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Golf 2004/02/26COMMISSIONERS PRESENT: CITY STAFF PRESENT: VALLEY CREST GOLF: CALL TO ORDER GOLF COMMISSION MINUTES FEBRUARY 26, 2004 - 4:00 P.M. Community Services Department Large Conference Room Chairman Schultz Vice -Chairman Gaby Commissioner Kresal Commissioner Raab Commissioner Wright John Kudron, Michael Lautenbach, Bob Johns, Dave Johansen and Gail Barruga Representative not present Chairman Schultz called the meeting to order at 4:00 p.m. Vice -Chairman Gaby arrived at 4:08 p.m. APPROVAL OF THE MINUTES Chairman Schultz provided the following corrections to the Minutes: Page 3, last paragraph, add a hyphen between the words grow and in. Page 4, last paragraph, correct the USGA to read SCGA. Commissioner Raab stated she was not in attendance at the January 2004 meeting. The Minutes were approved, as amended on a Motion by Commissioner Kresal and seconded by Commissioner Wright. ACTIVITY REPORT Jack Kudron stated there was no additional information to report. Chairman Schultz asked about the status of several items on the clubhouse punchlist, particularly the trophy case, when a lock will be installed on a cabinet in the Sports Bar and the communications lines. Bob Johns reported the majority of the work on the trophy case had been completed. Michael Lautenbach reported purchase orders had been issued for the communications line and the lock installation. A. Course Conditions Report Jack Kudron reported the recent heavy rains flooded Dad Miller Golf Course. The course will have a "modified nine" hole course for the weekend. If the weather improves then all 18 holes can be played, but without the use of carts. Chairman Schultz asked if there will be any long term effects from the flooding. Dave Johansen stated Dad Miller course drains well. Jack Kudron stated there are sump pumps installed in the course, and the landscape maintenance staff uses two 6 -inch pumps to remove the water. Jack Kudron stated there was 4 feet of water back to the 7b hole. The water drains onto the course from the channel along the north side of the course which is fed by storm drains in Anaheim, Fullerton and Yorba Linda. Commissioner Raab asked if the Practice Golf Center sign located at the corner of Gilbert and Crescent will be replaced due to its poor condition. Jack Kudron stated that it will be removed when the Tiger Woods Learning Center work starts. GOLF COMMISSION MINUTES FEBRUARY 26, 2004 Page Two B. Director Of Golfs Report Bob Johns reported staff made a successful transition from the temporary facilities into the new building. Bob Johns stated with the opening of the new clubhouse, there has been an increased tournament inquiries at Anaheim Hills. Vice -Chairman Gaby asked for clarification as to what the city owns and what profit does the city receive from sales in the Golf Shop, food and beverage and the tournaments. Jack Kudron stated the course is city owned. The city receives 6% of the gross from the merchandise and the city splits revenues from the carts and driving ranges. The city owns all the equipment in the clubhouse. Orin Abrams pays a monthly rent of $5000.00. There is a graduated percentage the city receives on the gross revenue, i.e. first $1 million the city receives 3%, $1.5 million it is 4%, $1.8 it is 5%. Jack stated the food and beverage profits were never meant to pay the entire debt service on the clubhouse, about 70% is golf. It is important to build rounds and tournaments to bridge the gap. Bob Johns stated the Anaheim Police Department has contacted him regarding the juveniles who damaged the Anaheim Hills course in November 2003. Bob stated they will be doing some community service hours as part of the restitution process. Commissioner Wright stated she likes the selection of women's clothing in the new Golf Shop and asked they will carry a variety of women's sizes? Bob Johns stated the person to contact is Sue Spedale, a new employee in charge of merchandise in the Golf Shop. She has a positive attitude and a great asset to the clubhouse. FINANCIAL REPORT A. January Financial Summaries Jack Kudron reported for the third month in a row rounds have increased over the previous year. Chairman Schultz stated the positive press on the new clubhouse will hopefully add to the numbers. Jack Kudron stated in the new SCGA Guide's back page highlights the new clubhouse. OLD BUSINESS A. Clubhouse Update Jack Kudron reported the Clubhouse Grand Opening events were very successful. Feedback was very positive including the article by Diane Reed in the Anaheim Hills and Anaheim Bulletin. Many compliments on the food and the room setups. Jack stated there are still 250 items on the construction punchlist from little nicks to major items that need to be completed. Two of the major concerns are the electrical outages and a hood in the kitchen. The City withholds the last payment which is a 10% retention which is about $600,000 until the city is 100% satisfied with the building. Jack commended on all the hard work Michael Lautenbach, Dave Johansen and Carl Heimberger had put in during the last two months to insure a successful opening. GOLF COMMISSION MINUTES FEBRUARY 26, 2004 Page Three Commissioner Wright stated the parking lot at Anaheim Hills is very dark and asked if more lights could be installed. Jack stated the lighting is a solar system light system, however, not all of the lights were on the evening of the clubhouse opening. The system does allow for additional standards to be added, because there is no wiring required. Jack reported staff has received several complaints from the clubhouse neighbors about the brightness of the lights on and around the clubhouse. Jack stated the number of lights staying on all night may be reduced on the building after the electrical concerns are fixed. Commissioner Wright asked if the City has a canopy available for use on the wedding terrace during the hotter summer months. Jack stated the City does not, but a canopy can be requested through Orin. Michael Lautenbach stated it was not cost effective to purchase a canopy nor is there storage available. B. Tiger Woods Learning Center Update Jack Kudron reported the City Council approved the agreement between the City of Anaheim and Tiger Woods Foundation on February 10, 2004. Tiger Woods Foundation will receive a $1 million grant from the County of Orange through the City and a $400,000 grant from the City towards the project. The cosntruction plans are at 95%. Tiger Woods Foundation selected Valley Crest Landscape, a division of Valley Crest, to be their contractor. The City contracts with a sister company, Valley Crest Golf Maintenance. at the two courses. A youth clinic will be held by the Tiger Woods Foundation in August 2004. Details have not been released. Vice -Chairman Gaby asked where the children who will be participating be coming from. Jack Kudron stated the Foundation has a working committee for the educational component of the Learning Center, primarily with the Anaheim Elementary School and Anaheim High School districts. C. Commission Outings Commissioner Wright stated she agreed with Chairman's Schultz's suggestion made during the January 2004 Golf Commission meeting, for the Commissioners tour the courses "behind the scenes" which could be conducted at any time. The course changes with the seasons so touring the courses during the different seasons allows the Commissioners to have a better perspective on the type of maintenance performed. Chairman Schultz stated the Commissioners had discussed having a Golf Commission meeting off-site at each of the courses and asked if they should schedule them. Vice -Chairman Gaby asked about the 2:30 p.m. start time as stated in the January 22, 2004 Minutes. Chairman Schultz stated the start time was suggested in reference to touring the facility before the Golf Commission meeting. Chairman Schultz suggested scheduling a meeting at each course during the summer months, June and July. Jack Kudron suggested by taking advantage of daylight savings time, the Golf Commission meeting could take place at 4:00 p.m. and then tour the facility after the meeting. Jack Kudron stated the meeting can be moved as long as the Golf Commission adjourns to the different location at the previous meeting. Commissioner Wright made a Motion to have four golf outings, one per season, at alternating courses in addition to the two meetings that will be scheduled at the two courses during the summer months. Jack Kudron stated with one outing per year it is easier to have the full staff component participate. With more outings per year, there would not be the full staff component at each. There was no second to the Motion. GOLF COMMISSION MINUTES FEBRUARY 26, 2004 Page Four Vice -Chairman Gaby suggested scheduling four outings over the Commissioner's two year term. Chairman Schultz stated that two outings per year and two Golf Commission meetings at each course are sufficient. Jack Kudron stated staff would provide dates for the outings and meetings for the next Golf Commission meeting. D. Water Dispenser — Anaheim Hills Clubhouse At the January 22, 2004 Golf Commission meeting, Chairman Schultz requested staff to review the option of installing a water dispenser with ice at the new clubhouse. Chairman Schultz stated there is an inadequate water supplies and during the summer this is a hazard. Chairman Schultz stated he has received many complaints regarding the lack of drinking water on the course. Jack Kudron stated the City has an exclusive food and beverage contract at Anaheim Hills with Orin Abrams. Orin has committed to having a food and beverage cart on the course, seven days per week. Jack Kudron stated this presents an ethical problem with the agreement the City has with Orin to install a free water and ice dispenser. Jack stated staff does not support this suggestion. Jack Kudron stated the drinking fountains that were disconnected due to the construction of the new clubhouse will be fixed. During hot weather the Marshal Cart has water available. There are drinking fountains on #2, #5, #11, and #15. E. Sand Refill Station — Anaheim Hills Jack Kudron reported the station is on order and will be installed between #1 and #5. Jack Kudron stated staff would take suggestions as to the exact location such as #3 Tee of #4 Tee. Chairman Schultz suggested that the #3 Tee would be best location. NEW BUSINESS A. Senior Rates Jack Kudron referenced a letter included in the Golf Commissioner's packet from Ted Cramer regarding a rate for Resident Seniors at the two courses. Jack stated Mr. Cramer would have been in attendance but was unable to and requested the item be postponed until the March meeting. The Commission agreed it would be agendized for the March 2004 meeting. Jack Kudron stated Mr. Cramer would like to have a Resident Senior rate to play golf. Jack Kudron stated that staff continually surveys various courses to insure our rates are competitive as indicated on the enclosed report. ADJOURNMENT There being no further business, a Motion was made to adjourn the Golf Commission meeting to Thursday, March 25, 2004 at 4:00 p.m. in the Civic Hall East 4`'' Floor Conference Room. The meeting adjourned at 5:10 p.m.