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Sister City 2015/11/23CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES November 23, 2015 COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: GUESTS PRESENT: Anthony Al -Jamie, Pepe Avila, James Dinwiddie, Lori Farrow, Jackie Filbeck, Ann Gallaugher, Debbie Juliani, Chris Locke, Mark Lopez, Brian O'Neal, John Nguyen, Anna Piercy and Jeanne Tran (2 vacant seats) None Greg Garcia, City Manager's Office Erin Wahlen, City Manager's Office David Bracey Martha Trujillo Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted on Tuesday, November 17, 2015 at 3:30 p.m. at Anaheim City Hall. Public Input: Vice Chair Debbie Juliani explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VI. Public Comment. I. CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCC) was called to order at 4:04 p.m. by Vice Chair Debbie Juliani on Monday, November 23, 2015 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II. APPROVAL OF MINUTES MOTION: Commissioner James Dinwiddie offered a Motion, seconded by Commissioner Ann Gallaugher AND MOTION CARRIED (Vote: 12-0; Abstained: Jeanne Tran and 2 vacant seats) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on October 26, 2015 as presented. Anaheim Sister City Commission November 23, 2015 Page 2 III. SPECIAL ELECTION Vice Chair Juliani reported that since the last meeting, they have had two resignations from the Sister City Commission, Chair Kyndell Thorson and Treasurer Laurie Leonard. Kyndell accepted a new position with Disney in Glendale and Laurie was appointed to the Community Services Board. That required the Commission to agendize a special election for today's meeting to fill these officer vacancies for the remainder of fiscal year 15/16. Erin Wahlen noted that the City Clerk's office will agendize the appointment of the two vacancies for the Dec. 15 City Council meeting. Greg Garcia encouraged the Commission to think about members in the community who they would consider to be a good addition to the Commission. Greg further noted that recruiting members is done through an informal process, but there is an application that interested persons will need to fill out in the City Clerk's Office. There are three key areas that Council asked for this Commission to focus on when this Commission was established. One was having a strong education connection, the other was economic development and the third was tourism and cultural exchange. a. Chair Greg Garcia explained the role of the Chair is to run the meetings, to serve on the Executive Ad Hoc Subcommittee, to coordinate the Ad Hoc Subcommittees and to work directly with staff on the meeting agendas. With that, Greg called for election of the Chair. MOTION: Commissioner Jackie Filbeck offered a Motion, seconded by Commissioner John Nguyen AND MOTION CARRIED (Vote: 13-0; 2 vacant seats) that the Anaheim Sister City Commission does hereby appoint Commissioner Debbie Juliani as Chair of the Sister City Commission for the remainder of Fiscal Year 15/16. b. Treasurer MOTION: Commissioner Jackie Filbeck offered a Motion, seconded by Commissioner Jim Dinwiddie AND MOTION CARRIED (Vote: 13-0; 2 vacant seats) that the Anaheim Sister City Commission does hereby appoint Commissioner Jeanne Tran as Treasurer of the Sister City Commission for the remainder of Fiscal Year 15/16. Anaheim Sister City Commission November 23, 2015 Page 3 c. Vice Chair (if necessary) MOTION: Commissioner Jackie Filbeck offered a Motion, seconded by Commissioner Debbie Juliani AND MOTION CARRIED (Vote: 13-0; 2 vacant seats) that the Anaheim Sister City Commission does hereby appoint Commissioner James Dinwiddie as Vice Chair of the Sister City Commission for the remainder of Fiscal Year 15/16. IV. RECOMMENDATION TO COUNCIL: PUDONG SISTER CITY Erin Wahlen explained this item is to make an official recommendation to the City Council so it can be documented in the minutes and subsequently agendized at an upcoming City Council meeting to officially start the relationship with Pudong. Greg Garcia further explained that the last action the City Council took was to continue discussions and to move forward with a memorandum of understanding. Staff and the Commission have followed through with that and have continued to walk down that path. Now, prior to going to Council with a staff report recommendation, staff wanted to give the Commission the opportunity to make a determination that yes they all still agreed that is something they want to move forward with. MOTION: Commissioner John Nguyen offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 13-0; 2 vacant seats) that the Anaheim Sister City Commission does hereby recommend to the City Council to enter into a formal sister city relationship with Pudong, China. V. AD HOC SUBCOMMITTEE REVIEW & REPORTS a. Cultural/Government Exchange Subcommittee Vice Chair Dinwiddie reported on behalf of the Cultural/Government Exchange Ad Hoc Subcommittee that the Outbound Student Exchange application is online. Jim received an email from the Japanese teacher at Loara High School confirming she received the application and will distribute it to her students. The application was also sent to the district and former host families. The deadline to submit an application is Dec. 1 at 5 p.m. Anaheim Sister City Commission November 23, 2015 Page 4 Jackie Filbeck questioned if high schools would be able to include a blurb in their morning announcements regarding the 2016 Outbound Student Exchange Program and contact information for anyone who may be interested. Commissioner Piercy confirmed that would be possible, but further suggested that if the Commission does not get any applicants by Dec. 1, that (1) the deadline be extended and (2) the announcement be placed on the high school's morning announcements with new deadline and contact information. MOTION: Commissioner Anna Piercy offered a Motion, seconded by Commissioner Brian O'Neil AND MOTION CARRIED (Vote: 13-0; 2 vacant seats) that the Anaheim Sister City Commission does hereby extend the deadline to submit the outbound student exchange application to Friday, Dec. 11 at 5 p.m. Treasurer James Dinwiddie announced the meet, greet and mingle event with all the applicants will take place from 6 p.m. to 7 p.m. on Tuesday, Jan. 5 at the Downtown Community Center. The entire Commission is encouraged to attend. Commissioners Lori Farrow and Jackie Filbeck will bring light snacks and drinks. Treasurer Dinwiddie suggested putting a committee together composed of host parents and a couple of commissioners to conduct the student interviews on the evening of Jan. 7. b. Marketing/Fundraising Subcommittee Commissioner Pepe Avila gave ideas for a fundraiser to cover the Commission expenses associated with the 2016 Outbound Student Exchange. He suggested a cooking fundraiser at the Packing House. It would be a way to get people involved in a way that you would learn culture through cooking. Another idea was a wine tasting at the Colony Wine House in Downtown. Chair Debbie Juliani stated they will continue to share ideas and hopefully come up with something that will be fun and enjoyable for all. c. Economic Development Subcommittee None. Anaheim Sister City Commission November 23, 2015 Page 5 VI. PUBLIC COMMENT David Bracey reported Cities International will have a fundraising campaign for Giving Tuesday on Tuesday, Dec. 1 which is the national day of giving. If Anaheim decides to take part in the fundraising campaign and raises more than $2,000, it will get 50 percent back and Sister Cities keeps 50 percent. The Commission noted it was a little late to get involved in the campaign this year, but it's something to keep in mind for next year. Martha Trujillo stated she works for the Anaheim Union High School District as School Community Liaison and also works for Cypress and Lexington High Schools. She further indicated Cypress High School's morning announcements include an invitation for interested students to participate in the 2016 Outbound Student Exchange. VII. COMMISSIONER COMMENTS None. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 4:57 p.m. to Monday, January 25, 2016 at 4:00 p.m. at the Anaheim City Hall, 7th Floor, City Manager's Office Large Conference Room.