87-117RESOLUTION NO. 87R-117
A RESOLIJTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the State
of California authorizes the destruction of certain records, docu-
ments, instruments, books and papers (hereinafter "records") of the
City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge
of various department heads of the City of Anaheim (hereinafter
collectively "custodians of records") are more than two years old and
are documents which are authorized for destruction under the provi-
sions of said Section 34090 of the Government Code without making a
copy thereof; and
WHEREAS, The custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the
the respective custodians of records and finds that
no longer needed; and
determination of
said records are
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the respective custodians of records of the City
of Anaheim be, and they are hereby authorized to destroy immediately,
in a lawful manner and without making any copies thereof, the records
under their respective charges, as more particularly described on
Exhibit "A" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION
this 31st day of March
~TTEST:
I
C TY C ERK OF THE CITY OF ANAHEIM
is approved and adopted
, 1987
MAYOR OF THE CITY OF ANAHEIM
APPROVED:
CITY, ATTORNEY
1723L
032587
CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 87R-117 was introduced and adopted at a regular
meeting provided by law, of the City Council of the City of Anaheim held on
the 31st day of March, 1987, by the following vote of the members thereof:
AYES:
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
VACANCY: COUNCIL MEMBERS: One
COUNCIL MEMBERS: Pickler, Hunter, Kaywood and Bay
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 87R-117 on the 31st day of March, 1987.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 31st day of March, 1987.
CITY CLERK OF THE CITY OF ANAHEIM
(sgAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 87R-117 duly passed and
adopted by the Anaheim City Council on March 31, 1987.
CITY CLERK OF THE CITY OF ANAHEIM
Exhibit A,
page 1 of 3
The following Records Series which are now eligible in accordance with the Records
Retention Schedules prepared for City Clerk, Programs 132, 133 and 134, are no
longer needed in the ordinary course of business and are consequently scheduled for
destruction:
File Ref # Name of Record Yr Reten Code Date Eligible
Monthly Reports Power Light Water CY +3
Monthly Reports City Engineering CY +3
Customer Service Monthly Reports CY +3
Building Department Monthly Reports CY +3
City Treasurer Monthly Reports CY +3
Police Department Monthly Reports CY +3
Quarterly Financial Statements CY +3
Monthly Reports Finance Department CY +3
Monthly Reports Library CY +3
Affidavits of Publication 0
Ordinance Nos. 3382-4299
General Wage Scale Publications CY+3
Public Works Contracts
Certificates of Ins-Fireworks Stands, CY +2
and Christmas Tree Lots
139 Cortes re legislation/IGR repts CY +3
Letters in oppos/support var. bills
113 City Clerk R.A.P Submittal CY +3
R.A.P. Work Papers CY +3
113 Affirmative Action Goal-City Clerk CY +3
111 Anaheim Halloween Festival Asso. CY +3
108 Business License Fee Waivers CY +3
108 Solicitation Permits CY +3
p_v~ .... ~ingc
1972-75 01-01-1979
1975-76 01-01-1980
1976-77 01-01-1981
1975 01-01-1979
1975-76 01-01-1980
1975-76 01-0i-1980
1974 01-0i-1978
1972-73 01-01-1977
1974-76 01-01-1980
1975-81 01-01-1975
1963-69 01-01-1973
1975-78 01-01-1982
1979-80 01-01-84
1979-80 01-01-84
1980-81 01-01-85
1979-80 01-01-84
1979-80 01-01-84
1979-80 01-01-84
1979-80 01-01-84
.1979 ~
150
175
175
175
174
167
163
115
150
129
124
120
156
113
130
130
Corres-Modjeska Park Protest CY +3
Util. Customer Srvc & Water Div. CY +3
Monthly Reports
Util. Electric & Field Div. CY +3
Monthly Reports
Cortes-Complaints/disputed billings CY +3
CDBG-House Repair & Maint Agrmts CY +5
American Bus Shelter Co. Inc. CY +2
Bus shelter unsuccessful proposal
Corres-Traffic signals at Santa Ana CY +3
Canyon Road & Solomon Drive
Corres-Fremont Jr. H.S.-petitions for CY +3
audio vis. & perf. arts center
Civic Center telephone system
unsuccessful bids - Pacific Tele CY +2
Compath, Gert Dynamics-Telink
Pending Encroachment Permits CY +2
Public Fireworks Display Permits CY +3
and correspondence
Cony. Center complaints, petitions CY +3
Irish rights, Folks for Future
Alliance for survival
Corres-grocery item pricing CY +3
Police Dept. commendatn & complaints CY +3
Unsuccessful bids-W/P system CY+2
Burroughs/University Minicomputer
Philips Micom
IBM, NBI
Lanier
Unsuccessful bids-CATV System CY +2
Unsuccessful bids-CATV System CY +2
Six Star Cablevision
American Cablevision of Anaheim
1977
1979-80
1979-80
1979-80
1979-80
1979
1979-80
1979-80
01-01-81
01-01-84
01-01-84
01-01-84
01-01-82
01-01-84
01-01-84
1979 01-01-82
1977 01-01-80
1979-80 01-01-84
1979 01-01-83
1980 01-01-84
1979-80 01-01-84
1981 01-01-85
i971 01-01-75
1979 01-01-75
129
101
148
173
102
1124B
Fireworks-petitions to ban sale/use
Unsuccessful bids-Concessionaire
Anaheim Stadium
SCAG-correspondence/reports
Corres-0range County Trans Dist.
Correspondence-support/oppose using
impounded animals for research
CY +3 1981-82 01-01-86
CY +2 1964 01-01-67
CY +3 1978 01-01-82
1979-80 01-01-84
CY +3 1979-80 01-01-84
CY +3 1979