87-177RESOLUTION NO. 87R-177
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the State
of California authorizes the destruction of certain records, docu-
ments, instruments, books and papers (hereinafter "records") of the
City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge
of various department heads of the City of Anaheim (hereinafter
collectively "custodians of records") are more than two years old and
are documents which are authorized for destruction under the provi-
sions of said Section 34090 of the Government Code without making a
copy thereof; and
WHEREAS, The custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, TtIEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the respective custodians of records of the City
of Anaheim be, and they are hereby authorized to destroy immediately,
in a lawful manner and without making any copies thereof, the records
under their respective charges, as more particularly described on
Exhibit "A" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed
and the original thereof £iled in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION
this 5th day of May
ATTEST:
is approved and adopted
, 1987
MAYOR !Y OF NAHEIM
APPROVED:
1723L
032587
CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 87R-177 was introduced and adopted at a regular
meeting provided by law, of the City Council of the City of Anaheim held on
the 5th day of May, 1987, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Pickler, Hunter, Kaywood and Bay
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
VACANCY: COUNCIL MEMBERS: One
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 87R-177 on the 5th day of May, 1987.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 5th day of May, 1987.
CITY CLERK OF THE CITY OF ANAHEIM
(SFAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 87R-177 duly passed and
adopted by the Anaheim City Council on May 5, 1987.
CITY CLERK OF THE CITY OF AN'RHEIM
Exhibit A
Page 1 of 2
The following Records Series which are now eligible in accordance with the
Records Retention Schedules prepared for City Clerk, Programs i32, 133 and 134
are no longer needed in the ordinary course of business and are consequently
scheduled for destruction:
File Ref #
Name of Record
Reten Code Yr
Date Ei~
000-185
118
119
Rejected bids pub wks jobs CY +2
Copies of Transmittals to
H.H. Stabbert Ins. re/claims
Accord Reports Pks & Rec
Copies of Medallion Agrmts CY +3
Proclamations, Congratulations
Commendations, Welcomes. CY +3
CY +2
1976 01-01-1979
1977 01-01-1977
1978 01-01-1981
1980 01-01-1983
1976 01-01-1979
1977 01-01-1980
1977
1966-72 01-01-1979
1977 01-01-81
1978 01-01-82
1979 01-01-1983
1980 01-01-1984
1981-82 01-01-1986
127 Absentee Ballot Applications
April 8, 1980 Election Canvass +6 mos 1980 01-01-81
127 4/8/80 Election Tally Sheets Canvass +6 mos 1980 01-01-81
i12 Litigation- subpoenas and * 1977-82
documents received.
*Series 1977-82 to be kept until case is adjudicated. From 1987 forward Clerk's
Office will retain copies only - originals to go to Attorney's Office to be kept
with litigation file.
Exhibit A
Page 2 of 2
This is to certify that I have reviewed an "Open Files" list dated 2/26/87
submitted to me by the City Attorney's Office, which contained a listing of all
case~ not yet ajudicated as of that date. I have searched the "Open Files" list
to ascertain which of the cases in City Clerk's Litigation Files Series 1977
through 1982 are still open and not adjudicated with the following results:
Cases Not Closed:
Colontai Manor
Consolidated Electric
Municipal Water District
So Cal Edison
Soon Distributors (Newsracks)
So Pac Transportation
Vargas, Richard
I have removed all documents relative to the above cases from the files to be
destroyed and these will be stored off-site.
Leonora N. Sohl, City Clerk
1178B