45 p.m. on November 7 in the school's library. She said the program generated a great deal of excitement and plans are already underway for a segment for the kindergarten level. Kevin Moore noted that other schools have been calling the Library regarding the program. CHAIRMAN CRISTIAN MILLER Cris Miller mentioned the results of the previous day's election, noting that Shirley McCracken had been newly elected to a Council seat and that Tom Tait had been reelected. The Board requested that Chairman Miller write a letter to Frank Feldhaus on their behalf thanking him for his much appreciated support of the Anaheim Public Library system. VIII. MISCELLANEOUS A. NEXT MEETING The next meeting of the Anaheim Public Library Board will be held at 6:30 p.m. on Wednesday, December 4, 1996 in Multi- purpose Room #3 at the Central Librarty. B. ;,ADJOURNMENT Chairman Miller adjourned the meeting at 7:51 p.m. Al 1 41 1 A Chai a Secret"