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Comm Serv 2015/07/09City Hall Council Chamber 200 S. Anaheim Boulevard Anaheim, CA 92805 Board Members Present Lynn Cudd, Vice -Chair Earl Kelso Linda Barnett Steve Brio Virginia Zlaket Board Members Absent (Excused) Becky Murphy Kandee Beas Roberto Baeza Teresa Shimogawa Community Services Board Thursday, July 9, 2015 5:30 p.m. *MINUTES* Staff Present Joe Perez, Community Services Superintendent Wendy Solorio, Community Services Supervisor Martha Billingsley, Senior Secretary CALL TO ORDER: The Community Services Board meeting was called to order at 5:37 p.m. by Vice -Chair Cudd. 2. PLEDGE OF ALLEGIANCE: Vice -Chair Cudd invited Board Member Zlaket to lead the Board in reciting the Pledge of Allegiance. 3. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION A. Scheduled Public Communication: Joe Perez informed the Board that recently appointed Board Member, Ernesto Medrano, is being considered by City Council for the Public Utilities Board and would not be attending tonight's meeting. Joe also noted that the next City Council meeting will take place on Tuesday, July 21s` and new appointments were expected to be confirmed at this meeting. Joe assured the Board that the he would communicate any changes as he receives information. B. Unscheduled Public Communication: None 4. CORRESPONDENCE A. Incoming: None B. Outgoing: None 5. APPROVAL OF THE MINUTES: Board Member Barnett made a motion to approve the meeting minutes of July 9, 2015; Board Member Zlaket seconded the motion; the motion passed with five ayes and no abstentions. 6. NEW BUSINESS: A. Chair and Vice -Chair Elections: Joe reported that every July when a Chair and Vice -Chair term is up an election is held to nominate a new Chair and Vice -Chair for the Board. . Joe noted that any Board Member can nominate someone to be voted on by the Board for the two positions. Board Member Barnett made a motion to appoint Vice -Chair Cudd to preside as the Chair; Board Member Zlaket seconded the motion; motion passed unanimously. Board Member Barnett made a motion to appoint Board Member Kelso to the Vice -Chair position; Board Member Kelso declined the nomination. Board Member Kelso made a motion to appoint Board Member Murphy to Vice -Chair. Joe stated that, although Board Member Murphy was not present, she had indicated her interest and would accept the Vice- Chair position if so voted on by the Board; Board Member Brio seconded the motion; motion passed unanimously. 7. UNFINISHED BUSINESS: Community Services Board July 9, 2015 Page 2 FY2015/2016 CDBG Public Service Funding Process: Chair Cudd reported that staff and Board Members attended the CDAC meeting on Thursday, June 25"'. She noted that the CSB's funding recommendation was approved and will be presented to City Council on Tuesday, July 21s` in the Council Chambers at 5:00 p.m. He stated that an informational letter was sent out to the non-profit organizations indicating that the CDAC approved the funding recommendation and they will have the opportunity to attend and speak in favor of or to protest the recommendation. A. FY 2016/2017 Funding Cycle: Joe informed the Board that on June 30`h, the Community Services Department received applications for FY2016/2017; a total of 23 agencies applied for funding with four of the agencies being new to the CDBG funding process. Joe stated that the applications will be reviewed by Community Services Department staff to ensure all the information in the application is correct and complete. Joe then noted that the applications are packaged and presented to Community Development Department staff that will then ensure that all of the programs and projects being proposed meet federal funding guidelines. Joe noted that he will be in communication with the Board on approved agencies as soon as he receives notification from Community Development. He added that he will coordinate the distribution of the application packets once they are finalized. Joe suggested that Board Members let staff know if they would like to receive a hard copy, electronic copy or other to start their review process. Joe stated that his goal is to have application packets processed and ready for Board Members by August 15"' This will give the Board about a month to complete their review and prepare for the presentations scheduled for September 10th and September 17th. B. 2015 Meeting and Presentation Schedule: Joe noted that there is no new business for the CSB's consideration in August other than the delivery of funding application packets to Board Members. Chair Cudd asked for input from the Board Members; Board Member Zlaket made a motion to go dark for the month of August, Board Member Kelso seconded the motion; the motion passed unanimously. Chair Cudd informed the Board that the tour of the capital projects in Anaheim was put on hold. Joe suggested that they wait until they had a full board to schedule a tour of capital projects; potentially in January or February 2016. INFORMATIONAL ITEMS: Joe informed the Board of the "Family Movie Nights" being held at the Downtown Anaheim Community Center, the Miraloma Park Family Resource Center and the Ponderosa Park Family Resource Center. Joe also provided fliers for the events and reported that 150 residents attended the movie night at Ponderosa held on Wednesday, July 8th. ADJOURNMENT: Chair Cudd adjourned the meeting at 5:57 p.m.