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Golf 2005/02/24 • . AjIat • GOLF COMMISSION MINUTES February 24, 2005—4:00 p.m. COMMISSIONERS PRESENT: Chairman Gaby Vice-Chairman Wright Commissioner Kresal Commissioner Schultz COMMISSIONERS ABSENT: Commissioner Raab CITY STAFF PRESENT: Michael Lautenbach, Bob Johns, Dave Johansen, Linda Harrah VALLEY CREST GOLF: Greg Pieschala, President Kevin Neal, Superintendent Anaheim Hills CALL TO ORDER Chairman Gaby called the meeting to order at 4:01 p.m. PUBLIC COMMENT Mr. Bob Cook, introduced himself as the owner of Golf Links, a private golf facility in the City of Anaheim. He stated the City recently annexed his facility's property located on Ball Road between the 57 freeway and the Santa Ana River. He was aware of the Golf Commission and wanted to have a better understanding what the Commission's responsibilities are regarding a private golf facility in the City. Michael Lautenbach explained the purpose of the Golf Commission and to reassure Mr. Cook the Commission does not have any authority over private golf facilities within the City. Mr. Cook stated he would be willing to provide space on his advertising bulletin board for information regarding the City's two courses. APPROVAL OF THE MINUTES Dave Johansen stated the Minutes should reflect his attendance at the meeting. Vice-Chairman Wright • made a Motion, seconded by Commissioner Kresal to accept the Golf Commission Meeting Minutes of January 27, 2005 as amended. Motion passed. • GOLF COMMISSION MINUTES FEBRUARY 24, 2005 Page Two ACTIVITY REPORTS A. Golf Operations Manager Update Michael Lautenbach stated he had no further items to add to the report. Commissioner Schultz asked about the lack of drainage in some of the bunkers during the rains and why additional sand is not added to the bunkers? Greg Pieschala stated the refurbished bunkers had drains installed,however the older bunkers do not drain well due either to the lack of subterranean drainage or clogged drains. He further stated sand is not added until after the rain season because it would just be washed away in the next rain storm. Commissioner Schultz asked how long a bunkers last if properly maintained? Kevin Neal stated approximately 10 years during"normal"rain seasons. Vice-Chairman Wright asked about the warranties if any more items had been identified, and has the roof leaked with all the rain? Michael Lautenbach stated all the items had been addressed. The roof has a two year warranty and to date there is only a very small leak. Michael stated he is working with the chair manufacturer to resolve issues. Chairman Gaby asked about the thermostat warranty? Michael stated it was under warranty and the original installation had not been completed. Commissioner Schultz asked if any complaints had been made about the lack of heat in the bar? Michael Lautenbach stated he had not received any complaints, but it could be related to the broken thermostat. Commissioner Schultz asked about the status of a retaining wall on#2 green? Michael Lautenbach stated he met with Streets and Sanitation staff who stated the sub-contractor scheduled to perform the repairs, had their priorities changed due to all the storm related repairs. It will be repaired at a future date. B. Course Condition Report Dave Johansen stated the course at Anaheim Hills has come through all the recent storms in good condition. The greens were aerified, fairways and tees were mowed. Commissioner Schultz asked if the area along the right side of#6 could be roped off and posted "GUR" (Ground Under Repair), and if the sand box had been installed on#13 at Anaheim Hills? Michael Lautenbach stated it would be posted and the sand box had been installed. Dave Johansen reported there are several projects in progress at Dad Miller. With all the rain storms the new driving range looked like a swamp. Holes#16, #17, #18 and the driving range had flooded. • GOLF COMMISSION MINUTES FEBRUARY 24, 2005 Page Three B. Director of Golf's Report Bob Johns reported the new Point of Sale system went live on February 22, 2005. Bob stated with the current weather conditions, staff had time to process the orders. Refining of the system will take place when an issue arises. Sales were up for rain jackets, umbrellas and socks! Vice-Chairman Wright asked if the new Director of Instruction had been hired? Bob Johns reported that Nick Kumpis, had been hired and his grand opening will be March 5, 2005 at Anaheim Hills. Michael Lautenbach reported a press release was sent to the area papers to promote the free clinics, free lessons. Michael Lautenbach also has flyers that will be posted at Anaheim Hills. Michael Lautenbach reviewed Mr. Kumpis' background and qualifications as an instructor and the future plans and promotions for Anaheim Hills. Mr. Kumpis will include Dad Miller when all the construction has been completed. Vice-Chairman Wright asked how the courses will benefit with the addition of Mr. Kumpis. Michael Lautenbach stated as part of Mr. Kumpis' program will include range cards which he will buy from Bob Johns. In addition to increased range usage, the student's will want to play at the courses. Mr. Kumpis' primary focus will be on the Jr. Program and promoting it at the elementary through high schools in the area. Commissioner Schultz stated he is concerned about the lack of short game facilities at the two courses. FINANCIAL REPORTS A. January Financial Summary Michael Lautenbach reported the result of the numerous rainy days on the number of rounds played is the second lowest month in the courses' history. Dad Miller was particularly impacted due to the closure of the driving range for two weeks and the course for several days. Michael Lautenbach stated due to the continued rainy weather projections for February are not much better. Staff is reviewing its expenses for areas to save, however,many are fixed costs and cannot be offset in revenue. Commissioner Schultz asked what impact this has on the golf's annual contribution to the general fund? Michael Lautenbach stated the City Manager's Office and Budget Office are aware of the situation. Commissioner Schultz asked if the lost tournaments are being rescheduled? Bob Johns stated many have been rescheduled during the summer months. GOLF COMMISSION MINUTES FEBRUARY 24, 2005 Page Four OLD BUSINESS A. Dad Miller Golf Course Modifications Dave Johansen reported a schedule has been received from Valley Crest Landscape Development stating the Phase II construction, seeding and grow in period would be completed in early August,barring any more weather related delays. NEW BUSINESS Greg Pieschala introduced Kevin Neal, the new Golf Superintendent for Anaheim Hills. He has worked for the last eight years at a private club with a total of more than 20 years in the industry. He is a Certified Golf Course Superintendent and is the Vice President of the Board of Directors for the Southern California Chapter of the Golf Course Superintendent Association. Greg Pieschala reported Dad Miller's new Golf Superintendent is Jack Glant, currently on vacation, and unable to attend the meeting. He was recently at Los Verdes in Rancho Palos Verdes, a high volume course similar to Dad Miller. He has 30 years in the industry, 20 years as a Golf Course Superintendent. Vice-Chairman Wright asked about the status of training maintenance staff regarding their interaction with golfers on the course. One of the suggestions was to obtain the maintenance worker's name, will they have name tags on their uniforms? Greg Pieschala stated they will in the near future. Kevin Neal stated golf etiquette is a high priority in supervising course staff, also he is a golfer and is sensitive to their needs. He stated he hopes to hear positive comments in the future. Vice-Chairman Wright expressed her concerns about woman golfers on the course and the maintenance crews lack of their presence. Kevin Neal stated his family ran a golf course in Montana with he and five sisters who could handle any task. He stated he started the"Take your daughter to the Course" at his previous course and will encourage this program here. Michael Lautenbach reported Friday and Saturday night entertainment began at Anaheim Hills on • February 19th and 20th with approximately 40 customers in attendance. First impressions were very positive regarding the event. The cover charge is $7.00. 4 t ` • • GOLF COMMISSION MINUTES FEBRUARY 24, 2005 Page Five Vice-Chairman Wright asked why there is no American Flag at Anaheim Hills since it is a public, city-owned facility and can one be installed? Michael Lautenbach stated it is not necessary for every public building needs to have a flag. A similar request was made and discussed with the City Manager's Office. The cost of a flag pole is $3,500.00. Vice-Chairman Wright requested this item be brought to the attention of the City Manager's Office again. Chairman Gaby suggested a smaller pole be attached to the building and Commissioner Schultz suggested a flag pole in the lobby as an alternative. Michael Lautenbach stated he would review all suggestions. ADJOURNMENT Vice-Chairman Wright made a Motion, seconded by Commissioner Schultz to adjourn the meeting to April 28, 2005, City Hall East, 200 S. Anaheim Blvd., 4th Floor, Conference Room#1. The Motion passed. There being no further business the meeting adjourned at 5:10 p.m.