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2002-089RESOLUTION NO. 2002R-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the City Attorney of the City of Anaheim (hereinafter "custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. ATTEST: THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 7~h day of May , 2002. MAY R OF THE CITY OF ANAHEIM CiTY CLERK OF'~THE CITY OF ANAHEIM APPROVED AS TO FORM: ATTORNEY Box No. Box 1 Box 2 Box 3 Box 4 Exhibit "A" Files of the Anaheim City Attorney for Destruction Description 1999 Attorney & Support Staff Time Sheets Civil & Prosecution 1999 1998 1999 1999 1999 1999 1999 Payroll Register Telephone Usage Reports Telephone Usage Reports Request for Time Off Sheets Sign In Sheets Hand Delivery Log In Sheet Payroll Edit Sheets 1999 1999 1998 1998 1998 1998 Statistical Balance Changes Blanket Purchase Orders Staff Meeting Minutes - Civil & Prosecution Council Minutes Council Action Agendas Council Agenda Reports 1999 1999 Miscellaneous Correspondence (Angela Stephens) Miscellaneous Accounts Payable Records Miscellaneous Budget Workpapers Page 2 Exhibit A LIST OF CIVIL FILES OFFSITE TO BE DESTROYED Box No. 168 through 170 176 through 178 211 229 446 through 451 463 through 465 471 through 476 479 491 through 496 504 through 507 516 524 through 529 532 through 541 843 through 845 864 through 867 889 through 891 975 through 978 1080 & 1081 Description Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Litigation Agreements 1992 Chron Files Agreements 1992 General Files Budget Materials Year Sent Off-Site 1987 1987 1987 1988 1991 1991 1991 1991 1991 1992 1992 1992 1992 1995 1995 1995 1996 1997 Exhibit A Page 3 Box No. Description Year Sent Off Site 1337 & 1338 1411 & 1412 1465 1544through 1550 1994/1995 CORS & Internal Financial Records; 1997 Planning Commission Agendas 1999 1996 Claims 2000 1993 Minutes 2000 1999 Council Agendas And Planning Commission Agendas 2001 LIST OF PROSECUTION FILES OFFSITE TO BE DESTROYED P-328 to 330 P-333 P336 P341to 344 P346to 348 P351 P353 to 358 P365 P367 P369to 370 P376 P378 Appeal Criminal Case File Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 1991 Exhibit A Page 4 Box No. P381 to 385 P387 to 389 P397 to 398 P400 to 404 P406 to 418 P423 P425 to 434 P437 to 443 P445 to P449 P451 to 456 Pl182 to 1183 Pl188 P1209to 1211 P1218 to 1219 P1229 P1230 P1233 P1237 to 1239 P1251 to 1253 Description Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Criminal Case Files Misc. Reports Misc. Reports Misc. Reports Misc. Reports Misc. Reports Misc. Old Files Misc. Reports Misc. Reports Misc. Reports Year Sent Off Site 1991 1991 1991 1991 1991 1992 1992 1992 1992 1992 1999 1999 1999 1999 1999 1999 1999 1999 1999 Exhibit A Page 5 Box No. P1254to 1255 P1285 Description Misc. Reports Misc. Reports Year Sent Off Site 2000 2000 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedule of the City Attorney's records. Dated: Apri!2.~, 2002 WHITE, CiTx,'~TTORNEY STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2002R-89 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 7th day of May, 2002, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Tait, Kring, McCracken, Daly NOES: MAYOR/COUNCIL MEMBERS: None ABSTAINED: MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS: None CITY"CLERK O~THE CITY OF ANAHEIM (SEAL)