2003-141RESOLUTION NO. 2003R- 141
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Attorney of the City of Anaheim (hereinafter
"custodian of records") are more than two years old and are
documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without
making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim thi 8__~ day of July ,
2003.~ T~Y
MAYOR OF THE OF ANAHEIM
ATTEST:
- ' O~ THE CITY OF ANAHEIM
APPROVED AS TO FORM:
B%~~~TY
ATTORNEY
Box No.
Box 1
Box 2
Box 3
Box 4
Exhibit "A"
Files of the Anaheim City Attorney for Destruction
Description
2000
2000
2000
2000
Attorney & Support Staff Time Sheets
Civil & Prosecution
Payroll Edit Sheets
Sign In Sheets
Library Log In
2000
2000
2000
2000
2000
1999
1999
1999
1999
Payroll Register
Calendar for Conference times
Request for Time Off Sheets
Hand Delivery Log In Sheet
Statistical Balance Changes
Staff Meeting minutes (civil & prosecution)
Department Head Meeting minutes
Council Minutes
Council Action Agendas
1997
1997
1997
1997
1991
-2000
City Council Action Agendas
EMB Meetings minutes
Staff Meeting Minutes - Civil & Prosecution
Council Minutes
Miscellaneous correspondence (Carol Flynn)
2000
2000
2000
2001
2001
2000
2000
2001
-01
-01
Payroll Records
Miscellaneous Correspondence (Angela Stephens)
Telephone Usage Records
Affirmative Action
Workers' Compensation losses for City Attorney
Workers' Compensation Frequency & Severity
Workers' Compensation Safety & Statistics
Workers' Compensation Vehicle Accident Reports
CDBG Interim Reports
Exhibit A
Page 2
LIST OF CIVIL FILES OFFSITE TO BE DESTROYED
Box No. Description
217 Litigation
571 through 574 Litigation
583 & 584 Epson Printer
586 through 607 Litigation
610 Litigation
613 through 624 Litigation
636 1987 General Files
904 Agreements
905 1992 Chron Files
906 & 907 Agreements
911 Agreement
915 through 917 Agreements
936 Agreements
1528 & 1529 1997 Claims
Year Sent Off-Site
1987
1992
1992
1992
1992
1992
1993
1995
1995
1995
1995
1995
1995
2000
Exhibit A
Page 3
LIST OF PROSECUTION FILES OFFSITE TO BE DESTROYED
Box No.
P360
P464 to 465
P472 to 475
P482 to 489
P494 to 497
P501 to 503
P507 to 508
P516
P518
P520 to 528
Pl170 to 1172
P1287 to 1292
P1329to 1331
P1339
P1345
P1346to 1347
P1365
P1385 to 1386
P1401
Description
Criminal Case File
Criminal Case Files
Criminal Case Files
Criminal Case Files
Criminal Case Files
Criminal Case Files
Criminal Case Files
Criminal Case File
Criminal Case Files
Criminal Case Files
Misc. Papers
Misc. Reports
Misc. Reports
Misc. Reports
Misc. Reports
Misc. Reports
Misc. Papers
Misc. Reports
Misc. Reports
Year Sent Off Site
1991
1992
1992
1992
1992
1992
1992
1993
1993
1993
1999
2000
2000
2000
2000
2000
2000
2001
2001
Exhibit A
Page 4
Box No. Description
Year Sent Off Site
P1403 Misc. Reports 2001
P1407 Misc. Reports 2001
The above records are no longer needed in the normal course of business and the timing of
destruction is in accordance with the adopted retention schedule of the City Attorney's records.
Dated: June~0, 2003
"~ITY ,~T-~ORNEY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2003R-141 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 8th day of July, 2003, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS:
Pringle, Tait, Chavez, Hernandez
NOES: MAYOR/COUNCIL MEMBERS: None
ABSTAINED: MAYOR/COUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: McCracken
CY CLER~ OF -I:HE CITY OF ANAHEIM
(SEAL)