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Rules of Order training-Final.pdfPLANNING COMMISSION PLANNING COMMISSION TRAINING SERIES PART 1 PLANNING COMMISSION RULES AND PROCEDURES PART 1RULES AND PROCEDURES ORIGIN OF ANAHEIM PLANNING COMMISSION Five Planning Commissioners appointed in 1927 Four additional Commissioners were appointed in 1929, for a total of nine City characteristics in 1927: Packing House 8 years old Population 10,000 Incorporated for 51 years ANAHEIM COLONY PLANNING COMMISSIONER’S ROLE Implement development standards Protect property values Establish long range plans Ensure quality of life for citizens Set community expectations Incorporate community values into plans Protect the environment PLANNING COMMISSION DUTIES Quasi Judicial Acts Conditional Use Permits Variances Subdivision maps CEQA decisions requiring a hearing Legislative Acts Zoning Code Amendments General Plan Amendments Specific Plans Reclassifications ETHICS Core Values Fairness Compassion Respect for others Responsibility Integrity Public Trust Vision State Laws State Political Reform Act Financial statements monitored by the Fair Political Practices Commission (FPPC) Limits personal advantages and perks Disclosure of financial interests and gifts Requires open and transparent government Disqualify or abstain for potential conflicts of interest PROCEDURES AND RULES OF ORDER Resolution No. PC2000-143 adopted by Planning Commission in 2000 Election of Chairperson Order of Business Consent calendar and public hearings Noticing and Posting Quorum Votes and Motions Attendance Abstentions Procedural rules of order FINDINGS AND DECISIONS Findings: Explains why a decision is made Implements public policy Establishes the basis for a conclusion Informs the audience how and why a decision is made How the decision meets legal requirements Decisions: All parties may not be satisfied More choices than approve or deny Changes can be requested Conditions must be enforceable Consider relationship of the project on the community PUBLIC PARTICIPATION Purpose Vital role in the democratic process Builds a sense of community Through debate and discussion, the best result will be achieved Brown Act Authored by Assemblyman Ralph Brown in 1953 Establishes posting, noticing, and location requirements Guarantees public access to City records “Meetings” are a gathering of a majority of members Does not have to include an action No private briefings, written communication, serial meetings Exceptions: conferences, social events, emergencies EX PARTE COMMUNICATIONS Site Visits and Meetings Cannot meet as a quorum Applicants must be allowed a fair hearing Disclose the site visit at the public hearing Disclose any meetings with an applicant Share your observations Make an informed decision based on the observations ROBERT’S RULES OF ORDER Five Principles Establish order Rules should be clear User friendly Enforce the will of the majority Protect the rights of the minority Motions Make a motion Second Discussion Vote on Motion Motion to Amend Second Vote on amendment Maximum of two amendments Tie vote either (i) continued to next meeting or (ii) referred to the City Council PLANNING COMMISSION TRAINING SERIES Future Topics Residential Parking Standards Economic Development Affordable Housing/Density Bonus Public Works 101 Planning 101 Design Review Major projects such as Center City