2002-002RESOLUTION NO. 2002R-2
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Public Works Director of the City of Anaheim are
more than two years old and are documents which are authorized
for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the described records
in Exhibit "A" of the City of Anaheim be, and is hereby,
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 8th day of January
2002.
ATTEST'
C~~ CL~k-OF THE CITY OF ANAHEIM
MAYO~ ~'F TH~ ~
APPROVED'
CI,T~~'~ A~.'~RNEY O~ ~ITY OF ANAHEIM
25630.3
EXHIBIT "A"
ORG 4
3266
CLASS
Generic
RECORD NAME/YEAR
Inclusive thru 1998
Affirmative Action Reports
Payroll Reports, charges/hrs.
Attendance Stats
Budget as submitted
Staff Meeting Minutes
Budget Work Papers
Expense Claims
Interdepartmental AFRAM Chrgs.
Internal Financial Records
Inventories
Invoices
RETENTION CODE
CYOP
Inclusive thru 1999
C.O.R.'s
Telephone Use Repts.
Telephone Message Logs
Time Repts. Prior to Input-Staff Hours
Request For Work Forms
Request For Delivery Forms
Staff Reports to City Council
Petty Cash
Variance to Budget
AFRAM Acctg. Repts.
Correspondence
Material Drawn from Stock
Itineraries
Notices to Bill
Payroll Reports, ytd
Purchase Orders
Organizational Charts
CY+2
CV+2
Inclusive Thru 1996
Personnel- Terminated
MAPS Documentation
T+5Y
All Except Current
Dept. Policies/Procedures
Outdated Equipment Manuals
Software Licenses - any not current
WC
-t-
EXHIBIT "A"(CONT'D.)
ORG 4
CLASS
RECORD NAME/YEAR
RETENTION CODE
3269
3264
Agreement
Casefile
Inclusive thru 1997
Public Wks Contracts-General
Field Inspection Records-General
(COMPLETION) CY+4
3269
3264
Agreement
Casefile
Inclusive thru 1994
Public Wks Contracts-Federal
Field Inspection Records-Federal
(COMPLETION) CY+7
-2-
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2002R-2 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 8th day of January, 2002, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS:
Feldhaus, Kring, Tait, McCracken, Daly
NOES: MAYOR/COUNCIL MEMBERS: None
ABSTAINED: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
CI'"I:Y- CLERK Of THE CITY OF ANAHEIM
(SEAL)