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Sister City 2013/07/22CITY OF ANAHEIM SISTER CITY COMMISSION COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: GUESTS PRESENT: MINUTES July 22, 2013 Anthony Al- Jamie, James Dinwiddie, Jackie Filbeck, Ann Gallaugher, Laurie Leonard, Russell Lahodny, Mark Lopez, Linda Newby, John Nguyen, Kyndell Paine, Pat Pina Debbie Julian, Brian O'Neal, Anna Piercy, Jennifer Vaughn Greg Garcia, City Manager's Office Erin Wahlen, City Manager's Office Angie Gomez Yuko Saito - Rodriguez Connor Traut Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted at 9:30 a.m. on Thursday, July 18, 2013 at Anaheim City Hall. Public Input: Chairman Nguyen explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VIII Public Comment. I. CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCC) was called to order at 4:15 p.m. on Monday, July 22, 2013 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7 Floor, Anaheim, California. II. OATH OF OFFICE Greg Garcia administered the Oath of Office on reappointed Commissioners James Dinwiddie, Ann Gallaugher, Laurie Leonard, John Nguyen and on newly appointed Commissioner Jackie Filbeck. III. APPROVAL OF MINUTES MOTION Commissioner Leonard offered a Motion, seconded by Commissioner Newby AND MOTION CARRIED (Vote: 11 -0; Absent: Debbie Julian, Anaheim Sister City Commission July 22, 2013 Page 2 Brian O'Neal, Anna Piercy and Jennifer Vaughn) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC Commission meeting held on June 24, 2013 as submitted. IV. TREASURER'S REPORT Commissioner Leonard reported that there are no changes to the Treasurer's Report since last month therefore the balance remains at $18,630.33. V. AD HOC SUBCOMMITTEE REPORTS In reviewing costs of flights for the outbound student exchange, Commissioner Dinwiddie advised that the cost is going to be approximately $6,500.00. That amount is not taking into consideration any money that students may be asked to contribute towards the trip. Commissioner LaHodny reported the Economic Development Ad Hoc Subcommittee met to discuss the marketing materials for the visit to Pudong. This material will be reusable. The outline was put together and the presentation would be completed in the next couple of days. The next ad hoc subcommittee meeting is scheduled for September 18 at 4:00 pm at the Chamber of Commerce. VI. MITO STUDENT EXCHANGE UPDATE The Mito Students are scheduled to arrive on Friday, July 26 between 5:00 and 6:00 p.m. at the Downtown Community Center. Commissioner Dinwiddie passed around a sign -up sheet and a cost estimate document. He asked that Commissioners sign up for any event they would like to attend. The tour of the elementary school will be Horace Mann Elementary because Sunkist Elementary has been converted to a traditional 9 -month school. He'd like to get Commissioners at all the events. The Sayonara Dinner will be on Friday, August 9 at the Clarion Hotel at 6:00 p.m. He hopes that everyone will attend the dinner. Commissioner Leonard went over the estimated expenditure outline and the vendors that would be catering the Welcome BBQ at the Lieberman's residence on Saturday, July 27. Commissioner Dinwiddie will donate the water and sodas. It was also agreed that each Commissioner would bring a bottle of wine. Commissioner Pina gave a report on the Sayonara Dinner. The Clarion Hotel gave the Commission a good deal. The menu includes top sirloin and shrimp and choice of sides and dessert for $36.00 a person. Clarion asked for a down Anaheim Sister City Commission July 22, 2013 Page 3 payment of $1,000.00. This price is better than last year's. They are expecting approximately 70 people. Erin Wahlen stated careful planning went into putting the schedule together. She went over the 2 -week schedule as follows: • Saturday, July 27 Welcome BBQ • Monday, July 29 Tour of Horace Man Elementary School and Anaheim Fire Station 1 • Tuesday, July 30 Knott's Berry Farm • Wednesday, July 31 Ringling Bros. and Barnum and Bailey Circus and lunch at the Honda Center • Thursday, August 1 Farmer's Market, MUZEO "Spies Exhibit ", tour of Angels Stadium and attend the Angels Baseball game • Friday, August 2 Lunch at the Bubba Gump Shrimp Co. and bowling at 300 Anaheim. • Monday, August 5 Beach/Bonfire • Tuesday, August 6 Meet with Mayor Tait at City Hall, tour the Council Chambers and the Police Station and ice skating at Anaheim ICE. • Wednesday, August 7 Disneyland • Thursday, August 8 Oak Canyon Nature Center and lunch at the Anaheim Hills Golf Course • Friday, August 9 Sayonara Dinner at Clarion Hotel Greg Garcia added that staff is working internally with transportation. MOTION Commissioner Dinwiddie offered a Motion, seconded by Commissioner Pina AND MOTION CARRIED (Vote: 11 -0; Absent: Debbie Julian, Brian O'Neal, Anna Piercy and Jennifer Vaughn) that the Anaheim Sister City Commission will hereby use the Kaiser Grant to help fund the 2013 student exchange visit, not to exceed $10,000.00. VII. PUDONG TRIP UPDATE Commissioners Nguyen, Paine and Lopez will be traveling to Pudong, China on August 21, 2013. In addition to representing the City of Anaheim, Commissioner Lopez will be representing the County of Orange. He will be presenting a letter of support from the Board of Supervisors. Anaheim Sister City Commission July 22, 2013 Page 4 Commissioner Paine indicated she is going to ship Disney gift items in advance of their trip to Pudong and asked if they wanted to include County of Orange and City of Anaheim gift items, she would be happy to include them and send them in one package so that it's all together. There was discussion on the number of gifts that should be taken and it was decided on a dozen uniform gifts and three more substantial gifts. Commissioner Newby will work with Erin Wahlen to order 50 Sister City Commission business cards for the commissioners that are traveling to Pudong with Chinese translation on the back. VIII. PUBLIC COMMENT Yuko Saito - Rodriguez gave a quick update on the special recognition for Dr. Hataya. She indicated the Mito Sister City Association is sending Mito Council Member Murata and a designer /engineer in early August to Anaheim. Chairman Nguyen asked that they coordinate with the Anaheim Planning Department. Yuko indicated they would be looking at the City Terrace and the Friendship Plaza. Commissioner Nguyen clarified they could consider something in the Friendship Plaza, but not the City Terrace. Erin Wahlen explained staff looked into the history and an artist owns the rights to the City Terrace. Yuko further stated that their wish is to have a dedication ceremony in the beginning of November. With respect to Dr. Hataya's bio, Yuko explained they sent it to her and she is in the process of translating it. It starts from 1936. She added that for the record, he was not involved in World War II. It was also noted that something Dr. Hataya did for Anaheim and is not noted on his bio is that in 1988, while he served as president of the Mito Sister City Association, a donation in the amount of $100,000.00 was made to the Anaheim Museum. This was published in an L.A Times article on January 18, 1989. Chairman Nguyen summarized that the goal is for the Mito Sister City Association to give the Anaheim Sister City Commission a proposal for review and then in turn be forwarded to the Anaheim City Council for approval. He suggested that the earlier the better. Anaheim Sister City Commission July 22, 2013 Page 5 Chairman Nguyen introduced Angie Gomez who is on the Board for Sister Cities International. Angie explained she has been involved as a volunteer for seventeen years with the Pasadena Sister City Program. She retired from the city of Pasadena and this is her first term as a board member which is a 3 -year commitment. There are 25 board members throughout the United States. Every year they are looking for new board members. On April 6 this year, the Southern California Sister City Association was delighted to hold their conference at the Anaheim Hilton. Next year, the one -day conference is slated for April 5 at Los Angeles City Hall. IX. COMMISSIONER COMMENTS Commissioner Pina indicated that Don Yvaska, President of Anaheim Shores Owners Association notified her that his staff painted, planted and fixed up Anaheim Shores. He would like to have everyone from the Commission visit Anaheim Shores to see the great work that they have done to restore the area. Discussion took place and it was decided that a thank you letter will be prepared on behalf of the Commission and that a snap shot would also be taken and put on the Sister City web site. Commissioner Newby noted that at the June 24 Sister City Commission meeting, Connor Traut brought up that the Commission has a lot of attention on Mito and Pudong and she wanted to assure him that the Commission still has Vitoria - Gasteiz in their view. She contacted their contact in Vitoria - Gasteiz, Eduardo and asked him when would be the next time he would be coming to Anaheim and he said in November or December. She also contacted Ted White in the Planning Department that will be going to Vitoria - Gasteiz for an exchange as a shadow experience, and Ted will attend the October 28 Commission meeting to tell everyone what that experience was like. X. ADJOURNMENT There being no further business, the meeting was adjourned at 5:35 p.m. to Monday, August 26, 2013 at 4:00 p.m. at the Anaheim City Hall, Conference Room No. 2.