RES-2017-011RESOLUTION NO. 2017- oil
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(PLANNING AND BUILDING)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Planning and
Building Director of the City of Anaheim ("custodian of records") are more than two years old
and are documents which are authorized for destruction under the provisions of Section 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and fmds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A," "B," "C" and "D" of the
City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under his charge, as more particularly described
in Exhibits "A," "B," "C" and "D" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
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THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 24thday of January , 2017, by the following roll call
vote:
AYES: Mayor Tait and Council Members Vanderbilt, Murray, Barnes,
Moreno, Kring', and Faessel
NOES: None
ABSENT: None
ABSTAIN: None
QT:aai��o
CITY CLERK OF THE CITY OfF ANAHEIM
APPROVED AS TO FORM:
KRISTIN A. PELLETEIR,
ACTING CITY ATTORNEY
i • - _
aAttorney
120010
2
CITY OF ANAHEIM
r1z'
MAYOR OF THE CITY OF ANAHEIM
EXHIBIT A
RECORDS DESTRUCTION 2016
PLANNING AND BUILDING DEPARTMENT
B UILDING DIVISION
YEAR
NAME OF RECORD SERIES
REC. RET. CODE
2006-2012
Structural Calculations, Low Rise/single family
2Y
2009-2011
Building Inspection Activity Reports
2Y
2010-2013
Public Records Requests
2Y
2012-2013
1 Subpoenas (Duces Tecum)
2Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the BUILDING DIVISION of the Planning
Department's office records.
Date: U?�/�
Bob Heinrich
Building Official
EXHIBIT B
2016 RECORDS DESTRUCTION
PLANNING AND BUILDING DEPARTMENT
PLANNING SERVICES DIVISION
YEAR(S)
NAME OF RECORD SERIES
RECORDS
RETENTION CODE
2013-2013
Public Records Act Requests
2Y
2013-2013
Subpoenas (Duces Tecum)
2Y
The above records are no longer needed in the normal course of business. The timing of
destruction is in accordance with the adopted retention schedules for the Planning Services
Division of the Planning and Building Department's office records.
Jo E. Borrego
Pl jig Services Manager
"(L
Date
EXHIBIT C
RECORDS DESTRUCTION 2016
PLANNING AND BUILDING DEPARTMENT
COMMUNITY PRESERVATION & LICENSING DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION & LICENSING DIVISION of the Planning and Building
Department's office records.
.�* Date: /alafrAr.,
SAKDRA &iA&RT
COMMUNITY PRESERVATION & LICENSING MANAGER
EXHIBIT D
2016 RECORDS DESTRUCTION
PLANNING AND BUILDING DEPARTMENT
PLANNING ADMINISTRATION DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
ADMINISTRATION DIVISION of the Planning and Building Department's office
records.
Date: `k �7
id Belmer
Plann' erector
CLERK'S CERTIFICATE
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LINDA ANDAL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the
original Resolution No. 2017-011 adopted at a regular meeting provided by law, of the Anaheim
City Council held on the 24th day of January, 2017, by the following vote of the members thereof:
AYES: Mayor Tait and Council Members Vanderbilt, Murray, Barnes, Moreno,
Kring, and Faessel
NOES: None
ABSTAIN: None
ABSENT: None
IN WITNESS WHEREOF, I have hereunto set my hand this 7th day of February, 2017.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)