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Library 2018/03/12ANAHEIM PUBLIC LIBRARY BOARD MEETING MM TTFS, MEETING LOCATION DATE/TIME Heritage Center March 12, 2018 241 S. Anaheim Blvd. 5:00 p.m. Anaheim, CA 92805 CALL TO ORDER — The agenda having been posted on March 8, 2018, the regular meeting of the Anaheim Public Library Board of Trustees was called to order by Chair Laviguer at 5:09 p.m. PRESENT: Rose Chen, David Laviguer, Stan Oftelie, Claudia Perez -Figueroa ABSENT: John Leos STAFF: Brent Dennis, Community Services Director, Audrey Lujan, City Librarian, Thomas Edelblute, Senior Library Services Manager, Jane Newell Library Services Manager, Jennifer Foxx, PT Management Assistant, Pamela Galera, Principal Project Planner GUESTS: Council Member Stephen Faessel, Susan Faessel, Helen Carter, Friends of the Anaheim Public Library L INTRODUCTION OF VISITORS AND COMMUNICATION FROM OTHERS: A.FRIENDS OF THE ANAHEIM PUBLIC LIBRARY REPORT: The Friends congratulated Brent Dennis on his new job. The multi -media sale on March 3, 2018 raised over $566.00. The next sale will be Saturday June 2"d. The Friends are grateful for Rick Brown's help with the sales. The Book Nook continues to be a steady source of income for the library. The Titan Library Card sales have raised $545 for the Friends. 13, FRIENDS OF THE CANYON HILLS LIBRARY: FOCAL is proud of the volunteer services their members provide to enhance their organization and activities that benefit Canyon Hills Library. During 2017, a total of 3652 volunteer hours were logged, a monthly average of 304 hours. The average number of members volunteering last year was 24 per month. Typically, members work in teams one day each week sorting and pricing donated books. Books of special interest or value are set aside for special selling opportunities based upon a holiday, theme, or collectable category. Some FOCAL members research vintage books online then price accordingly. Others complete work on the computer for FOCAL organizational tasks. And, the shelving, boxing, and storage of books donated for sale is an ongoing job. C, ANAHEIM PUBLIC LIBRARY FOUNDATION REPORT: Plans are moving forward for Mystery Authors Luncheon on April 15, 2018. They have received a signed baseball from the number 1 Angels' pitcher Garret Richards, a signed jersey from Anaheim Ducks hockey star Corey Perry, and tickets from members of the City Council for seats in the City Council suite to be placed in our Silent Auction. They are pleased to announce that City Council members James Vanderbilt, Lucille Kring, Denise Barnes, Steven Faessel, and Mayor Pro -Tem Dr. Jose Moreno will be attending. Library Board Chair and Foundation member David Laviguer will preside as the Live Auction MC and auctioneer. D. UNSCHEDULED ORAL COMMUNICATION: None. E, WRITTEN COMMUNICATION FROM OTHERS: Audrey shared a Certificate of Appreciation from NASA in "Recognition of Outstanding Dedication and Commitment" for the programming and marketing Anaheim Public Library did with grant funds received from NASA which drew large attendance numbers. Congratulations to Katrina Ford and Emily Otis for receiving this grant for a second year, which very few libraries were given. IL APPROVAL OF MINUTES OF THE FEBRUARY 12, 2018: The minutes were approved as presented. ITEM NO.01 Anaheim Public Library Board Meeting March 12, 2018 Page 2 III. UNFINISHED BUSINESS: A. LIBRARY RULES OF CONDUCT: The City Attorney's Office is reviewing the possibility of having the Rules of Conduct made into an Ordinance that will also apply to other Community Services facilities that directly serve the public. B. LIBRARY HOURS SURVEY: Brent thanked David and Stan for working with library staff to refine the survey to see if the Library's operational hours are still serving the needs of the residents. The survey will help determine if changes are needed to current library hours at each location. If additional funding supplemental are not granted we may need to thoughtfully reduce hours of service at our libraries to deal with funding and staffing shortages. The survey will be offered for three to four months. IV. NEW BUSINESS: A. CENTRAL GREEN SPACE/CANYON HILLS LIBRARY READING GARDEN CAPITAL PROJECT PRESENTATION: Pamela Galera, Principal Project Planner for the Community Services Department presented plans on the Central Green Space behind the Children's Room. The project is being funded by CDGB (Community Development Block Grant). Staff is working on the Reading Garden at Canyon Hills Library, a rail has been added, plans are to reseed the grass, and add a seating area. This project is being funded by a private donor. V. INFORMATION A. CITY LIBRARIAN'S REPORT: • Audrey thanked Brent for his leadership for the Community Services Department. • The new Integrated Library System should be in place by September 2018. • Public Service Announcements are being created for the Library partnership with the Anaheim Police Department. The partnership is to create a Public Safety Leadership Library that will feature a collection of mentoring materials. The Anaheim Fire Department and Human Resources Department have joined this partnership. An Amazon wish list has been established for the collection. • The City Council will be having a Developer Fee Workshop in April. B. BUDGET: Brent acknowledged Thomas Edelblute, Keely Hall and Audrey Lujan for their work on the budget. Finance is forecasting difficult budget years due to a lot of financial liabilities. C. MARKETING: The marketing team is actively applying for awards. D LEGISLATIVE UPDATE: None. VI. ACTIVITY REPORTS A. STATISTICS: Stan expressed concern for the circulation of materials statistics and patron count. B. ACTIVITY REPORTS: Included in packet. VII. MONTHLY RECOGNITION OF SUPPORT/CERTIFICATE BY BOARD MEMBERS: The Board recognized Chloe Van Stralendorff for being awarded the Spectrum Scholar Grant from the Public Library Association. Anaheim Public Library Board Meeting March 12, 2018 Page 3 VIII. BOARD ITEMS MEMBER ROSE CHEN: Stated she would like to be reappointed to the Library Board when her term is up in June, she feels there is still a lot to learn about the Library. MEMBER CLAUDIA PEREZ-FIGUEROA: Shared that the Elks Club focuses on special needs/disabled children for fundraising and if the Library has a funding request that fits within those parameters it can be brought to them for consideration. Claudia stated that she would like to be re -appointed to the Library Board in June as she still has a lot she can contribute. VICE CHAIR, STAN OFTELIE: None. CHAIR DAVID LAVIGUER: Reminded the Library Board that two members of the Library Board expire in June and are eligible for re -appointment. A. NEXT MEETING: The next meeting will be April 9, 2018 at the Central Library. B. ADJOURNMENT: Chair Laviguer adjourned the meeting at 6:38 p.m.