2003-242RESOLUTION NO. 2003R- 2/42
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Planning
Director of the City of Anaheim as Custodian of Records are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records for the Planning Department of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under her charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim this 16th day of December ,2003.
MAYOR OF THE ANAHEIM
ATTEST:
CITY CLErk OF"lrHE CITY OF ANAHEIM
APPROVED:
CITY ATTORNEY OF THE CITY OF ANAHEIM
41089.4
EXHIBIT A
NAME OF RECORD SERIES YEAR RECORD RETENTION BOX
CODE ~
Payroll reports 1999-2000 CYOP 14
Payroll reports 1999 CYOP 5
Payroll reports 1996, 1997, 1998, 1999 CYOP 6
Correspondence general June - December 2000 CY * 2Y 2
Correspondence general November 1999- May 2000 CY * 2Y 8
Correspondence general .January - October 1999 CY * 2Y 3
Purchase Orders FY 1999/2000 CY * 2Y 10
Purchase Orders FY 1999/2000 CY * 2Y 13
Purchase Orders FY 1998/1999 CY *2Y 16
Internal financial records FY 1999/2000 CY * 3Y 10
Internal financial records FY 1999/2000 CY * 3Y 13
Internal financial records FY 1998/1999 CY * 3Y 16
Time Sheets August 1998-May 2000 CY + 2Y 15
Printing requisitions 1999-2000 CY * 2Y 1
Collections Official Receipts 1999-2000 CY * 2Y 1
Internal Financial Record 1992-1999 CY * 3Y 17
(Back-up paperwork)
Statistical Reports 1979-1988 CY + 3Y 19
(Back-up paperwork)
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the BUILDING DIVISION
of the Planning Department's office records.
~4~IE A. SEAY {q
BUILDING OFFICIAL'"
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2003R-242 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 16th day of December 2003, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS:
Pringle, Tait, Chavez, Hernandez
NOES: MAYOR/COUNCIL MEMBERS: None
ABSTAINED: MAYOR/COUNCIL MEMBERS:
None
ABSENT: MAYOR/COUNCIL MEMBERS: McCracken
(~iTY CLEF~K OF':I'HE CITY OF ANAHEIM
(SEAL)