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Golf 2008/05/22GOLF COMMISSION MINUTES May 22, 2008 — 10 a.m. Anaheim Hills Golf Course, Clubhouse Board Room COMMISSIONERS PRESENT: Chairman John McCulloch Commissioner Kathy Wright Commissioner Patty Gaby Commissioner Skip Keys COMMISSIONERS ABSENT: Vice Chairman Bud Schultz CITY STAFF PRESENT VALLEY CREST PRESENT: CALL TO ORDER Michael Lautenbach, Dave Johansen, Bob Johns and Eleanor Granflor Kevin Neal, Regional Golf Course Superintendent Dan McIntyre, Valley Crest General Manager Chairman McCulloch called the meeting to order at 10:02a.m. PUBLIC COMMENTS — None APPROVAL OF THE MINUTES Commissioner Wright made a motion to approve the April 24, 2008 Minutes. The motion was seconded by Commissioner Keys. Motion passed. ACTIVITY REPORTS A. Golf Superintendent Michael Lautenbach presented his report and answered questions. Commissioner Gaby questioned what the main purpose of the Master Plans for Anaheim Hills Golf Course. Michael Lautenbach stated the ultimate goal is to create a golf course that is more playable, address speed -of -play issues, lengthen the course, take advantage and show off the natural beauty of the location, and make the course the most environmentally sensitive course in the area. Michael Lautenbach stated new golf marshals have been hired. B. Golf Course Superintendent Dave Johansen presented his report. C. Director of Golf Bob Johns presented his report. Bob Johns stated he is still looking for a new Director of Instruction. Bob also stated new awnings for the driving range at Dad Miller Golf Course have been installed. Golf Commission Minutes May 22, 2008 Page Two FINANCIAL REPORT Michael Lautenbach stated April was a decent month. Michael stated rounds were down at Anaheim Hills Golf Course and up at Dad Miller Golf Course. Michael stated overall revenues decreased. Michael stated food and beverage revenues have gone down the past two months. OLD BUSINESS A. Golf Course Improvement Update Michael Lautenbach stated two bids were received for the Dad Miller Golf Course Clubhouse restroom renovation. Michael stated $115,000 will be budgeted for this project. Michael stated this project will go to City Council on June 10, 2008. Michael Lautenbach stated City staff is currently verifying information and checking references on the consultant. Michael Lautenbach stated six proposals were received for the Master Plans at Anaheim Hills Golf Course. Michael stated proposals range from $38,000-$775,000. Michael stated City staff is currently evaluating all information on the architects. Interviews with the top five architects will be conducted on June 23, 2008. Michael Lautenbach stated City staff is working on a Memorandum of Understanding between the City of Anaheim and the Anaheim Union High School District for the 10th hole project at Dad Miller Golf Course. Michael stated once Agreement is signed, project must go to bid. Chairman McCulloch questioned if changing the 10th hole to a Par 3 would make a difference. Michael Lautenbach stated changing the 10th hole to a Par 3 would not work since other changes would also be necessary. Michael Lautenbach stated the cart path by the 15th green at Dad Miller Golf Course is complete. Michael Lautenbach stated the structure to cover the new pump station at Dad Miller Golf Course is almost complete. Michael stated they are awaiting the top of the structure to complete the project. Michael Lautenbach stated 124 players participated in the 2008 Anaheim Golf City Championship that took place on April 26-27, 2008. Michael stated the City Championship will be looked into and reconsidered for next year. Michael Lautenbach stated the Pace -of -Play forms have been printed. Michael stated the player assistants will go over the form with groups playing at Anaheim Hills. Michael stated a time matrix has been put together to help player assistants figure out if players are on track. Golf Commission Minutes May 22, 2008 Page Three NEW BUSINESS A. Budget Michael Lautenbach presented the budget for 2008-2009 and the new green fee structure at both golf courses. Michael stated the budget will allow bunkers and the course restrooms to be redone at Anaheim Hills Golf Course. Michael Lautenbach presented a spreadsheet showing that even with the green fee increase and Anaheim's golf courses still have some of the lowest rates in the area for 18 -hole weekday, 18 -hole weekend and senior fees. Chairman McCulloch made a motion to approve the Budget and the green fee increases. The motion was seconded by Commissioner Wright. Motion passed. Michael stated approved budget will go to City Council in June. A. Replace Street Signs Michael Lautenbach stated all old directional street signs to Anaheim Hills Golf Course will be replaced. ADJOURNMENT Chairman McCulloch made a Motion, seconded by Commissioner Wright, to adjourn the meeting to June 26, 2008 at 5 p.m., at City Hall East, Conference Room #1. The Motion passed. There being no further business, the meeting adjourned at 10:58 a.m.