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Library 2013/09/09ANAHEIM PUBLIC LIBRARY BOARD MEETING MINUTES MEETING LOCATION DATE/TIME Central Library Monday, September 9, 2013 500 W. Broadway 6:30 p.m. Anaheim, CA 92805 CALL TO ORDER - The agenda having been posted at 11:00 a.m. on September 3, 2013, the regular meeting of the Anaheim Public Library Board of Trustees was called to order by Chair Crawford at 6:36 p.m. PRESENT: Carolyn Bryant, Laurie Crawford, David Robert “D.R.” Heywood, Linell Mathisen, Stan Oftelie STAFF: Audrey A. Lujan, City Librarian, Jennifer Foxx, PT Senior Secretary GUESTS: Bruce Brown, Friends of the Canyon Hills Library, Betsy Kasten, Friends of the Canyon Hills Library I.ADMINISTER OATH TO LIBRARY BOARD MEMBER: The Oath or Affirmation of Allegiance for Public Office and Employees was administered to Stan Oftelie. II.INTRODUCTION OF VISITORS AND COMMUNICATION FROM OTHERS: A.FRIENDS OF THE ANAHEIM PUBLIC LIBRARY REPORT: The Friends are working to increase book donations. Their annual meeting will be October 28. A holiday themed book sale will be held on Saturday, December 3, 2013. B.FRIENDS OF THE CANYON HILLS LIBRARY REPORT: Bruce introduced Betsy Kasten who will assume the office of President of the Friends of Canyon Hills Library in September. The August book sale was very successful and raised $2,307. The next book sale will be November 12-16 at Canyon Hills Library. Book sales continue to increase due to the addition of Saturday hours and book donations are up. Bruce invited the Board to attend their next meeting on September 19, 2013. C.ANAHEIM PUBLIC LIBRARY FOUNDATION REPORT: No report as there was no meeting in August. D.UNSCHEDULED ORAL COMMUNICATION: None. E.WRITTEN COMMUNICATION FROM OTHERS: None. III.APPROVAL OF MINUTES MOTION: That the Library Board A.APPROVAL OF MINUTES OF THE MAY 13, 2013 MEETING: approve the minutes of the May 13, 2013 meeting as presented. M/S: SO/CB 3 Ayes MOTION: That the Library Board B.APPROVAL OF MINUTES OF THE JUNE 10, 2013 MEETING: approve the minutes of the June 10, 2013 meeting as presented. M/S: SO/CB 3 Ayes MOTION: That the Library C.APPROVAL OF MINUTES OF THE AUGUST 12, 2013 MEETING: Board approve the minutes of the August 12, 2013 meeting as presented. M/S: DH/CB 4 Ayes A discussion was held on the metrics to measure the success of the Library Division Mission Statement that was presented at the August 12, 2013 meeting. IV.UNFINISHED BUSINESS: None. ITEM NO. 01 Anaheim Public Library Board Meeting September 9, 2013 Page 2 V.NEW BUSINESS: MOTION: That the Library Board nominate and elect Laurie Crawford as A.ELECTION OF CHAIR: Chair of the Library Board for a term to October 2014. M/S LM/CB 5 Ayes MOTION: That the Library Board nominate and elect Linell B.ELECTION OF VICE CHAIR: Mathisen as Vice Chair of the Library Board for a term to October 2014. M/S CB/SO 5 Ayes C.SEGMENTED MARKETING – PARTNERSHIP WITH PUBLIC UTILITIES DEPARTMENT: Audrey shared that the Library will be partnering with the Public Utilities Department to conduct segmented marketing. Utilities will be sending out free coupons for LED light bulbs to utility customers in January. To receive the light bulb the resident will take the coupon to either the Sunkist Branch Library or the Ponderosa Joint-Use Library. The Utilities Department will sponsor an eco-friendly library card as part of this promotion. VI.INFORMATION A.CITY LIBRARIAN’S REPORT: Audrey shared the Library Division Internal Communication Follow-Up Survey Results. This was a year-long initiative to improve communication throughout the Library Division. Results show improvement of 5% or more in each category. The November Library Board Meeting is cancelled. The iNovah Project is software that will link the Integrated Library System to the credit card machine and the cash register. This project will result in a variety of efficiencies as well as a solid audit trail. The Library along with the Human Resources Department is conducting a Classification & Compensation Study for the full-time represented employees at the Library. Audrey shared the Community Development Block Grant (CDBG) Accomplishments. The Anaheim Historical Society will hold its Citrus Festival on September 14, at Founders’ Park. They will be presenting two plaques and a check for $6,000 to the Library. B.PUBLICITY: Included in packet. C.LEGISLATIVE UPDATE: None. VII.ACTIVITY REPORTS A.CENTRAL ADULT & YOUTH SERVICES ACTIVITIES & STATISTICS: An error was noted in the amount of registered card holders for fiscal year 2012/2013. B.OPERATIONS ACTIVITIES: Included in packet. C.BRANCH SERVICES: Included in packet. Anaheim Public Library Board Meeting September 9, 2013 Page 2 VIII.MONTHLY RECOGNITION OF SUPPORT/CERTIFICATE BY BOARD MEMBERS: The Board recognized Juan Gomez for doing a fantastic job with the Anaheim Arts Council sponsored Youth Art Classes and Galas at the Haskett Branch Library and Ponderosa Joint-Use Library. Founders’ Park Docents were also recognized for their contributions. IX.BOARD ITEMS DAVID ROBERT “D.R.” HEYWOOD – Requested clarification on library card holder borrowing privileges from other cities and more information on the Target Grant that was awarded to the Central Children’s Room. He attended a Silent Movie Night, which was a fundraiser for the Anaheim Halloween Parade. LINELL MATHISEN – Attended the presentation on the Library Capital Projects by Pamela Galera, it was very interesting and she appreciated Pamela’s time. STAN OFTELIE – Attended the presentation on the Library Capital Projects by Pamela Galera. CAROLYN BRYANT, VICE CHAIR – Attended the Youth Art Gala at the Ponderosa Joint-Use Library. She offered congratulations to Regina Powers, Part-time Librarian for her new job and appreciates the dedication that Regina has shown to the Anaheim Public Library. Carolyn will be scheduling a Bookmobile ride-a-long. LAURIE CRAWFORD, CHAIR – Attended the Colony Pot Luck and made a plea for book donations for the Friends of the Anaheim Public Library. She also visited Founders’ Park to see the new furniture, etc. at the Woelke-Stoffel House and enjoyed seeing the Docents in their costumes. Laurie has scheduled her Bookmobile ride-a-long. X.MISCELLANEOUS A.NEXT MEETING: The next meeting will be Monday, October 14, 2013 at the Euclid Branch Library. B.ADJOURNMENT: Chair Crawford adjourned the meeting at 8:04.