RES-2014-071 RESOLUTION NO. 2014 - 071
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE
THAN TWO YEARS OLD (HUMAN RESOURCES DEPARTMENT, RISK
MANAGEMENT DIVISION)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Human
Resources Director of the City of Anaheim ( "custodian of records ") are more than two years old
and are documents which are authorized for destruction under the provisions of Section 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A ", of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under her charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 13th day of May , 2014, by the following roll call
vote:
AYES: Mayor Tait, Council Members Eastman, Murray, Brandman and Kring
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
(72' 4 y
MAYOR OF TH E CITY OF ANAHEIM
ATTEST
CITY CLERK F THE CITY OF A, AHEIM
APPROVED AS TO FORM:
MICHAEL R.W. HOUSTON,
CITY ATTORNEY
i� • ty City Attorney
101365
2
Exhibit A
Record Series Ret Code Years to Destroy
Accident Reports That Do Not Result in a 2Y FY 2012 and prior
Claim / Patron Injury Reports
Actuarials 10Y FY 2003 and prior
Claims — Liability CL + 5Y FY 2008 and prior
Unemployment Insurance Claims 5Y FY 2008 and prior
Executive Safety Committee Agenda /Minutes 2Y FY 2011 and prior
Safety Reports, Cal Osha Reports / Logs 5Y FY 2008 and prior
r —
s".",
CERTIFICATE OF DESTRUCTION
SERVICE TICKET #: 0082C - 38727
DATE: OS/21/2014
CUSTOMER #: 1969"
SERVICE/TYPE: Purge/Offsite
NEXT SERVICE DATE: OS/28/2014
CITY OF ANAHEIM HUMAN RESC/RISK 5TH FL NEXT SERVICE TYPE: Regular Scheduled
201 S ANAHEIM BLVD
5TH FLOOR # 503
ANAHEIM, CA 928053826
CONTACT: LETTY NAVARRO {RISK/ STH FL. #503} - Phone: (714)765-5399
SERVICE PERFORMED SVC'D ADD'L T° �
64 Gallon Wheeled Container -(2) Lock(s) Present/Operable: ���5 No
Pounds
Minutes Clasp(s) Present/Operable: � No
�� �-{uo� � ���Pv
�U �
�I°��IOOx
CODII�SBNTS :
This certificate is to certify that Cintas Document Management will shred confidential data per customer's instructions for the above-mentioned company. Offsite destruction
services are not NAID Cer[ified. Hard Drive destruction services are NAID Certified.
CUSTOMER SIGNATURE: DATE:
SERVICE REP SIGNATURE: DATE:
2618 OA ST• SANTA ANA, CA 927073720• Phone: (714)957-2852• Fax: (714)957-2972
� � CERTIFICATE OF DESTRUCTION
� SERVICE TICKET #: 0082C - 40004
,� DATE: 06/04/2014
CUSTOMER #: 1969
SERVICE/TYPE: Purge/Offsite
NEXT SERVICE DATE: 06/25/2014
CITY OF ANAHEIM HUMAN RESC/RISK 5TH FL NEXT SERVICE TYPE: Regular Scheduled
201 S ANAHEIM BLVD
STH FLOOR # 503
ANAHEIM, CA 928053826
CONTACT: LETTY NAVARRO �RISK/ 5TH FL. #503} - Phone: (714)765-5399
SERVICE PERFORMED SVC'D ADD'L
64 Gallon Wheeled Container -(2) Lock(s) Present/Operable: Yes No
Pounds
Minutes Clasp(s) Present/Operable: Yes No
'3(j'-�r��,l��
C 5 °�
COMMBNTS:
This certificate is to certify that Cintas Document Management will shred confidential data per customer's instructions for the above-mentioned company. Offsite destruction
services are not NAID Certified. Hard Drive destruction services are NAID Certified.
CUSTOMER SIGNATURE: DATE:
SERVICE REP SIGNATURE: DATE:
2618 OAK ST• SA T ANA, 927073720• Phone: (714)957-2852• Fax: (714)957-2972
� �2�y . ���.-� �u� �2 ���-�s
•
' CERTIFICATE OF DESTRUCTION
� SERVICE TICRET #: 0082C - 41829
D�TE. 06/25/2014
'• CUSTOMER #: 1969
SERVICE/TYPE: Regular Scheduled/Offsite
NEXT SERVICE DATE: 07/23/2014
CITY OF ANAHEIM HUMAN RESC/RISK 5TH FL NEXT SERVICE TYPE: Regular Scheduled
201 S ANAHEIM BLVD
STH FLOOR # 503
ANAHEIM, CA 928053826
CONTACT: LETTY NAVARRO {RISK/ 5TH FL. #503} - Phone: (714)765-5399
SERVICE PERFORMED SVC'D ADD'L
64 Gallon Wheeled Container -(2) � Lock(s) Present/Operable: es No
Pounds
Minutes q Clasp(s) Present/Operable: Yes No
� ` �� ��
CObIDSLNTS :
This certificate is to certify that Cintas Document Management will shred confidential data per customer's instructions for the above-mentioned company. Offsite destruction
services are not NAID Certified. Hard Drive destruction services are NAID Certified.
CUSTOMER SIGNATURE: DATE:
SERVICE REP SIGNATURE: DATE:
2618 OAK • SANTA ANA, CA 927073720• Phone: (714)957-2852• Fax: (714)957-2972