2002-090RESOLUTION NO. 2002R-90
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code
of the State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records') of the city upon approval of the legislative body of
the city and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Executive Director, Planning and Community
Development of the City of Anaheim ("custodian of records") are
more than two years old and are documents which are authorized
for destruction under the provision of said Sections 34090 et
seq. of the Government Code without making a copy thereof; and
WHEREAS, the Executive Director, Planning and Community
Development, as custodian of records of each record described
herein, has determined that said documents are no longer needed
or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City council of
the City of Anaheim that the custodian of records in the Planning
Department of the City of Anaheim be, and they hereby authorized
to destroy immediately, in a lawful manner and without making any
copies thereof, the records under their respective charges, as
more particularly described on Exhibits A, B, C and D attached
hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
//
THE FOREGOING RESOLUTION is approved and adopted by
the; City Council of the City of Anaheim this 7th day
of May 2002.
ATTEST: ~~_~~
MAYC~ OF THE CITY OF~ANAHEIM
CfTY CLErK-OF THE CITY OF ANAHEIM
44143. I hnslaught\September 1,2000
EXHIBIT A
Records Destruction - Planning Department
3101 - Planning Administration
3131 - Zoning Administrator
3160 - Planning Commission
3240 - Planning Graphics Section
3263 - Zoning Division
3264 - Advanced Planning Division
Reference
Year No.
Name of Record Series
Record Retention Code
1996 thru 1998 3131
3240
Attendance Stats Series (computer report T9) CYOP
1993 thru1998 3101 Collection Officer Receipts/Deposits CY+2Y
3131
3160
3240
3263
3264
1987thru 1989 3101 Co~espondence, General CY+2Y
1991thru1998
1998 3101 Noticesto Bill CY+2Y
3264
1996 thru 1998 3101 Requests for Delivery CY+2Y
3131
3160
3240
3263
3264
1998 3101 Telephone Use Reports CY+2Y
3131
3240
3264
The above records are no longer needed in the normal course of business, and timing of destruction is in
accordance with the adopted retention schedules for the Planning Department's office records.
Annika M. Santalahti Date
Zoning Administrator
asantal\dest3101.~vp
EXHIBIT B
Records Destruction - Planning Department - Zoning Division
Year
Name of Record Series
Record Retention Code
1997-98 Zoning Administrator meeting audio tapes CY+2
1998 Planning Commission meeting audio tapes CY+2
The above records are no longer needed in the normal course of business, and timing of
destruction is in accordance with the adopted retention schedules for the Planning Department's
office records.
Gregory~.~H~stings
Zoning Division Manager
Date
cler~nisc\destr032502.doc
EXHIBIT C
RECORDS DESTRUCTION - PLANNING DEPARTMENT - CODE ENFORCEMENT
YEAR REF. NO
NAME OF RECORD SERIES
REC. RET. CODE
1999 - 2000 3269 Business License Case Files CY
1997 - 1998 Commercial/Residential Complied Cases CY+2
1984 - 1998 Correspondence Reports CY+2
1998 - 1999 Daily Inspection Logs CY
1995 Notices To Appear CY+5
1995 Personnel Files T+5Y
1998 Staff Reports CY+2
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the Code Enforcement
Division of the Planning Department's office records.
DATE'
recordest.doc
EXIBIT D
RECORDS DESTRUCTION - PLANNING DEPARTMENT - BUILDING DIVISION
YEAR
NAME OF RECORD SERIES
REC. RET. CODE
1996-1998 Correspondence General CY+2Y
1991-1993 AFRM Accounting Reports CY+2Y
1996-1998 Telephone Use Reports CY+2Y
1998 Time Reports CY+2Y
? - 1997 Permits (Electrical, C Y+2 Y
Mechanical, Plumbing)
Replacement, Repairs,
Streets Lincoln Ave.
through Zeyn St.
Personnel Records
1993-1995
CY+5Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the BUILDING Division of the Planning
Department' s office records.
J(~IE SEA'Y (.J
-BUILDING OFFICIAL
Date:
H://ExibitD_recordest.
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2002R-90 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 7th day of May, 2002, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Tait, Kring, McCracken: Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSTAINED:
MAYOR/COUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: None
CI-~'Y CLERi~ OF THE CITY OF ANAHEIM
(SEAL)