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Sister City 2013/11/25CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES November 25, 2013 COMMISSIONERS PRESENT: Anthony Al-Jamie, James Dinwiddie, Jackie Filbeck, Ann Gallagher, Laurie Leonard, Mark Lopez, John Nguyen, Brian Kyndell Paine, Anna Piercy, Pat Pina COMMISSIONERS ABSENT: Debbie Juliani, Linda Newby, Russell Lahodny and Jennifer Vaughn STAFF PRESENT: Erin Wahlen, Office GUESTS PRESENT: None Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted at 3:00 p.m. on Friday, November 22, 2013 at Anaheim City Hall. Public Input: Chairman Nguyen explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. V. Public Comment. I.CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCC) was called to order at 4:04 p.m. on Monday, November 25 th Office, City Hall, 200 S. Anaheim Blvd., 7 Floor, Anaheim, California.  II.APPROVAL OF MINUTES MOTION: Commissioner Pat Pina offered a Motion, seconded by Commissioner Ann Gallagher AND MOTION CARRIED (Vote: 9-0; Absent: Debbie Juliani, Jennifer Vaughn, Linda Newby, Anthony Al-Jamie, Mark Lopez and Russell Lahodny) that the Anaheim Sister City Commission does hereby approve the minutes from the ASC Commission meeting held on October 28, 2013 as presented.  -8)123 Anaheim Sister City Commission November 25, 2013 Page 2 III. Commissioner Leonard submitted a two- a Summary Income Statement dated November 19, 2013 and a rough draft of the 2013 ASCC Fall Fundraiser. Commissioner Leonard noted that the current account balance is $17,907.26. Further, Commissioner Leonard was happy to report that additional donations were received for the fundraiser held on October 24 and that the event made about $1,600.00. Commissioner Piercy asked if all the commissioners had made the $120 donation towards the fundraiser that was agreed upon at the September 23 Sister City Commission meeting and Commissioner Leonard confirmed that yes each commissioner had contributed the agreed amount. Commissioner Piercy her. Erin is going to check the status on that and will report back at the next Commission meeting. Commissioner Pina asked if the Commission is limited to the number or types of fundraisers they can have a year and Chairman Nguyen clarified that no, there is no limit and that they can have any type of fundraisers as long as they had a committee in place to head it. Commissioner Pina suggested having an annual gala and to do more advertising to raise additional funds and awareness. MOTION: Commissioner Anna Piercy offered a Motion, seconded by Commissioner AND MOTION CARRIED (Vote: 10-0; Absent: Jennifer Vaughn, Debbie Juliani, Mark Lopez, Linda Newby and Russell Lahodny) that the Anaheim Sister City Commission does hereby approve the dated November 19, 2013. IV.AD HOC SUBCOMMITTEE REPORTS None V.PUBLIC COMMENT None VI.COMMISSIONER COMMENTS Commissioner Piercy reported she had trouble accessing the Anaheim Sister City Commission website from the Anaheim City website. She indicated it was nowhere to be found. After many attempts she finally got to it but asked if there was an easier way to find it. Anaheim Sister City Commission November 25, 2013 Page 3 Erin Wahlen will contact EDS to have the text search refined so that Sister City Commission is added to the search engine and it will make it easier to be directed to the ASCC website. the Sister City Commission could be added to the homepage of anaheim.net. Erin Wahlen explained that space is a premium and limited on the homepage and will work with interested commissioners to update the current web pages and increase their effectiveness. Commissioner Piercy asked if it was anticipated that Anaheim would be sending students to Mito this year [2014] for the outbound Mito Student Exchange. After further discussion, it was determined that Mito is still not in the position to receive students and that the next outbound Mito Student Exchange would be planned for 2015. Commissioner Filbeck asked if it was too soon to advertise for host families for next year. Erin Wahlen replied the fall issue of Anaheim magazine includes an inbound Mito Student Exchange and she plans to advertise for host families on the Anaheim winter issue and also advised that the dates for inbound Mito Student Exchange would need to be confirmed by early 2014. Chairman Nguyen asked if there was an us recognition and Erin Wahlen replied there was no update at this time. Chairman Nguyen announced that Commissioner Jennifer Vaughn is resigning from the Commission due to personal commitments and that her vacancy will need to be filled for the remainder of her term. He asked that if Commissioners know someone who would be a strong candidate for the position, to invite them to pick up and submit an application at Erin Wahlen stated that she asked for a copy of Commissioner Vaughn resignation letter that will go on file with the . Once the vacancy is open for a specified period, the Clerk will agendize the appointment of a replacement at an upcoming City Council meeting. Anaheim Sister City Commission November 25, 2013 Page 4 A question was raised regarding the replacement of Commissioner Vaughn on the Sister City Commission Ad Hoc Subcommittees. It was agreed that the list of Adhoc subcommittees would be agendized and reviewed at the January 27, 2014 commission meeting. VII.ADJOURNMENT There being no further business, the meeting was adjourned at 4:55 p.m. to th Monday, January 27, 2014 at 4:00 p.m. at the Anaheim City Hall, 7 Floor, City erence Room.