98-173RESOLUTION NO. 98R-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of the State of California
authorizes the destruction of certain records, documents, instrmments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of the City and with the written consent of
the City Attorney, provided that said records do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the Public Works
Director, Public Works Department, of the City of Anaheim ("custodian of records") are more than two
years old and are documents which are authorized for destruction under the provisions of said Sections
34090 et seq. of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record series described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective custodians
of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim
that the Custodian of Records in the Public Works Department of the City of Anaheim be, and they are
hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof,
the records under their respective charges, as more particularly described on Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City ofAnaheim thislst day of Sep~emb~rO98. ~Ts"~ ~M
MAYOR OF THE
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
LS: emldestrcds . res
APPROVED:
E,~ Y
YEARS TO
BE DESTROYED
1992 - 1994
1992 - 1994
1990 - 1992
1990 - 1992
1988 - 1990
1991 - 1992
1972 - 1980
1971 - 1979
1976 - 1992
1978 - 1984
1959 - 1981
1965 - 1976
1979 - 1991
EXHIBIT A
PUBLIC WORKS DEPARTMENT
DEVELOPMENT SERVICES DMSION
(FOR DESTRUCTION)
RECORDS SERIES
REQUIRED
RETENTION
Special Project Files
Tract Construction Files
Permit Files-Field Engr.
General Public Works
Const. Contracts
Public Works Const.
Contracts W/Federal Funds
Public Works Engr. Dept.
Construction & Excavation Permits
State Dept. of Transportation
Correspondence & Permits
(Caltrans)
Orange County Sanitation
Correspondence & Permits
Engineering Representative Files
CY+ 3
CY+ 3
CY+ 5
CY+ 5
CY +7
CY +5
CY+5
CY+ 5
CY+5
Annual Transportation Permits
Annexation Agreements
Industrial Waste Files
Pacific Bell Public Right-of-Way
CY +5
CY +5
CY +5
CY +5
Construction and Excavation Permits
The above records are no longer needed in the normal course of business and time of
destruction is in accordance with the adopted retention schedule for the Public Works
Department.
Directo Public
City En eer
D.ted: ~ ' /.~. , ? s
GE J: ah
cc: Natalie Meeks
Dave Nelson
File
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, ANN M. SAUVAGEAU, Assistant City Clerk of the City of Anaheim, do hereby certify that the
foregoing Resolution No. 98R-173 was introduced and adopted at a regular meeting provided by
law, of the Anaheim City Council held on the 1 st day of September, 1998, by the following vote of
the members thereof:
AYES:
MAYOR/COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 98R-173 on the 1st day of September, 1998.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 1st day of September, 1998.
ASSISTANT CITY CLERI~OF THE CITY OF ANAHEIM
(SEAL)
I, ANN M. SAUVAGEAU, Assistant City Clerk of the City of Anaheim, do hereby certify that the
foregoing is the original of Resolution No. 98R-173 was duly passed and adopted by the City
Council of the City of Anaheim on September 1 st, 1998.
ASSISTANT CITY : THE CITY OF ANAHEIM