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Sister City 2018/09/24CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES September 24, 2018 COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: GUESTS PRESENT: Anthony Al -Jamie, Kevin Barrot, Taline Cole, James Dinwiddie II, Lori Dinwiddie, Elizabeth Jabaz, Larry L. Larsen, Jerry O'Keefe, Brian O'Neal and Anna Piercy Paul Anderson, Jackie Filbeck and Brigitte Rodgers (Two vacant seats) Kimberly Kelemen, Community Services Maggie Solorio, City Manager's Office David Bracey Agenda Posting_ A complete copy of the Anaheim Sister City Commission Agenda was posted on Friday, September 21, 2018 at 4:00 p.m. at Anaheim City Hall. Public Input: Chair Taline Cole explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. V. Public Comment. I. CALL TO ORDER Chair Taline Cole called the meeting of the Anaheim Sister City Commission (ASCC) to order at 4:06 p.m. on Monday, September 24, 2018 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II. APPROVAL OF MINUTES MOTION: Commissioner Anna Piercy offered a Motion, seconded by Commissioner Jerry O'Keefe AND MOTION CARRIED (Vote: 7-0; Absent: Anthony Al -Jamie, Paul Anderson, Kevin Barrot, Jackie Filbeck, Brian O'Neal and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on August 27, 2018 as presented. Anaheim Sister City Commission September 24, 2018 Page 2 III. TEASURER'R REPORT Treasurer Jim Dinwiddie presented the latest copy of the Treasurer's Report dated September 24, 2018 with a current balance of $10,528.12. Since the last report, the Mito City international payment came in at $4,353.59 and the check for $1,000.00 was cut for Katie Filbeck but it has not been distributed yet because ACF needs a signed contract. Something to note for upcoming inbound exchanges is that the contract needs to be signed before the teaching takes place. MOTION: Commissioner Jerry O'Keefe offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 7-0; Absent: Anthony Al -Jamie, Paul Anderson, Kevin Barrot, Jackie Filbeck, Brian O'Neal and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the Treasurer's Report dated September 24, 2018. IV. MITO DELEGATION VISIT UPDATE Chair Taline Cole reported that Mito decided to cancel their trip to the U.S. this year. Mr. Wang explained in an email that it would be in bad taste for the delegation to travel during a year when many natural disasters have occurred in Japan. V. PUBLIC COMMENT David Bracey reported the next SoCal Sister City meeting is going to be held on November 10 but the location is to be announced. VI. COMMISSIONER COMMENTS Commissioner Jerry O'Keefe suggested getting name badges for the Commission. Vice Chair Dinwiddie advised that most of the Sister City Commissioners already have a name badge. The name badges were ordered in 2016 and each Commissioner paid for their own. Chair Taline Cole is going to email the Commission to see who wants one. In addition, there was discussion to change the design of the badge to include Sister City Commissioner. Discussion took place to consider being part of the Fall Festival Parade in 2019 to promote the Sister City Commission. Commissioner James Dinwiddie suggested being part of the Flag Day event and put a booth to help promote the outbound student exchange and to recruit host families for the inbound student exchange. It would be a great publicity. The Flag Day Parade takes place in June. Anaheim Sister City Commission September 24, 2018 Page 3 MOTION: Vice Chair Dinwiddie offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 7-0; Absent: Anthony Al -Jamie, Paul Anderson, Kevin Barrot, Jackie Filbeck, Brian O'Neal and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby wish to participate in the 2019 Flag Day Event on Sunday, June 9, 2019. As the date gets closer, the Commission will put together a committee to work on the details. Commissioner James Dinwiddie asked why the Sister City Commission does not begin the meeting with the flag salute. Kimberly Kelemen is going to find out. Chair Taline Cole stated at the last meeting the Commission agreed to do a fundraiser at Anaheim Brewery in October, but there was an issue confirming the date with the venue. At the meeting, the Commission decided to schedule the fundraiser for March or April of 2019. Once the date is set, they will work on putting together a committee for that. Discussion took place regarding deadlines for submitting the outbound student applications. Commissioner Anthony Al -Jamie asked staff to look into the possibility of advertising the Inbound/Outbound Student Exchanges on the government channel. Kimberly Kelemen is going to talk to Communications. Chair Taline Cole asked about the status on contacting Pudong and Vitoria- Gasteiz. Kimberly is going to check with Greg Garcia and get back to the Commission. VII. STAFF COMMENTS Kimberly Kelemen notified Commissioner Anthony Al -Jamie that the Rotary Room at the Downtown Community Center has been reserved for the Sister Cities International Southern California Chapter's Board of Directors meeting on January 19. VIII. ADJOURNMENT There being no further business, the meeting adjourned at 4:49 p.m. to Monday, October 22, 2018 at 4:00 p.m. at the Anaheim City Hall, City Manager's Office Large Conference Room.