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2003-107RESOLUTION NO. 2003R- 107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM RELATING TO THE EXEMPT SERVICE POSITIONS OF CITY COUNCIL ASSISTANTS AND MAYOR'S ASSISTANT THE CITY COUNCIL OF THE CITY OF ANAHEIM DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. CREATION OF POSITIONS. Pursuant to paragraph .0106 of subsection .020 of Section 1.05.030 of the Anaheim Municipal Code, there are hereby created the multiple positions of City Council Assistant. The positions of City Council Assistant shall be divided into the classifications of Council Assistant I, Council Assistant IIA, Council Assistant liB and Mayor's Assistant. Except where otherwise expressly provided in this resolution, the positions of Council Assistant I, Council Assistant IIA, Council Assistant IIB and Mayor' s Assistant shall be collectively referred to herein as either "City Council Assistant" or "Assistant." SECTION 2. DUTIES. The City Council Assistant shall provide assistance and support to an assigned City Council member in the performance of the city council member' s official duties and responsibilities. The duties of the City Council Assistant I, Council Assistant IIA, Council Assistant IIB and Mayor's Assistant to the Mayor shall be as generally set forth in the job description for each such position as approved by the City Council. The specific work and tasks of each Assistant shall be as determined by the City Manager based upon direction received by the City Manager from the individual City Council member to whom such Assistant is assigned. No City Council Assistant, while on official duty, shall perform or be requested to perform, nor be compensated by the City for performing, any tasks or services of a political' or personal nature or any tasks or services not related to the official duties and functions of the City Council member to whom such Assistant is assigned. SECTION 3. APPOINTMENT, REMOVAL AND TEMPORARY NATURE OF POSITIONS. Pursuant to Section 604 of the City Charter and Section 1.04.110 of the Anaheim Municipal Code, City Council Assistants shall be deemed employees of the City Manager Department of the City and shall be subject to the appointment and removal of the City Manager at any time, with or without cause. City Council Assistants shall be at-will, confidential, part-time employees in the exempt service of the City. All such positions and appointments shall be temporary in nature. In no event shall any Assistant have any expectation of permanency of employment with the City. In no event shall the term of employment of any Assistant extend beyond the term of city office of the City Council member to whom such Assistant is assigned. A City Council member may recommend to the City Manager the appointment or removal of any Assistant assigned or to be assigned to such City Council member. SECTION 4. APPOINTMENTS TO BE MADE AT THE REQUEST OF INDIVIDUAL CITY COUNCIL MEMBERS. The appointment and assignment of City Council Assistants to each individual member of the City Council shall be made at such times and in such numbers as requested by each individual City Council member. SECTION 5. ANNUAL BUDGET APPROPRIATIONS; TOTAL NUMBER OF ASSISTANTS AND ANNUAL HOURS WORKED. As part of the annual budget, or at such other times as determined by the City Council, the City Council shall each year appropriate funds for City Council Assistant(s) for each member of the City Council. Each City Council member shall determine the number of Assistants assigned to such City Council member and shall be responsible for the number of hours worked by each such Assistant, provided that in no event shall any individual Assistant work in such position more than 1,000 hours annually nor shall the total compensation payable annually by the City for all City Council Assistants assigned to each City Council member exceed the annual amount budgeted and appropriated to such position(s) for such City Council member. SECTION 6. PERFORMANCE MONITORING. Each member of the City Council shall be responsible for monitoring the performance of the City Council Assistants assigned to such City Council member and shall determine and approve the number of hours worked by each City Council Assistant within each city pay period. Each City Council Assistant shall complete a bi-weekly time sheet in a form required by the Finance Department, which completed time sheet shall be verified and signed by the individual City Council member to whom such Assistant is assigned, or by such City Council member's designee. Such verified time sheet shall be submitted to the Payroll Division of the Finance Department for payment. Time sheets and payments shall be subject to audit by the City auditors. SECTION 7. COMPENSATION. City Council Assistants shall be compensated as established by the City Council. SECTION 8. WORK AREAS AND OFFICE HOURS. The City Manager shall be responsible for determining work stations to be assigned to City Council Assistants, provided that each city council member shall be provided with an equal amount of work space for his or her Assistants regardless of the number of Assistants assigned to any individual city council member at any one time. Work space may be assigned in a common area to be shared by all Assistants. In addition to the work space assigned by the City Manager, City Council Assistants may work in the office of the council member to whom they are assigned with the approval and at the sole discretion of such city council member. SECTION 9. COMPLIANCE WITH LAWS AND REGULATIONS. 2 City Council Assistants shall comply with all applicable federal and state laws, provisions of the Anaheim Municipal Code, Administrative Regulations of the City, and all policies and procedures established for the Office of the Mayor and City Council. SECTION 10. ACCEPTANCE OF APPOINTMENT. Prior to accepting employment, each City Council Assistant shall be provided with a copy of this resolution and shall read, countersign and return a signed copy hereof to the Human Resources Department indicating that he or she acknowledges and accepts the terms of employment provided herein. SECTION 11. DEFINITION OF TERMS. The term "city council member" as used herein shall include the Mayor of the City of Anaheim. SECTION 12. PRIOR RESOLUTION RESCINDED. Resolution No. 99R-197 is hereby rescinded. THE FOREGOING RESOLUTION is adopted and apl~ved by the Citv~uncil of the City of Anaheim this ~ day of ~, 2003. // ~F ANAHEIM ATTEST: CITY CLERK OF THE CITY OF ANAHEIM 32329.3 3 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2003R-107 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 10th day of June, 2003, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Pringle, Tait, Chavez, McCracken NOES: MAYOR/COUNCIL MEMBERS: None ABSTAINED: MAYOR/COUNCIL MEMBERS: None TEMP ABSENT: MAYOR/COUNCIL MEMBERS: Hernandez (SEAL)